AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 16, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bid as set forth in Agenda Item No. 21
b. Minutes from the June 2, 2008 meeting.
c. Budget Amendment – Transfer of Appropriations between Departments
d. Transfer of Funds – Gifts and Contributions Fund 706
e. Transfer of Budget between Projects within Department – Capital Improvement Fund 301
f. Transfer of Appropriations between Departments General Fund 001
g. Transfer of Appropriations between Departmental Line Items General Fund 001
h. Acknowledge the following reports and minutes:
• Sister Cities Council minutes from March 11 and April 15, 2008
• Shawnee Beautification Committee minutes from April 7, 2008
• Shawnee Urban Renewal Authority minutes from May 6, 2008
• Shawnee Planning Commission minutes from May 7 and May 15, 2008
• Sales Tax Collections through June 2008
i. Approve renewal of the following agreements for FY 2008-2009:
1. Independent School District No. 93 for maintenance of tennis courts.
2. Pottawatomie County District Court to establish, develop and implement programs for juvenile misdemeanor offenders.
3. Gordon Cooper Technology Center District No. 5 to provide repaving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
4. Project H.E.A.R.T. for operation space and utility services.
5. South Central Industries to provide clean-up of city parks and park restrooms.
6. Agreement for Juvenile Services.
j. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Darryl Baker of the Parks Department.
k. Acknowledge Annual Budget from the Pioneer Library System for the FY 2008/2009.
l. Approve auctioneer agreement for City Surplus Auction to be held June 21, 2008.
m. Lakesite Lease Transfer
Lot 3A, Johnston Tract, 16804 Magnino Road
To: R. & S. Hughes
From: L. & H. Cowen
n. Mayor’s appointments:
Mr. Garry Souders to replace Ms. Patti Hillhouse on the Shawnee Library Board, term to expire 6/30/11
Ms. Nola Barger reappointed to the Traffic Commission, term to expire 01/01/11
Mr. Reubin Peltier reappointed to the Traffic Commission, term to expire 01/01/10
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Presentation:
Presentation of resolution of appreciation to Alan L. Gunter for 23 years of service to the City of Shawnee.
5. Discuss and consider retaining attorney James Milton for legal advice pertaining to water issues and transfer of appropriation to cover legal fees.
6. A public hearing and consider an ordinance for approval of Conditional Use Permit to allow for the sale of beer and alcohol for on premise consumption for property located at 4900 N. Harrison. (Applicant: Harshil Patel obo Shiv Prioperties LLC) Case #P18-08
7. A public hearing and consider an ordinance for approval of a Conditional Use Permit to allow for the sale of furniture and home furnishings for property located at 1801 W. MacArthur. (Applicant: Kermit Milburn) Case #P19-08
8. A public hearing and consider an ordinance rezoning property located at 4440 N. Kickapoo from R-1; Residential to C-3; Commercial, Automobile and Recreation. (Applicant: Dao Nguyen) Case #P20-08
9. A public hearing and consider an ordinance rezoning property located at the South West corner of Leo Street and MacArthur Street from R-1; Residential to R-3; Multi-Family District. (Applicant: Gary Carpenter) Case #21-08
10. A public hearing and consider an ordinance rezoning property located at 304 E. MacArthur from R-3; Multi-Family to C-3; Commercial, Automobile and Recreation. (Applicant: Eric and Loree Hopkins)
Case #P22-08
11. Consider approval of the preliminary plat for Wall Family LLC located at 1600 N. Harrison. (Applicant: Wall Co.) Case #S17-08
12. Consider approval of the final plat for Wall Family LLC located at 1600 N. Harrison. (Applicant: Wall Co.) Case #S18-08
13. Consider an ordinance rezoning property located at 207 East 45th from A-1; Agricultural to C-3; Automotive, Commercial and Recreational. (Applicant: Woody and Alethia Woodmoore) Case #P15-08
14. Consider an Ordinance establishing the authority of the Shawnee Police Department and Shawnee Fire Chief at the Shawnee Twin Lakes and amending fees and regulations for fishing at the Twin Lakes and declaring an emergency.
15. Consider an Ordinance amending the rules and regulations at the Shawnee Twin Lakes relating to operation of watercraft, recreational activities, watercraft licenses and fees, the duration allowed for camping and declaring an emergency.
16. Consider a resolution declaring certain items of personal property surplus and no longer needed for City purposes; describing said items; and authorizing the sale of said items by City auction.
17. Consider a resolution approving an exception to city policy to allow Alan L. Gunter to keep his handgun upon his retirement.
18. Discuss options for possible change of ownership at the Shawnee Twin Lake.
19. Consider Administration and Escrow agreement for Southeast Oklahoma Raw Water Study.
20. Consider Change Order No. 1 on Contract No. COS-PW-07-06 Rehab Asphalt Streets Paving Project.
21. Consider Bids:
a. Reconstruct a portion of the apron serving hangars 13 and 49, FAA AIP Project 3-40-0088-012-2008, COS Project PW-07-09. (Award)
22. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
23. Administrative Reports
24. Consider an Executive Session to discuss City Manager’s annual evaluation and consideration of City Manager’s employment status pursuant to 25 O. S. §307(B)(1).
25. Consider matters discussed in Executive Session regarding City Manager’s annual evaluation and consideration of City Manager’s employment status pursuant to 25 O. S. §307(B)(1).
26. Commissioners Comments
27. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 16, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the June 2, 2008 meetings. Pgs 1-2
b. Confirm action taken on City Commission Agenda Item No. 16 regarding a resolution declaring certain items of personal property surplus and no longer needed for City purposes; describing said items; and authorizing the sale of said items by City auction.
c. Confirm action taken on City Commission Agenda Item No. 21-a regarding awarding bid on reconstructing a portion of the apron serving hangars 13 and 49, FAA AIP Project 3-40-0088-012-2008, COS Project PW-07-09
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Phyllis Loftis
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 16, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of June 2, 2008 meeting. Pgs. 1-2
b. Confirm action taken on City Commission Agenda Item No.16 regarding a resolution declaring certain items of personal property surplus and no longer needed for City purposes; describing said items; and authorizing the sale of said items by City auction.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Phyllis Loftis
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