PLANNING COMMISSION MINUTES
DATE: NOVEMBER 5TH, 2014
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, November 5th, 2014 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the September 3rd, 2014 Planning Commission Meeting
Chairman Silvia asked if the members had any adjustments they wanted to make or if they would like to entertain a motion. Commissioner Cowen made a motion to approve, seconded by Commissioner Kerbs to approve the September 3rd, 2014 minutes.
AGENDA ITEM NO. 3: Citizen’s Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Silvia opened the public portion and announced that this is an open time for discussion for those with questions on topics not on the Agenda and such individuals are welcome to address the Board. Chairman Silvia asked if anyone would
like to come forward. No one came forward and Chairman Silvia closed the public portion of the meeting.
AGENDA ITEM NO. 4: Case #S11-14 –Consideration of approval of a Preliminary Plat for Woodsong located NE of Woodsong Garden, Shawnee, OK
Applicant: Austin Revocable Trust
Chairman Silvia asked for the staff report. Justin Debruin presented the staff
report. Mr. Debruin informed the Commissioners that this was Phase Three of the
project and was previously rezoned in July. The previous two phases are the additions
adjacent to the east and is currently single family residential with sixty-eight lots with
two proposed phases. Justin Debruin described the two access points the applicant
proposed and stated they were also in compliance with zoning and comprehensive plan
requirements. Mr. Debruin informed the Commissioners that staff proposed the
condition that a public roadway be constructed to connect Madison Avenue with Kellye
Green Street but staff does recommend approval of the Preliminary Plat.
Chairman Silvia asked if the board had any questions for staff. Vice-Chairman
Salter asked about the address under general information on page 1 of staff report. Mr. Debruin apologized for the typo and stated he would have that corrected. Chairman Silvia asked if there were any other questions for staff and proceeded to ask if this plat was staying with the original design of the previous builder. Justin Erickson stated it was pretty similar and added that there was additional land purchased so there was always a phase three that was contemplated. Mr. Erickson described that it was confusing with the development of Woodsong and Woodsong Garden with four plats. Chairman Silvia confirmed that this was part of the original plan just with the addition of phases. Chairman Silvia asked if there were any other questions. There were none and he moved to open the public portion.
Chairman Silvia asked if anyone against the item on the agenda would like to come forward. No one came forward and he closed that portion and opened for a representative or anyone in favor of the item on the agenda to come forward. Phil Hagle came forward with the company and stated he hoped for approval and would be happy to answer any questions the Commissioners may have. Chairman Silvia asked if the board had any questions. There were none and Chairman Silvia closed the public portion of the meeting.
Chairman Silvia asked if the Commissioners had any questions or if they would like to entertain a motion. Commissioner Bergsten made a motion to approve with the conditions set forth, seconded by Commissioner Clinard.
AGENDA ITEM NO. 5: Case #S12-14 – Consideration of approval of a Final Plat for Deer Field Estates located in the 1400-1500 block of E. Bradley St., Shawnee, OK
Applicant: Kishwaukee Enterprises, LLC
Chairman Silvia asked for the staff report. Justin Debruin presented the staff report.
Mr. Debruin informed the Commissioners that the proposed Plat is roughly ten acres in size with nineteen proposed lots and the Preliminary Plat was approved in July. Justin Debruin also mentioned that there were no deviations from the zoning or comprehensive plan and further stated staff does recommend approval with four conditions, including that a four foot sidewalk be installed along Bradley Street prior to recording of the final plat.
Chairman Silvia asked if there were any questions for staff. Commissioner Kienzle asked how often it happens that the board receives material that doesn’t include sidewalks at this stage. Justin Debruin stated that he didn’t believe it normally became addressed until construction plans. Commissioner Kienzle asked if this was a complete application. Justin Erickson informed her that it was a complete application and that other information not included in the packets was reviewed by city engineer for approval. Chairman Silvia asked if there were any other questions for staff. There were none.
Chairman Silvia opened the public portion of the meeting and asked if anyone would like to come forward to speak against the item. No one came forward and Chairman Silvia asked for anyone to speak for the item to come forward. Kevin Caliss came forward and stated he was not for or against the item but lives on the back side of the proposed land and wanted to ask about having a stop sign installed at the intersection of Elm and Broadway street due to the high wildlife activity in the area. Chairman Silvia stated he would keep it in mind and speak to the traffic commission to let them know. Chairman Silvia asked if there was anyone else who would like to speak for this item. Jim Smith came forward as owner of the property and advised his engineer was not there but was available for any questions. Chairman Silvia asked if there were any questions for the applicant. There were none and Chairman Silvia closed the public portion of the meeting.
Chairman Silvia asked if there were any questions from the Board or if anyone would like to entertain a motion. Commissioner Kienzle made a motion to approve with conditions listed, seconded by Commissioner Bergsten.
Justin Erickson updated the Commissioners regarding the Stone Creek Subdivision that submitted a Final Plat in September and was later deferred because applicant filed a petition to de-annex from the city limits with the City Commission. The petition was heard at the meeting on Monday night and was denied. Mr. Erickson hopes that the Final Plat will come back for approval but stated he has not heard from the owners since the meeting. Justin Erickson informed Commissioners that the Shawnee Marketplace progress was going good and Aldi picked up their permits on Monday and will hopefully be open in 2015. Mr. Erickson also stated that Panda Express was very close to opening. Justin Erickson relayed that he would like to get a draft on the sub-division codes possibly in January due to the upcoming holidays. He informed the Commissioners that there were no items scheduled for the December meeting and he would look into the signage at Bradley and Elm Street to see if it’s warranted there. Justin Erickson discussed the topic of bike signs and bike routes that have been addressed over the years have been made and the street department will begin installing them over the winter. Mr. Erickson concluded his report and informed the board that he would be happy to answer any questions. Commissioner Bergsten asked for a time frame on the completion of the Kickapoo Street project. Justin Erickson stated it appeared to be early spring or summer with the exception of delays due to weather conditions and also mentioned that the city had no authority over issuing fines to the contractor for work not being completed as scheduled. Commissioner Bergsten also asked if Panda Express considered installing the curb cut on their property. Mr. Erickson stated he would check into that and get back with him on it. Commissioner Kerbs asked if Streetscape would be in house supervised or ODOT supervised and Justin Erickson informed him it would be all in house. Commissioner Kienzle asked if there was a comprehensive map for public storm shelters in the city. Mr. Erickson stated that was a good question and that there was a state law that passed that did not hold property owners responsible for injury and most private businesses that come through do not incorporate storm shelters.
AGENDA ITEM NO. 7: Commissioners Comments and/or New Business
Chairman Silvia mentioned the topic of wildlife refuges in Shawnee and Justin Erickson added that flood plains are part of keeping some of that landscape and wildlife areas. Commissioner Kienzle discussed tax credits and host incentives for having areas of
land for new home owners. Chairman Silvia asked for consumers to help businesses affected by the road work on Kickapoo. Commissioner Clinard asked Commissioner Kerbs about the feelings on the trees in the Streetscape project. Commissioner Kerbs believes the overall consensus is in favor and ready for it to begin. Chairman Silvia and Justin Erickson discussed that bids would not be open until the beginning of 2015. Mr. Erickson also mentioned the signs installed for the businesses on Kickapoo that help point traffic flow could be utilized downtown as well to help accommodate those businesses. Justin Erickson explained the slow down on construction at the southern side of the Marketplace was due to the deadline for Hobby Lobby. Commissioner Bergsten asked when the stop light would be installed there. Mr. Erickson stated it would be around six weeks or so weather permitting.
AGENDA ITEM NO. 8: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
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