AGENDA
BOARD OF CITY COMMISSIONERS
APRIL 21, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. BRYAN COOK
HOPEWELL BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item
No. 19.
b. Minutes from the April 7, April 8, April 14, and April 15, 2008 meetings.
c. Budget Amendment General Fund 001
d. Budget Amendment SMA Fund 501
e. Budget Amendment in Capital Improvement Fund 301
f. Transfer of Budget between Departments SMA Fund 501
g. Acknowledge the following reports and minutes:
• Sales Tax Collections Report through April 2008.
• Shawnee Urban Renewal Authority minutes from March 4, 2008 and April 8, 2008.
• Beautification Committee minutes from March 3, 2008
• Airport Advisory Board minutes from February 20, 2008, March 5, 2008, and March 26, 2008.
h. Approve application for normal retirement for Sandra Ehrle from the Oklahoma Municipal Retirement Fund.
i. Acknowledge Pottawatomie County Election Board Certification of Special Election results from April 1, 2008 election.
j. Approve City Manager’s re-appointment of Neva Treiber as Finance Director.
k. Approve agreement with the Town of McLoud for Animal Welfare Facility from date accepted to the 30th day of June, 2009.
l. Approve airport lease agreement with the YMCA – Youth Summer Outdoor Recreation Program.
m. Approve contract amendment with LBR for Shawnee Regional Airport terminal building design.
n. Authorize Fire Department staff to advertise for bids on an Air Cascade System budgeted out of the current year.
o. Authorize staff to advertise for bids on the Rehab Asphalt Streets Project Contract No. COS-PW-07-07.
p. Authorize staff to advertise for bids on the Rehab Concrete Streets Project Contract No. COS-PW-07-08.
q. Authorize Perry McAlister and Brett Johnson, Street Department, to attend the TYMCO Street Sweeper Training School in Waco, TX from May 5 – 8, 2008.
r. Mayor’s appointment of Mr. Joe Ford to replace Dr. David Hadley on the Planning Commission, term to expire 6/01/11.
s. Lakesite Lease Transfer:
Deferred from April 7 meeting
• Lot 7, Belcher Tract, 15513 Nickens Road
To: C. McQuitty and D. McQuitty
From: F. Collins
t. Approve recommendations and agreements from Contract Review Committee
1. Senior Citizens of Shawnee, Inc.
2. Central Oklahoma Transportation System
3. Youth Men’s Christian Association (YMCA)
4. Downtown Shawnee Inc
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations and Presentations:
“Nancy Sue (Porter) Bodard Day”
April 22, 2008
“Earth Day”
April 22, 2008
“Youth in Aviation Day”
May 3, 2008
Presentation of Certificate of Appreciation to Rev. Bryan Cook for offering the invocation at City Commission meeting.
Presentation of resolution of appreciation to Sandy Ehrle for 20 years of service to the City of Shawnee.
5. Vice-Mayor’s Proclamation and Presentation:
“Mills Machine Company’s 100th Anniversary”
April 25, 2008
6. Discuss and consider proposal for Veterans’ Memorial at Woodland/Veterans’ Park.
7. Discuss and consider alternate plans for sports complex.
8. Discuss and consider acceptance of the Audited Financial Statements for the year ended June 30, 2007, as presented by Murrell, Hall, McIntosh and Company, PLLP, Certified Public Accountants.
9. Discuss and consider request from Gary V. Grossman, Sun Masters, L.L.C., regarding building permit classification on property located at 1704 N. Harrison.
10. Presentation by Police Chief Mathis and consider agreement with District Attorney regarding Drug Task Force.
11. Consideration of Memorandum of Understanding to amend the 2007-2008 Collective Bargaining Agreement for Firearms Proficiency Incentive Standards.
12. Review progress on property located at 1316 E. Fay and consider upholding Administrative Order for Demolition.
13. Discuss and consider presentation by Dr. Joe Taron regarding park at Shawnee Twin Lakes.
14. Discuss and consider draft of Grievance Procedures under the Americans with Disabilities Act as part of the ADA Self-Evaluation and Transition Plan, Phase I.
15. Consider accepting recommended proposal for Right-of-way Acquisition and Appraisal Services for the Kickapoo Street paving Project from MacArthur Street to Kickapoo Spur, and authorizing staff to negotiate contract to bring back to Commission for final approval.
16. Discuss and consider a “Code of Conduct” for elected officials and volunteer board and commission members.
17. Consider acceptance of the Shawnee Mission Plaza Section 8 sanitary sewer improvements and placing maintenance bond into effect.
18. Discuss and consider DEQ Sludge Removal Plan.
19. Consider Bids:
a. Water Treatment Sludge Removal (Award)
b. New Skate Park Equipment (Open)
20. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
AGENDA
SHAWNEE AIRPORT AUTHORITY
APRIL 21, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the March 24, 2008 meetings. Pgs 1-2
b. Confirm action taken under City Commission Agenda Item No. 2-l regarding approval of airport lease agreement with the YMCA – Youth Summer Outdoor Recreation Program
c. Confirm action taken under City Commission Agenda Item No. 2-m regarding approval of contract amendment with LBR for Shawnee Regional Airport terminal building design.
d. Confirm action taken under City Commission Agenda Item No. 8 regarding acceptance of the Audited Financial Statements for the year ended June 30, 2007, as presented by Murrell, Hall, McIntosh and Company, PLLP, Certified Public Accountants.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
APRIL 21, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of March 24, 2008 meeting. Pgs. 1-3
b. Confirm action taken under City Commission Agenda Item No. 2-d regarding Budget Amendment SMA Fund 501
c. Confirm action taken under City Commission Agenda Item No. 2-f regarding Transfer of Budget between Departments SMA Fund 501
d. Confirm action taken under City Commission Agenda Item No. 8 regarding acceptance of the Audited Financial Statements for the year ended June 30, 2007, as presented by Murrell, Hall, McIntosh and Company, PLLP, Certified Public Accountants.
e. Confirm action taken under City Commission Agenda Item No. 18 regarding DEQ Sludge Removal Plan.
f. Confirm action taken under City Commission Agenda Item No. 19 regarding awarding of bid for Water Treatment Sludge Removal.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis, Authority Secretary
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