AGENDA
BOARD OF CITY COMMISSIONERS
OCTOBER 6, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION TIM SEAN YOUMANS FIRST BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the September 9 and September 15, 2008 meetings.
b. Supplemental Budget Amendment and Appropriation of Funds – OMAG insurance reimbursement police department vehicles damage
c. Budget Amendment 2008 CDBG Entitlement Grant Fund
d. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from August 26, 2008
• Traffic Commission minutes from July 22, 2008
• Airport Advisory Board minutes from July 16, 2008 and August 20, 2008
e. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for William H. Mathis.
f. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Brett Johnson.
g. Approve agreement with the Housing Authority of the City of Shawnee for provision of supplemental police services.
h. Acknowledge donations to the Shawnee Fire Department of $2,000.00 from the Jr. Service League to assist in the purchase of a RAD-57 Carbon Monoxide Pulse-Oximeter and $1,000.00 donation from the Wal-Mart Foundation toward the purchase of an Automated External Defibrillator.
i. Authorize staff to purchase three (3) Ford Crown Victoria at the state purchasing price of $29,987.00 each for a total cost of $89,961.00 including complete police package.
j. Approve contract amendment No. 5 with LBR, Inc., to provide the Federal Administrative and DBE requirements for the 2009 FAA and OAC Design Only Grant and to complete the 5 Year Capital Improvement Program Update for the fiscal years 2009-2013.
k. Mayor’s appointment of James Blue to the Housing Authority replacing Bryndon Manzer; term to expire 2/4/11.
l. Mayor’s establishment of a Municipal Pool Oversight Committee and naming four of the seven member committee, as follows: Terry West, Kevin Kalies, Bill Ford, and Allan Gossett.
m. Lake Site Lease Renewals and Transfer:
Renewals:
• Lot D North School Tract, 15496 Patterson Road
M. Wilson
• Lot 22 Johnston Tract, 16500 Stevens Road
R. and S. Patnaude
• Lot 15 Magnino Tract, 16700 Clearpond Lane
R. and D. Parsons
Transfer:
• Lot A South School Tract, 31702 A South School
From: T. Smiley and K. Wilkenson
To: H. Davis
n. Approve ODOT Right-of-Way, Public Utility and Encroachment Agreement on the Kickapoo Street Paving Project from the Kickapoo Spur to MacArthur Street designated as Project No. SEC117-163A(227)SG, Job No. 22908.
o. Approve acceptance of the Westech Paving Project (Contract No. COS-PW-06-07) and placing maintenance bond into effect.
p. Approve Traffic Commission recommendations from September 23, 2008 meeting.
A. Consideration of request from Rob Branson, 410 South Market, Shawnee, OK 74801, to consider restriping southbound Kickapoo lanes at the Kickapoo Spur intersection to make it a right turn only lane onto Kickapoo Spur.
RECOMMENDATION: Board recommends denial
B. Consideration of request from Wm. D. Austin, 1336 East Edwards, Shawnee, OK 74801, to:
1. Install two stop signs at the intersection of Philadelphia and 10th Street to make it a 4-way stop;
2. Mark pedestrian crossings at the intersection of Philadelphia and 10th Street; and
3. Mark pedestrian crossings north of the First Baptist Church of Shawnee office where there is an overhang.
RECOMMENDATION: Board recommends approval.
C. Consideration of request from Staff to evaluate the intersection and retaining wall at Kickapoo and Kuhlbyrd Lane.
RECOMMENDATION: No recommendation was made at this time.
3. Consideration and possible action to enter into an Executive Session to discuss pending litigation entitled Blaco Construction, LLC vs. City of Shawnee, et al, Case Number CJ-08-165 District Court, Pottawatomie County, Oklahoma, pursuant to 25 O.S. §307 (B)(4) on recommendation of
counsel.
4. Consideration and possible action to enter into Executive Session to discuss status of negotiations with the IUPA, Local No. 3, for a Collective Bargaining Agreement for Fiscal Year 2008-2009, including discussion of a tentative agreement reached by the negotiating teams for the City and the Local for a Collective Bargaining Agreement for Fiscal Years 2008-2009 and 2009-2010 as authorized by 25 O.S. §§307(B)(2)
5. Consideration and possible action to enter into Executive Session to discuss status of negotiations with the IAFF, Local No. 1628, for a Collective Bargaining Agreement for FY 2008-2009, including discussion of the City’s position and Last Best Offer for the October 14, 2008, Interest Arbitration and to discuss a tentative agreement reached by the negotiating teams for the City and the Local for a Collective Bargaining Agreement for FY 2008-2009 as authorized by 25 O.S. §307(B)(2).
6. Consider matters discussed in Executive Session regarding pending litigation entitled Blaco Construction, LLC vs. City of Shawnee, et al Case Number CJ-08-165 District Court, Pottawatomie County, Oklahoma, pursuant to 25 O.S. §307 (B)(4) on recommendation of counsel.
7. Consideration and possible action on matters discussed in Executive Session regarding the status of a Collective Bargaining Agreement for FY 2008-2009 between the City of Shawnee and the IUPA, Local No. 3, including possible action to adopt a Collective Bargaining Agreement between the City of Shawnee and the IUPA, Local No. 3, for Fiscal Years 2008-2009 and 2009-2010.
8. Consideration and possible action on matters discussed in Executive Session regarding the status of a Collective Bargaining Agreement for FY 2008-2009 between the City of Shawnee and the IAFF, Local No. 1628, including possible action to adopt a Collective Bargaining Agreement between the City of Shawnee and the IAFF, Local No. 3, for Fiscal Year 2008-2009.
9. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
10. Mayor’s Proclamations:
“Whitecotton Fire Fighters Day”
September 29, 2008
“Fire Prevention Week”
October 5-11, 2008
“Shawnee Main Street Week”
October 13-18, 2008
“National Business Women’s Week”
October 20-24, 2008
“Red Ribbon Week”
October 23-31, 2008
“Domestic Violence Month”
October 2008
11. Presentation by Interim City Manager to Employee of the Month, Lisa Lasyone, Engineering Department.
12. Public hearing and consider approval to rezone property at 1318 E. Independence from A-1; Agricultural to C-2; Suburban Office.
(Applicant: Douglas Combs) Case #P32-08
13. Public hearing and consider approval of a Conditional Use Permit to allow for a stadium, arena or similar facility in C-4; Central Business District, for property located at 110 W. Main. (Applicant: Traci and Damion Westbrook) Case #P33-08
14. Consider approval of a final plat for Woodmore Addition located at Westech and Highway 18. (Applicant: Robert Woodmore) Case #S22-08
15. Public hearing and consider approval of the Shawnee Trails Master Plan amending the Comprehensive Plan. (Deferred from September 15, 2008)
16. Presentation by Russ Oliver of the Shawnee Youth Athletic Association.
17. Discuss and consider allowing the Shawnee Youth Athletic Association to prepare ball fields at Lions’ Club Park for future use until a management agreement can be put in place.
18. Presentation on Shawnee Regional Sports Complex.
19. Discuss and consider temporary waiving of prohibitions to bow hunting around Shawnee Lake No. 2 as set out in Section 16-152(b), Sub-division I, Division 5, Article II of the Code of the City of Shawnee for the duration of the 2008 bow hunting season only.
20. Committee report on city manager application review.
21. Presentation by Gary Holland of The Mercer Group, Inc. on executive search firm for finding city manager.
22. Discuss and consider retaining the services of The Mercer Group, Inc.
23. Discuss and consider retaining the services of Chell Consulting.
24. Presentation of the proposed Shawnee Regional Airport terminal building design.
25. Update on negotiations concerning the Wes Watkins agreement between the Pottawatomie County Development Authority, the City of Tecumseh and the City of Shawnee.
26. Discuss and consider a resolution declaring items of personal property in possession of the Shawnee Police Department to be unclaimed personal property and authorizing the sale of said items at public auction.
27. Consider a resolution supporting enhancement of the I-40 and State Highway 18 median project.
28. Discuss and consider a resolution of support for the rail transit system.
29. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
AGENDA
SHAWNEE AIRPORT AUTHORITY
OCTOBER 6, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the September 15, 2008 meetings. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item No. 2-d to approve Airport Advisory Board minutes from July 16, 2008 and August 20, 2008.
c. Confirm action taken by City Commission on Agenda Item No. 2-j regarding contract amendment No. 5 with LBR, Inc., to provide the Federal Administrative and DBE requirements for the 2009 FAA and OAC Design Only Grant and to complete the 5 Year Capital Improvement Program Update for the fiscal years 2009-2013.
d. Confirm action taken by City Commission on Agenda Item No. 24 regarding presentation of the proposed Shawnee Regional Airport terminal building design.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
OCTOBER 6, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda.
a. Minutes of September 15, 2008 meeting Pgs. 1-2
b. Confirm action taken by City Commission on Agenda Item No. 25 regarding an update on negotiations concerning the Wes Watkins agreement between the Pottawatomie County Development Authority, the City of Tecumseh and the City of Shawnee.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Donna Mayo
Acting Authority Secretary
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