PLANNING COMMISSION MINUTES
DATE: FEBRUARY 4TH, 2015
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, February 4th, 2015 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the November 5th, 2014 Planning Commission Meeting
Chairman Silvia mentioned the lapse in time since the last meeting and Commissioner Cowen made a motion to approve, seconded by Commissioner Bergsten to approve the November 5th, 2014 minutes.
AGENDA ITEM NO. 3: Citizen’s Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Silvia opened the public portion and announced that it is an open time for discussion for those with questions on topics not on the Agenda and such individuals are welcome to address the Board. Chairman Silvia asked if anyone would
like to come forward. No one came forward and Chairman Silvia closed the public portion of the meeting.
AGENDA ITEM NO. 4: Case #P02-15– A public hearing for consideration of approval of a Planned Unit Development located on West MacArthur Street between Leo Street & Ellis Drive, Shawnee, OK
Applicant: The Landrun Group LLC
Chairman Silvia asked for the staff report. Justin Debruin presented the staff
report. Mr. Debruin informed the Commissioners that the staff report would be
combined for the PUD and Preliminary Plat. Justin Debruin stated the site is currently
zoned Residential and the request is for a Planned Unit Development for the rezone. He
also mentioned that Golden Acres Cottages I will be adjacent to the development. The
proposal is for 15 units, multi-family, single-story dwellings. Mr. Debruin stated there
would be access from MacArthur Street and includes sidewalks. There would also be a
splash pad and walk way developed. Justin Debruin discussed as with Golden Acres
Cottages I, there would be a Property Association included for general maintenance of
site. Staff has included for a six foot sight-proof fence to be constructed along the
west property line to separate it from the current Residential property located there.
Mr. Debruin also mentioned a variance was requested for two monument signs to be
included at each entrance. Justin Debruin went on to explain that Staff did have
conditions and explained that construction documents had been submitted at that
point. Mr. Debruin wanted to add to Number 5 under staff recommendations, for a six
foot sight-proof fence to be constructed. He stated that staff did recommend approval
of the rezone for the PUD and Preliminary Plat. Chairman Silvia asked if there were
speed bumps on Chase Avenue based off the site plan provided. Justin Debruin
confirmed this and also mentioned that the Engineer was present at the meeting to
answer any further questions the Commissioners may have. Vice-Chairman Salter
asked if staff had received any protest letters from the residents around the proposed
development and Justin Debruin informed him there were none mailed. Vice-Chairman
Salter also asked about the limits of access from MacArthur Street quoted under staff
recommendations in regards to page 2 stating Chase Addison Avenue would serve as
access from both MacArthur Street and Wiley Street. Justin Debruin explained that there
would be the common access drive from MacArthur Street and that for any of the
quadplexes, there would not be anymore drives accessed. Commissioner Bergsten
asked if the monument signs would be lit. Mr. Debruin explained they would be on the
ground but any ground lighting or etc was not addressed. Chairman Silvia asked if
there were any additional questions for staff. Commissioner Cowen stated that he was
one of the property owners notified in the area and that although he does not have any
problems with this proposal, he did not know if he needed to sit out on voting.
He went on to inform that whatever staff and the commission found appropriate, he was okay with participating or not. Chairman Silvia asked that other than the notification, would there be anything else that would put a preference on him either way. Commissioner Cowen stated that if he were against it, he would sit out, but he is not and doesn’t see any issues. Chairman Silvia agreed and thanked Commissioner Cowen for bringing that to their attention. Commissioner Kienzle asked if the units were for sale or lease and what the elementary school would be. The Commissioners and staff informed her that Will Rogers would be the elementary school and the units were for rent. Chairman Silvia went on to express that this proposal was basically continuing from the first concept and Justin Debruin agreed. Commissioner Kienzle asked if the renters knew of the additional fee associated with the Property Association and Justin Debruin confirmed and she further asked what the units typically rented for. Justin Debruin stated that he believed they were around $1000/month and asked the representative for verification. The representative informed the Commissioners that the utilities were included and rented for $1250/month per unit. Chairman Silvia stated that if there were no further questions for staff then they would move forward and opened the public portion of the meeting for the applicant or representative of the applicant to come forward. Julie Landes came forward and stated she would address some of the questions the Commissioners had and started with informing that the fence on the west side was included in the PUD document and would not be an issue. She further mentioned that the monument signs would be similar to the ones from Golden Acres Cottages I and there may be ground lighting but no neon’s. Julie Landes also addressed that they were set up for rentals but for future purposes in case someone wanted to purchase, the lots were not combined and would stay split up to be sold in the future. Chairman Silvia asked if those were speed bumps and drainage off Chase Addison Avenue and it was confirmed that it would be used for drainage. Chairman Silvia proceeded to ask if anyone against the proposal would like to come forward. No one came forward and Chairman Silvia closed the public portion and opened up for Commissioner’s Comments or a Motion. Commissioner Bergsten made a motion to approve and Vice-Chairman Salter asked if they were voting separately for the Planned Unit Development and the Preliminary Plat and Chairman Silvia agreed. Commissioner Bergsten continued to make a motion to approve with staff recommendations and a second from Commissioner Clinard.
AGENDA ITEM NO. 5: Case #S01-15 – Consideration of approval of a Preliminary Plat for Golden Acres Cottages II, located on West MacArthur Street between Leo Street and Ellis Drive, Shawnee, OK
Applicant: The Landrun Group LLC
Combined staff report. Chairman Silvia stated he did not recall if the Preliminary Plat would need to be opened for public hearing but went on to ask if anyone would like to come forward to speak against it or speak for it. No one came forward and public portion was closed. Chairman Silvia proceeded to ask for a motion. Vice-Chairman Salter made a motion to approve with the staff recommendations, seconded by Commissioner Bergsten.
Justin Erickson came forward and stated they were nearing completion on several projects. Chick-fil-A opens February 12th, 2015. Shawnee Marketplace is rapidly being completed. Hobby Lobby is scheduled to open at the end of February. The road ways and parking lot are being completed and traffic light has been installed. The remaining stores will open later in the year. Aldi grocery store has been erected close to Kickapoo Street. Justin Erickson explained that the March agenda will have four or five items to be heard. Mr. Erickson informed the Commissioners that the swimming pool project is going well and no issue opening in May. Avedis Foundation will be doing various activities throughout the city during health week. The Avedis Foundation also awarded a grant for a second splash pad to be built at Boy Scout Park with a new restroom facility added. Trail project on Bryan Street is doing well. Downtown streetscape has met with ODOT and will submit final plans with minimal changes in order to go up for bids around March or April. Justin Debruin informed the Commissioners that the CD they were given included a copy of the zoning map for their records and when the map is updated, will reissue new copies. Chairman Silvia asked if there would no longer be a restroom at Boy Scout Park and Justin Erickson said there would be a temporary restroom constructed while the new one is being constructed. Chairman Silvia proceeded to ask if the grant covered the restroom as well. Justin Erickson explained that the grant covered half of the total cost and that there were extra funds from the aquatic
facility at Woodland Park to help cover part of the remaining costs as well as a large pending grant at the state level. Commissioner Clinard asked if the restroom facility was constructed during a certain era and Justin Erickson agreed. Commissioner Clinard mentioned state historic reviews could assist in finding other uses for the restroom being removed. Justin Erickson stated that may be the reason for the separation of the splash pad and the bathroom. Chairman Silvia asked how to look at the maintenance for this new development. Justin Erickson believed there would be warranties short term on the mechanics but for long term, he agreed that the city has not dealt with these types of facilities before so he would have to look into it. Commissioner Clinard commented on the passes that would be given to children from the Avedis Foundation and asked if there would be personnel set up to assist with the number of children and Justin Erickson agreed there was.
AGENDA ITEM NO. 7: Commissioners Comments and/or New Business
Chairman Silvia asked if there were any items to be discussed. Commissioner Kienzle mentioned there was something worrying her regarding the construction on Kickapoo and Independence. Commissioner Kienzle discussed there was a lot of dirt road ways and cars driving through private property in that area that is dangerous and scary. Chairman Silvia asked if there was anything else. Wes Mainord came forward and expressed his thanks and gratitude to the Commissioners for taking their positions and doing the work they do.
AGENDA ITEM NO. 8: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Cheyenne Lincoln Planning Commission Secretary
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