BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
AUGUST 28, 2008 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session at the Shawnee Community Center, 804 S. Park, Shawnee, Oklahoma, Thursday, August 28, 2008 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Pam Stephens Tom Schrzan
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
Billy Collier
Commissioner Ward 4 Commissioner Ward 4
Linda Peterson Carl Holt
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Marva O’Neal
Others in attendance were city staff, City Attorney Tracy McDaniel, Linda Agee Mayor candidate, Jerry Chastain Ward 2 candidate, Frank Sims Ward 2 candidate, James Harrod Ward 3 commissioner-elect, Wayne Trotter of the Shawnee Sun and Amanda Gire of the Shawnee News Star.
6:38 P.M. COMMISSIONER O’NEAL NOW PRESENT
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 20th day of August, 2008, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee Oklahoma at the Shawnee Community Center, 804 S. Park, Shawnee, Oklahoma at 6:30 p.m. on August 28, 2008, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to have discussion regarding qualifications and criteria for selection of candidates for city manager with input from city commission and mayor and commission candidates and an informal public forum for input from interested citizens.
Witness my hand this 20th day of August, 2008.
(SEAL)
ATTEST:
s/s Donna Mayo______________ s/s Phyllis Loftis____________________
DONNA MAYO PHYLLIS LOFTIS
ACTING CITY CLERK INTERIM CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 20th day of August, 2008 at 8:00 o’clock a.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Mills in person at 10:05 o’clock a.m. on August 20, 2008
I delivered a true and correct copy to Commissioner Linda Peterson in person at 10:00 o’clock a.m. on August 20, 2008
I delivered a true and correct copy to Commissioner/Vice Mayor Pam Stephens in person at 8:41 o’clock a.m. on August 21, 2008
I delivered a true and correct copy to Commissioner Billy Collier in person at 8:58 o’clock a.m. on August 21, 2008
I delivered a true and correct copy to Commissioner Tom Schrzan in person by Mary Jane Schrzan at 9:09 o’clock a.m. on August 21, 2008
I delivered a true and correct copy to Commissioner Carl Holt in person at 9:20 o’clock a.m. on August 21, 2008
I delivered a true and correct copy to Commissioner Marva Jean O’Neal in person at 1:20 o’clock p.m. on August 26, 2008
Mayor/Commissioner(s) ___________________________________________________
could not be found in the City of Shawnee, Oklahoma on _________________________
s/s Mike Roberts
Deputy Court Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 28TH DAY OF AUGUST, 2008 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMUNITY CENTER, 804 S. PARK, SHAWNEE, OKLAHOMA TO HAVE DISCUSSION REGARDING QUALIFICATIONS AND CRITERIA FOR SELECTION OF CANDIDATES FOR CITY MANAGER WITH INPUT FROM CITY COMMISSION AND MAYOR AND COMMISSION CANDIDATES AND AN INFORMAL PUBLIC FORUM FOR INPUT FROM INTERESTED CITIZENS.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee Community Center, 804 S. Park, Shawnee, Oklahoma at 6:30 p.m. on August 28, 2008 to have discussion regarding qualifications and criteria for selection of candidates for city manager with input from city commission and mayor and commission candidates and an informal public forum for input from interested citizens.
Witness my hand this 20th day of August, 2008
s/s Phyllis Loftis
PHYLLIS LOFTIS
INTERIM CITY MANAGER
(SEAL)
ATTEST:
s/s Donna Mayo
DONNA MAYO, ACTING CITY CLERK
AGENDA ITEM NO. 1: Discussion regarding qualifications and criteria for selection of candidates for city manager with input from city commission and mayor and commission candidates and an informal public forum for input from interested citizens.
The following citizens offered suggestions and comments regarding the qualifications and criteria for selection of candidates for city manager.
Bill Lyon, Cody Deem, Link Cowen, Sandra Wilke, Arnold Davis, Judy Ewing, Jeannetta Townes, Phil Tomlinson, Gloria Wallace, James Harrod, Frank Sims, Linda Agee, and Jerry Chastain.
The following are areas addressed as suggestions for consideration.
1. CEO of town
2. Larger vision
3. Micro and Macro management style
4. Very strong, progressive ideas
5. Non-traditional solutions
6. Desire to improve the earth
7. Character
8. 10 years experience in comparable city
9. Strong academic background
10. Strong management background
11. Strong financial background
12. Communication skills
13. Civic involvement
14. Coordinate with other groups and activities
15. Good work ethic
16. Ambassador for our city
17. Breakdown racial barriers
18. Interested in school systems
19. Know Shawnee’s personality
20. High morals
21. Good reputation and character
22. Listens to citizens
23. Fair to all
24. Push for diversity
25. Professional standards
26. Proactive with commission
27. Political (people) skills
28. Look at needs of all people
29. Be visible in community
30. Experience as city manager
31. Community development projects
32. Work with county, state and federal government
33. Satisfactory relationship with bargaining units
34. Inspire and motivate
35. Good rapport with mayor and commissioners
36. Be prepared
37. Assist with policy implementation
38. Experience in tribal relations
39. Experience in water resource management
40. Personality
41. Consistency
42. Accountability
AGENDA ITEM NO. 2: Adjournment
There being no further business to come before the meeting, a motion was made by Commissioner Holt, seconded by Commissioner Collier, that the meeting be adjourned. Motion carried 7-0. (7:45 p.m.)
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