AGENDA
BOARD OF CITY COMMISSIONERS
DECEMBER17, 2007 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Rev. David Pollard
Hill Top Assembly of God
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 19
b. Minutes from the December 3, 2007 meeting.
c. Acknowledge the following reports and minutes:
• Planning Commission minutes from November 7, 2007.
• Beautification Committee minutes from November 5, 2007.
• Shawnee Urban Renewal Authority minutes from October 16, 2007.
• Sales Tax Report through December 2007.
d. Mayor’s Appointments:
Re-appoint Lance Wortham to Shawnee Civic and Cultural Development Authority – Term to expire December 31, 2011.
e. Beautification Committee recommendations from the December 3, 2007 meeting.
Discussion and consideration of 1, 2, and 3 year terms for the Beautification Committee members.
RECOMMENDATION: Committee recommends setting terms ending December 31 as follows:
Robert Cash 2009
Tom Claybrook 2010
Terri Clover 2010
Nancy Ford 2008
Kaye Miller 2009
Jim Smith 2009
Tom Terry 2008
Commission Representative – no expiration of term
f. Authorize staff to advertise for bids on a brush pumper skid load for the previously approved cab and chassis for the Fire Department.
g. Consider Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution Plan for Frank Kelley, Jr.
h. Authorize out-of-state travel for Chief Mathis to attend the Homeland Security Seminar March 3-7, 2008, in Emmitsburg, Maryland.
i. Acknowledge donation of television/DVD from Operation FireSafe Operational Committee, Association of Central Oklahoma Governments, to be used in Fire Marshal’s Office to aid in educational efforts to reduce child set fires.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Presentation
Certificate of Appreciation to Rev. David Pollard for tonight’s invocation.
Consideration and presentation of resolution of appreciation to Chalk Norton for 34 years of service to the City of Shawnee.
5. City Manager’s Presentation of Employee of the Month to Yvonne Ham, dispatcher for the Police Department.
6. Recognition of Lieutenant Russell Frantz by Police Chief Mathis.
7. Presentation by Don Lynch, Emergency Management Director, expressing appreciation to volunteers that assisted during the local flooding last summer.
8. Discuss and consider possible action concerning emergency response efforts during recent ice storm.
9. Authorize staff to advertise for Request for Proposals for debris management related to ice storm.
10. Public hearing and consider an ordinance to rezone property at 527 North McKinley from C-1: Neighborhood Commercial to C-3; Automotive, Commercial and Recreational for use as storage. (Applicant: Donald Chlouber) Deferred from November 19, 2007
APPLICATION WITHDRAWN
11. Public hearing and consider an ordinance to rezone property at 4706 N. Harrison from R-1; Single Family Residential to C-3; Commercial, Automotive and Recreation for use as Commercial property. (Applicant: Jim Henderson)
12. Public hearing and consider an ordinance to rezone property at 2025 E. MacArthur from A-1; Agricultural to C-3; Commercial, Automotive and Recreation for Commercial use.
(Applicant: Robert and Alethia Woodmore)
13. Consider approval of the Final Plat for The Woodlands at Windmill Ridge located North of Independence and East of Bryan.
14. Consider an ordinance amending the use by the public of the twenty-five (25) foot strip around Shawnee Twin Lake No. 1 to emergency use only on certain lots leased for habitation. (Deferred from December 3, 2007.)
15. Consider entering into an agreement with the Buxton Company, Retail Site Consultants, for a retail analysis and recruitment plan at a cost of $70,000.00. (Deferred from December 3, 2007.)
16. Consider extending the contract with Downtown Shawnee, Inc. for one month from December 31, 2007 until January 31, 2008, pending contract review committee meeting scheduled for December 19 at 11:00 a.m.
17. Discuss schedule of future work sessions.
18. Consider amendment to the agreement between the City of Shawnee and Sprint/Nextel concerning 800 MHz radio rebanding.
19. Consider bids:
a. Westech Road Widening Project (Award)
b. Total Organic Carbon Analyzer (Award)
c. Repair and Recoat of COEDD/Auditorium Roof (Open)
d. Municipal Auditorium Fire Sprinkler & Alarm System (Open)
20. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
21. Administrative Reports
22. Consideration and possible action to enter into executive session to discuss status of negotiations with the IUPA, Local No. 3 for a collective bargaining agreement for FY 2007-2008, including discussion of Interest Arbitration Award, and for confidential communications with legal counsel regarding Interest Arbitration Award and any claim by IUPA, Local No. 3 thereunder upon advise of legal counsel that public disclosure would impair the ability of the public body to act on such matters in the public interest, all authorized by 25 O.S. §§307 (B)(2) and (4).
23. Consideration and possible action on items discussed in Executive Session including possible action either to accept the arbitration award or to authorize the City to submit to the voters of the City the last best offers of the City and the IUPA, Local No. 3 for the voters to select which offer to accept as the collective bargaining agreement for FY 2007-2008.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 17, 2007 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of December 3, 2007 meeting. Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 19 regarding awarding of bid for Total Organic Carbon Analyzer.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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