AGENDA
BOARD OF CITY COMMISSIONERS
MAY 19, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Rev. Tim Sean Youmans First Baptist Church
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes from the April 28, April 29 and May 5, 2008 meetings.
c. Acknowledge the following reports and minutes:
• Sales Tax Collections through May, 2008.
• Shawnee Urban Renewal Authority minutes from the April 15, 2008 meeting.
• Planning Commission minutes from their April 23, 2008 meeting.
d. Lakesite Lease Transfers and Renewals
Transfers:
Lot 14, Magnino A Tract (Cont’d from 5/5/08)
To: R. Mitchell
From: D. Hulme
Lot 13, Magino A Tract
To: C. Wright and D. Wright
From: T. Degman and B. Degman
Lot 4, Eckel Tract
To: B. Cox and J. Cox
From: G. Bolding
Renewals:
Lot 6, Eckel Tract
P. Henderson and J. Henderson
Lot 1, Skipper Tract
B. Griffin and N. Griffin
e. Appropriation of Supplement Revenues Shawnee Airport Authority Fund 511.
f. Supplemental Budget Amendment Gifts/Contributions Fund 706.
g. Budget Amendment Capital Improvement Fund 301 and Gifts/Contributions Fund 706.
h. Transfer Between Departments and/or Projects Capital Improvement Fund 301.
i. Supplemental Budget Amendment and Appropriation of Budget General Fund 001.
j. Approve correcting general ledger journal entry to eliminate balances from Shawnee Civic and Cultural Development Authority.
k. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Monty Corley.
l. Mayor’s Appointments:
Planning Commission
Appoint Kirk Hoster to a three-year term expiring 6/30/11
Appoint Shawna Turner to a three year term expiring 6/30/11
m. Approve a resolution authorizing Mayor Mills to cast votes for Trustees for the Oklahoma Municipal Assurance Group Board of Trustees.
3. Citizens Participation (A three minute limit per person) (A twelve minute limit per topic)
4. Mayor’s Proclamations:
“Samantha Crain Day”
May 19, 2008
“National Safe Boating Week”
May 17 – 23, 2008
“National Workforce Professionals Month”
May, 2008
5. Presentation by Cheryl Dorrance of the Oklahoma Municipal League regarding Code of Conduct.
6. Presentation of FY 2008-09 budget.
7. Consider Bids:
a. Rehab Asphalt Streets Paving Project (Various Locations) (Open)
b. Rehab Concrete Streets Paving Project (Various Locations) (Open)
c. Breathing Air Station for Refilling Self-Contained Breathing Apparatus Cylinders (Open)
d. Broadway Street Paving Project (Highland to 7th) (Award)
e. Rehab Asphalt Streets Paving Project (Award)
f. Rosa Street Paving Project (Kickapoo to Ione) (Award)
8. Presentation from Tom Terry and Nancy Ford on the park located at Main and Broadway.
9. Public hearing and consider application of Troy Jaco, Inc., Sherman, Texas, for drilling permit near St. Gregory’s University.
10. Public hearing and consider an ordinance requiring a special use permit for treatment centers, defining treatment centers, and assigning zoning classifications with the conditional use permit.
11. Consider approval of the preliminary plat for Woodmore Addition located at 2025 E. MacArthur. (Appliant: Robert Woodmore)
12. Consider approval of the final plat for Woodmore Addition located at 2025 E. MacArthur. (Applicant: Robert Woodmore)
13. Public hearing and consider an ordinance rezoning property located at 2025 E. MacArthur from A-1; Agricultural District to R-1; Single Family Residential District for residential use. (Applicant: Robert and Alethia Woodmore) Case #P17-08.
14. Public hearing and consider an ordinance rezoning property located at 207 E. 45th from A-1; Agricultural District to C-3: Automotive, Commercial and Recreation District for use as a mini storage facility. (Applicant: Robert and Alethia Woodmore) Case #P15-08
15. Public hearing and consider an ordinance rezoning property located at 712 E. Highland from R-1; Residential District to C-3; Automotive, Commercial and Recreation District for commercial use. (Applicant John Weger o/b/o Shawnee Auto Mall) Case #P01-08
16. Public hearing and consider an ordinance rezoning property located 4901 N. Kickapoo from CP; Planned Shopping Center District to Planned Unit Development allowing for C-3; Automotive, Commercial and Recreation District and C-3P; Automotive, Commercial and Recreation District with Conditional Use Permit to allow for the sale of beer and alcohol for on-premise consumption. (Applicant: SMC Consulting Engineers, P.C.) Case #P14-08.
17. Public hearing and consider an ordinance rezoning property located at 3940 N. Harrison from C-3; Automotive, Commercial and Recreation District to C-3P; Automotive, Commercial and Recreation District with Conditional Use Permit for use as a gymnastics center and offices. (Applicant: Glynn Dinsmore, Dinsmore Motor Plaza, Inc.) Case #P16-08
18. Consider authorizing City Manager to spend an additional $15,000.00 on contract for planning services during the Community Development Director search.
19. Consider an ordinance allowing double flat markers at the City of Shawnee cemetery and establishing size and location of markers and declaring an emergency.
20. Presentation and consideration of skate park design.
21. Discuss and consider an ordinance increasing water and sewer rates.
22. New Business Any matter not known about or
which could not have been reasonably foreseen prior to the posting of the
agenda)
23. Administrative Reports
24. Consideration and possible action to enter into Executive Session to discuss the status of the City of Shawnee’s appeal of the Minimum Manning Arbitration Award including discussion of the Court’s order in City of Shawnee v. I.U.P.A. Local No. 3, Case No. C-2007-014544, District Court, Pottawatomie County, upon the advice of legal counsel that public disclosure would materially impair the ability of the public body to act on such matters in the public interest, all as authorized by 25 O.S. §307(B)(1) and (4)
25. Consideration and possible action on matters discussed in Executive Session regarding the appeal of the Minimum Manning Arbitration Award including possible action to authorize the City Manager to file a Petition in Error with the Oklahoma Supreme Court appealing the Order of the District Court.
26. Commissioners Comments
27. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 19, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the April 21, 2008 meetings. Pgs 1-2
b. Confirm action taken on City Commission Agenda Item No. 2(e) regarding Appropriation of Supplement Revenues Shawnee Airport Authority Fund 511.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Phyllis Loftis
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 19, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of April 21, 2008 meeting. Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 21 regarding discussion and consideration of water rate increase.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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