AGENDA
BOARD OF CITY COMMISSIONERS
JULY 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. DAVID HENRY CALVARY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the June 16, 2008 and June 24, 2008 meetings.
b. Acknowledge the following reports and minutes:
• Sister Cities Council minutes from May 13, 2008
• Shawnee Civic and Cultural Development Authority minutes from May 15 and May 22, 2008
• Traffic Commission minutes from May 27, 2008
• Shawnee Public Library Advisory Board minutes from October 9, 2007 and January 8, 2008
• Airport Advisory Board minutes from April 16, 2008 and May 21, 2008
• Planning Commission minutes from June 4, 2008
c. Acknowledge Shawnee Civic and Cultural Development Authority Audit report for FY ending December 31, 2007.
d. Approve renewal of the agreement with Shawnee Civic and Cultural Development Authority for FY July 1, 2008 through June 30, 2009.
e. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Alan Blankenship.
f. Acknowledge a $100.00 donation from Mr. and Mrs. Clarence and Jeanne Mullins to the Fire Department.
g. Authorize staff to advertise for bids on replacement of the outfall line at the Southside Wastewater Treatment Plant.
h. Approve renewal of the agreement with Shawnee Mall for Police Department sub-station space.
i. Approve out-of-state travel for the following Police Department personnel and locations:
(1 Mr. Chris Thomas and Corporal Dan Shumaker to attend a national conference relating to our Oklahoma Highway Safety Office Grant which will be held in Nashville, Tennessee. The conference will be held on August 21-23, 2008. All costs for this trip will be reimbursed to the SPD by the Oklahoma Highway Safety Office Grant.
(2 Officer Jason Crouch and Officer Alan Nichols to attend the “Ethics Train the Trainer Course” which will be held at The Center for American and International Law in Plano, Texas on September 15-19, 2008. Estimated cost: $2,000.00
(3 Sgt. Rod Taylor and Sgt. Mason Taylor to attend the “School of Police Supervision Course” which will be held at The Center for American and International Law in Plano, Texas on October 6-31, 2008. Estimated cost: $6,000.00.
(4 Detective/Corporal Julie Huskins to attend the “Professional Standards and Ethics Course” which will be held at The Center for American and International Law in Plano, Texas on October 1-26, 2008. Estimated cost: $1,300.00.
j. Approve contract amendment No. 4 with LBR, Inc., for cost of Construction Testing and Inspection for the following project: “Resconstruct a Portion of the Apron Serving Hangars 13 and 49, COS Project No. COS-PW-07-09, FAA AIP Project No. 3-40-0088-012-2008”.
k. Approve out-of-state travel for Robert Simon and Kelly Navrath to attend the TYMCO Street Sweeper Training School in Waco, TX from July 21-23, 2008.
l. Lakesite Lease Transfer
Deferred from June 16, 2008
Lot 3A, Johnston Tract, 16804 Magnino Road
To: R. & S. Hughes
From: L. & H. Cowen
m. Mayor’s appointment of Mr. Shelby Hampton to replace Mr. Clayton Lewis to the Traffic Commission, term to expire 01-01-11.
n. Approve Traffic Commission recommendations from the June 24, 2008 meeting.
A. Consideration of request from Commissioner Linda Peterson to mark pedestrian crossing at the intersection of Independence and Bryan.
RECOMMENDATION: Board recommends approval.
B. Consideration of request from Commissioner Linda Peterson to pay the monthly electrical charge for having a street light placed by OG&E on North Beard Street directly north or south of 2120 North Beard.
RECOMMENDATION; Board recommends approval.
C. Consideration of request from Citizen Potawatomi Nation, 1601 South Gordon Cooper Drive, Shawnee, OK 74801, to pay for the monthly electrical charges for all street lights on Gordon Cooper Drive south of the river bridge to Hardesty Road.
RECOMMENDATION; Board recommends to defer request until it receives further information from staff, Citizen Potawatomi Nation and/or OG&E.
D. Consideration of request from Citizen Potawatomi Nation, 1601 South Gordon Cooper Drive, Shawnee, OK 74801, to pay for the monthly electrical charges for all street lights on Hardesty Road from Gordon Cooper Drive to Highway 177.
RECOMMENDATION: Board recommends denial.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Presentation to Shawnee Police Department Officer of the Quarter, Sergeant Rod Taylor.
5. City Managers Presentation to Employee of the Month, Fred Couch, Utility Division Meter Reader.
6. A public hearing and consider an ordinance rezoning property located at 712 E. Highland from R-1; Residential to C-3; Automotive, Commercial and Recreational for use as a parking lot. (Applicant: John Weger obo Shawnee Auto Mall) Case #P01-08 Deferred from May 19, 2008
7. A public hearing and consider an ordinance for approval to rezone property located at 1801 W. MacArthur, from C-1; Neighborhood Commercial to C-1P; Neighborhood Commercial with a Conditional Use Permit to allow for the sale of furniture and home furnishings for property. (Applicant: Kermit Milburn) Case P19-08 Deferred from June 16, 2008
8. A public hearing and consider an ordinance for approval to rezone property located at 304 E. MacArthur from R-3; Multi-Family to C-3; Commercial and Recreation. (Applicant: Eric and Loree Hopkins) Case 22-08 Referred back from June 16, 2008
9. A public hearing and consider an ordinance for approval of a Conditional Use Permit to allow for the sale of beer and alcohol for on premise consumption in C-4; Central Business District for property located at 118 E. Main. (Applicant: Kevin Bentley) Case P23-08
10. A public hearing and consider an ordinance for approval of a Conditional Use Permit to allow for the sale of beer for off premise consumption in C-3; Automotive, Commercial and Recreation District for property located at 1527 N. Kickapoo and a Conditional Use Permit to allow for the sale of beer and alcohol for off premise consumption in C-3; Automotive, Commercial and Recreation District for property located at 1529 N. Kickapoo. (Applicant: James D. Brooks dba Red Ball Liquor Store and Party Shop) Case P24-08
11. Consider proposed changes to the Shawnee Subdivision Regulations Section 40.2.8 Sidewalks; and consider setting a filing fee and notice requirements.
12. Consider contract with the Oklahoma Municipal Assurance Group to share MILO system training with the Shawnee Police Department.
13. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid plan for Matthew Orvin.
14. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined Contribution plan for Sterling Hastings.
15. Consider authorizing staff to proceed with tree removal from landowners’ property as part of the Northridge Drainage Project.
16. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
AGENDA
SHAWNEE AIRPORT AUTHORITY
JULY 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the June 16, 2008 meetings. Pgs 1-3
b. Confirm action taken by City Commission on June 16, 2008 Agenda Item Number 25 regarding City Manager’s annual evaluation and consideration of City Manager’s employment status as it relates to the Shawnee Airport Authority Manager.
c. Confirm action taken by City Commission on Agenda Item No. 2-j regarding approval of contract amendment No. 4 with LBR, Inc., for cost of Construction Testing and Inspection for the following project: “Resconstruct a Portion of the Apron Serving Hangars 13 and 49, COS Project No. COS-PW-07-09, FAA AIP Project No. 3-40-0088-012-2008”.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JULY 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of June 16, 2008 meeting. Pgs. 1-2
b. Confirm action taken by City Commission on June 16, 2008 Agenda Item Number 25 regarding City Manager’s annual evaluation and consideration of City Manager’s employment status as it relates to Shawnee Municipal Authority Manager.
c. Confirm action taken on City Commission Agenda Item No. 2-a approving minutes from June 24, 2008 Joint Special Call Meeting of the Shawnee City Commission, Tecumseh Utility Authority, and the Pottawatomie County Development Authority regarding discussion on 1990 Shawnee/Tecumseh water contract.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Donna Mayo
Acting Authority Secretary
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