AGENDA
BOARD OF CITY COMMISSIONERS
APRIL 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Larry Sparks
New Beginnings Church
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 14.
b. Minutes from the March 25 and April 3, 2006 meetings.
c. Transfers of Appropriations in General Fund and Shawnee Municipal Fund.
d. Acknowledge the following reports and minutes:
* Sales Tax Report through April, 2006
License Payment Report for the month of March, 2006
Planning Division Project Payment Report for the month of March, 2006.
Shawnee Community Center report for the month of March and quarterly totals for January, February and March, 2006.
Sister Cities Council minutes from the March 14, 2006 meeting.
Planning Commission minutes from the March 1, 2006 meeting.
Shawnee Beautification Committee minutes from the March 6, 2006 meetings.
e. Acknowledge monetary donation from Mr. & Mrs. Leon Rogers to Shawnee Fire Department.
f. Acknowledge clarification of bid award of S.U.V. for Fire Department from April 3, 2006 meeting.
g. Approve out-of-state travel for Deputy City Clerk Phyllis Loftis to attend International Institute of Municipal Clerks conference in Anaheim, California May 14-19, 2006 to satisfy requirements needed to obtain Certified Municipal Clerk designation.
h. Authorize staff to advertise for bids for one used tandem 10-wheel truck.
i. Recommendations from Community Service Contracts Review Committee:
1) Consider renewal of contract with Downtown Shawnee, Inc. for FY 2006-2007.
Recommendation: To approve a six-month contract with Downtown Shawnee, Inc. in the annual amount of $32,000 with the provision expressing the intent that Downtown Shawnee become self-sufficient.
2) Consider request from Savings Pets at Risk, Inc. for $7,500 for sponsorship of Feral Cat Day.
Recommendation: Defer issue to City Commission for review of present city ordinances.
3) Consider changing employee agreement with Shawnee Public Library.
Recommendation: Library staff to provide information regarding the cleaning needs of the library; a determination will be made at a later date regarding whether the City will hire a cleaning service or will provide funds for library staff to hire cleaning service directly.
2. Mayor’s Proclamation and Presentation:
“Brown Furniture Company’s 60th Anniversary”
April 18, 2006
“Shawnee Milling Company’s 100th Anniversary”
April 21, 2006
“Red Hat Society Day”
April 22, 2006
“James Yeisley Day”
April 25, 2006
“Child Abuse Prevention Month”
April, 2006
“Reading Enables all Dreams Month”
April, 2006
“Great Shawnee Clean-up Month”
April, 2006
Presentation of Certificate of Appreciation to Diane Stegall for her work with Pets and People of Yukon, Oklahoma, which resulted in the adoption of 58 animals from the Shawnee Animal Shelter.
Introduction of Shawnee Sister Cities student delegation to Nikaho, Japan.
3. City Manager’s Presentation of Employee of the Month. (Angie Lynam, Police Dispatch).
4. Public hearing and consider an ordinance rezoning property located at 4400 N. Kickapoo from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: Larry Davies).
5. Public hearing and consider an ordinance rezoning property located at 31502 Homer Lane from A-1; Agricultural District to A-1P; Agricultural with Conditional Use Permit for allow for mobil/manufactured home on property. (Applicant Freda & Dixie Collins)
6. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence streets from R-1; Residential District; C-1; Neighborhood Commercial District and C-1P; Neighborhood Commercial District with Conditional Use Permit to PUD with mixed uses, to permit nursing home, assisted living, senior living and complimentary light commercial uses. (Applicant: Fidler Properties, LLC).
7. Consider approval of preliminary plat for Kickapoo Run Addition located on the southwest corner of 7th and Kickapoo streets. (Applicant: Shawnee Housing Authority).
8. Public hearing and consider amending Ordinance No. 2052NS and the Zoning Code Section 40.2.8 to change the requirement for sidewalks in front of new developments.
9. Discuss various options for establishing wireless internet within the city limits.
10. Consider resolution of support for city paving of YMCA parking lot.
11. Consider a resolution establishing the number of city boards a citizen may serve on and the number of term limits allowed to be served.
12. Consider an ordinance granting appointment power to the Mayor to appoint all city committees unless otherwise directed by the City Commission.
13. Consider an ordinance creating four levels of water usage restriction and defining each level for residential and commercial use.
14. Consider Bids:
a. Rehabilitation of Shawnee Twin Lakes Towers (award)
b. City Hall HVAC System Design/Build Project (open)
c. Northridge Drainage Project (open)
d. High Volume Copier (open)
e. High Volume Copier Police Department (open)
f. Flights, Chains and Gears (open)
15. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
16. Administrative Reports
17. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
18. Commissioners Comments
19. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
APRIL 17, 2006 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a Minutes of the April 3, 2006 meeting. Pgs. 1-4
b. Confirm action taken at April 3, 2006 City Commission meeting, Agenda Item No. 1(d), regarding the approval of Transfers of Appropriations in the Shawnee Municipal Authority.
c. Confirm action taken on Agenda Item No. 1 (c) regarding Transfer of Appropriation in Shawnee Municipal Authority.
4. Administrative Reports
5. New Busines
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
APRIL 17, 2006 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of April 3, 2006 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
APRIL 17, 2006 AT 5:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 14.
b. Minutes from the March 25 and April 3, 2006 meetings. Pgs. 1-18
c. Transfers of Appropriations in General Fund and Shawnee Municipal Fund. Pgs. 19-20
d. Acknowledge the following reports and minutes:
* Sales Tax Report through April, 2006 Pg. 21
License Payment Report for the month of March, 2006 Pg. 22
Planning Division Project Payment Report for the month of March, 2006. Pgs. 23-28
Shawnee Community Center report for the month of March, and quarterly report for January, February and March 2006. Pgs. 29-31
Sister Cities Council minutes from the March 14, 2006 meeting. Pgs. 32-36
Planning Commission minutes from the March 1, 2006 meeting. Pgs. 37-40
Shawnee Beautification Committee minutes from the March 6, 2006 meetings. Pgs. 41-42
e. Acknowledge monetary donation from Mr. & Mrs. Leon Rogers to Shawnee Fire Department. Pg. 43
f. Acknowledge clarification of bid award of S.U.V. for Fire Department from April 3, 2006 meeting. Pg. 44
g. Approve out-of-state travel for Deputy City Clerk Phyllis Loftis to attend International Institute of Municipal Clerks conference in Anaheim, California May 14-19, 2006 to satisfy requirements needed to obtain Certified Municipal Clerk designation. Pg. 45
h. Authorize staff to advertise for bids for one used tandem 10-wheel truck.
i. Recommendations from Community Service Contracts Review Committee:
1) Consider renewal of contract with Downtown Shawnee, Inc. for FY 2006-2007. Pgs. 46-47
Recommendation: To approve a six-month contract with Downtown Shawnee, Inc. in the annual amount of $32,000 with a provision expressing the intent that Downtown Shawnee become self-sufficient.
2) Consider request from Savings Pets at Risk, Inc. for $7,500 for sponsorship of Feral Cat Day.
Recommendation: Defer issue to City Commission for review of present city ordinances.
3) Consider changing employee agreement with Shawnee Public Library.
Recommendation: Library staff to provide information regarding the cleaning needs of the library; a determination will be made at a later date regarding whether the City will hire a cleaning service or will provide funds for library staff to hire cleaning service directly.
2. Mayor’s Proclamations and Presentations:
“Brown Furniture Company’s 60th Anniversary”
April 18, 2006
“Shawnee Milling Company’s 100th Anniversary”
April 21, 2006
“Red Hat Society Day”
April 22, 2006
“James Yeisley Day”
April 25, 2006
“Child Abuse Prevention Month”
April, 2006
“Reading Enables all Dreams Month”
April, 2006
“Great Shawnee Clean-up Month”
April, 2006
Presentation of Certificate of Appreciation to Diane Stegall for her work with Pets and People of Yukon, Oklahoma, which resulted in the adoption of 58 animals from the Shawnee Animal Shelter. Pg. 48
Introduction of Shawnee Sister Cities student delegation to Nikaho, Japan. Pg. 48-A
3. City Manager’s Presentation of Employee of the Month. (Angie Lynam, Police Dispatch).
4. Public hearing and consider an ordinance rezoning property located at 4400 N. Kickapoo from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: Larry Davies). Pgs. 49-60
The Planning Commission recommends approval of the rezoning from R-1 to C-1. The request is in conformance with the Comprehensive Plan.
5. Public hearing and consider an ordinance rezoning property located at 31502 Homer Lane from A-1; Agricultural District to A-1P; Agricultural with Conditional Use Permit for allow for mobil/manufactured home on property. (Applicant Freda & Dixie Collins). Pgs. 61-69
The Planning Commission recommends approval subject to the five conditions for locating a manufactured house. The conditions are outlined in the staff recommendation.
6. Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence streets from R-1; Residential District; C-1; Neighborhood Commercial District and C-1P; Neighborhood Commercial District with Conditional Use Permit to PUD with mixed uses, to permit nursing home, assisted living, senior living and complimentary light commercial uses. (Applicant: Fidler Properties, LLC). Pg. 70
The Planning Commission continued this item until their May 3rd meeting in order for additional information to be submitted for review. This item should be continued until May 15th.
7. Consider approval of preliminary plat for Kickapoo Run Addition located on the southwest corner of 7th and Kickapoo streets. (Applicant: Shawnee Housing Authority). Pgs. 71-73
The Planning Commission recommends approval of the preliminary plat for Kickapoo Run Addition. This is a +/-40 lot subdivision immediately south of the Shawnee Housing Authority property on Kickapoo. Utility and road extensions will be made as part of this development. There are two variance requests. First, the length between the cul-de-sac and perimeter property line is less than 100 feet. Second, the developer requests that they not have to improve Kickapoo to a major arterial standard. Sufficient right-of-way (120' total) will be dedicated to accommodate future road improvements.
8. Public hearing and consider amending Ordinance No. 2052NS and the Zoning Code Section 40.2.8 to change the requirement for sidewalks in front of new developments. Pgs. 74-78
The Planning Commission recommends approval of the ordinance change requiring sidewalks on arterial and collector streets for all new development. The current ordinance requires sidewalks on all collector and local streets in new residential developments. The proposed ordinance would require the developer construct sidewalks as with other improvements.
9. Discuss various options for establishing wireless internet within the city limits.
10. Consider resolution of support for city paving of YMCA parking lot.
11. Consider a resolution establishing the number of city boards a citizen may serve on and the number of term limits allowed to be served. Pgs. 79-80
12. Consider an ordinance granting appointment power to the Mayor to appoint all city committees unless otherwise directed by the City Commission. Pg. 81
13. Consider an ordinance creating four levels of water usage restriction and defining each level for residential and commercial use. Pg. 82-83
14. Consider Bids: Pg. 84-93
a. Rehabilitation of Shawnee Twin Lakes Towers (award)
b. City Hall HVAC System Design/Build Project (open)
c. Northridge Drainage Project (open)
d. High Volume Copier (open)
e. High Volume Copier Police Department (open)
f. Flights, Chains and Gears (open)
15. New Business (Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the agenda)
16. Aministrative Reports
17. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
18. Commissioners Comments
19. Adjournment
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