BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
OCTOBER 8, 2007 AT 6:00 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, October 8, 2007 at 6:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Timmy Young Linda Peterson
Commissioner Ward 4 Commissioner Ward 5- Vice
Mayor
Carl Holt
Commissioner Ward 6
ABSENT: Tom Schrzan
Commissioner Ward 2
Others in attendance were city staff, City Manager Jim Collard, Phyllis Loftis, Pat McCormick, Bob Weaver, Dick Romine, Lisa Moody, Jerry Sharp, Chuck Skillings, Bill Beck, Neal Martin, City Treasurer Neva Treiber, and Wayne Ardrey. Jason Smith, from the Shawnee News-Star, and Wayne Trotter, Shawnee Sun, were also in attendance.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 5th day of October, 2007, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee Oklahoma in the Commission Chambers of City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:00 p.m. on October 8, 2007, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to discuss and consider the acquisition of Hanger No. 1 and No. 2 at Shawnee Regional Airport and to discuss and consider Acorn Growth Group’s proposal.
Witness my hand this 5th day of October, 2007
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s James C. Collard
PHYLLIS LOFTIS JAMES C. COLLARD
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 5th day of October, 2007 at 3:10 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Commissioner Pam Stephens in person at 3:25 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Commissioner Marva O’Neal in person by Charlie R. O’Neal at 3:40 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Vice Mayor Peterson in person at 4:00 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Mayor Chuck Mills in person by Karen Mills at 4:05 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Commissioner Carl Holt in person at 4:15 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Commissioner Thomas Schrzan in person at 6:20 o’clock p.m. on October 5, 2007.
I delivered a true and correct copy to Commissioner Timmy Young in person at 10:55 o’clock p.m. on October 5, 2007.
Mayor/Commissioner(s): _____________________________________________________ could not be found in the City of Shawnee, Oklahoma on _______________________________.
s/s Jason Couch
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 8TH DAY OF OCTOBER, 2007 AT 6:00 O’CLOCK P.M. IN THE COMMISSIONER CHAMBERS OF CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA FOR THE PURPOSE OF DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF HANGARS NO. 1 AND NO. 2 AT SHAWNEE REGIONAL AIRPORT AND TO DISCUSS AND CONSIDER ACORN GROWTH GROUP’S PROPOSAL.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet in the Commission Chambers at City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:00 p.m. on October 8, 2007 for the purpose of discussion and consideration of the acquisition of Hangar No. 1 and No. 2 at Shawnee Regional Airport and to discuss and consider Acorn Growth Group’s proposal.
Witness my hand this 5th day of October, 2007.
s/s James C. Collard JAMES C. COLLARD
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK
AGENDA ITEM NO. 1: Discuss and consider the acquisition of hangars No. 1 and No. 2 at Shawnee Regional Airport.
This item was placed on the agenda due to the pending foreclosure action against Oklahoma JetWorks by BancFirst. The property will be scheduled for sale in the near future. Airport Advisory Board members Dick Romine, Bob Weaver and Bill Beck were in attendance and contributed to the discussion.
The City Attorney was not present for this meeting. Therefore, due to the many legal issues involved, it was decided that this agenda item would be for discussion purposes only to obtain opinions and feedback of Commissioners and Airport Board members.
COMMISSIONER SCHRZAN PRESENT AT 6:14 P.M.
The question before the Commission members was whether it is in the City’s best interest to own the buildings.
Dick Romine and Bill Beck both spoke of the economic development potential at the airport area, citing additional job opportunities and the possibility of attracting additional businesses.
Mayor Mills expressed the opinion that in order for the City of Shawnee to control its own destiny, the hangars must be acquired.
A question was asked regarding whether the land on which the hangars are located is tied to the foreclosure. Neil Martin, attorney for Oklahoma Jetworks, responded saying that the foreclosure is of the leasehold interest only. The District Court entered a judgment on September 28, 2007 and execution documents should be prepared this week to docket the sale for the first or second week in November.
Commissioner Stephens questioned where the City would get the money for the acquisition. Shawnee Economic Development Foundation Chairman Chuck Skillings replied that SEDF will provide $50,000 and the Shawnee Industrial Authority will provide $50,000. Mr. Collard added that any additional financing could be sought from state funding agencies, who will loan money at 100% financing. Mr. Skillings further added that if the City does not own the buildings there would be no need to continue negotiations with Acorn Growth Group.
Vice Mayor Peterson asked Mr. Skillings to provide additional information outlining different purchase price options. She also stated that a risk/benefit analysis would be helpful in making a decision.
The most recent proposal by Acorn Growth Group was discussed by the City Manager and Chuck Skillings. Mr. Collard outlined Acorn’s proposal and the City’s counter-proposal as follows:
Acorn is requesting an initial lease term of five years. Further, they are requesting a 48 month phase-in before assuming the total debt service. The City would make payments on the hangars for the first 48 months, with Acorn gradually increasing their contribution until assuming the total debt service on the 49th month.
The City of Shawnee’s counter proposal is a ten-year lease. Further, the first year, the City and Acorn’s debt payment responsibility would be split 50%-50%; the second year Acorn would pay 75% and the City’s 25%; and the third year Acorn would assume 100% of the debt.
Pat McCormick, Shawnee Economic Development Director, told the commissioners that there are other business opportunities available for the hangars in the event the Acorn proposal cannot be agreed upon.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, to support the Airport Advisory Board and Shawnee Economic Development Foundation’s recommendation of the proposed contract terms of a 50/50 split of the payments the first year, 75/25 split the second year and Acorn’s assumption of 100% of the lease payment the third year.
There being no further business to come before the meeting, a motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 7-0. (7:40 p.m.)
AYE: Schrzan, O’Neal, Mills, Young, Peterson, Holt, Stephens
NAY: None
_______________________ CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_____________________________________
PHYLLIS LOFTIS, CITY CLERK
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