AGENDA
BOARD OF CITY COMMISSIONERS
NOVEMBER 3, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. LEROY KERBO
OAK PARK CHURCH OF GOD
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the October 20, 2008 meeting.
b. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from September 18, 2008
c. Authorize staff to advertise for bids on carpet for the Shawnee Public Library
d. Authorize staff to advertise for bids on remodeling project at the Shawnee Public Library
e. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Chazey Phillips.
f. Approve nomination order for the purchase of natural gas for the period of July 1, 2008 through June 30, 2009
g. Approve renewal of phone service contract with AT&T for land telephone lines.
h. Acceptance of the Vision Addition public improvements, i.e. water, sanitary sewer and public street, and placing maintenance bonds into effect.
i. Approve a change order, not to exceed $50,000.00, on the contract with Nutri-Ject for sludge removal, adding removing sludge from digester at the Southside Wastewater Treatment Plant.
j. Transfer of Budget between Projects Shawnee Municipal Authority Fund 501
k. Lake Site Lease Transfer:
• Lot 19 Belcher Tract, 33402 Post Office Neck
From: W. and C. Romberg
To: L. Yeatts
l. Mayor’s reappointment of Dick Romine to Shawnee Airport Advisory Committee, 2nd term to expire 7/1/11
m. Mayor’s formation of Jinchang Sister City Committee as follows:
Dave Wagie St. Gregory’s University
Trent Argo Oklahoma Baptist University
Marty Lewis Gordon Cooper Technology Center
Chuck Mills City of Shawnee
Jim Collard Citizens Potawatomi Nation
Carl Holt City of Shawnee
Phyllis Loftis City of Shawnee
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamation:
“Veterans Day”
November 11, 2008
“50th Anniversary of the Pioneer Library System”
5. Consideration and possible action to enter into an Executive Session to discuss pending litigation entitled Blaco Construction, LLC vs. City of Shawnee, et al, Case Number CJ-08-165 District Court, Pottawatomie County, Oklahoma, pursuant to 25 O.S. §307 (B)(4) on recommendation of
counsel.
6. Consider matters discussed in Executive Session regarding pending litigation entitled Blaco Construction, LLC vs. City of Shawnee, et al Case Number CJ-08-165 District Court, Pottawatomie County, Oklahoma, pursuant to 25 O.S. §307 (B)(4) on recommendation of counsel.
7. Final presentation from Water Technologies on Phase I of Municipal Pool evaluation.
8. Discuss and consider contract for repair of the main drains and basement at the Shawnee Municipal pool.
9. Discuss and consider possible financial assistance from the City of Shawnee for the Veteran’s Memorial to be placed in Woodland/Veterans’ Memorial Park.
10. Consider ordinance amending time period for the police department to hold unclaimed personal property before disposing of it from six months to 90 days.
11. Discuss and consider a resolution declaring items of personal property in possession of the Shawnee Police Department to be unclaimed personal property and authorizing the donation of said items to non profit organizations.
12. Committee report on city manager application review with commission discussion and possible action relating to said report.
13. Discuss and consider an amendment to the 1990 water contract involving the City of Shawnee, City of Tecumseh, and Pottawatomie County Development Authority.
14. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Consider an Executive Session to discuss pending litigation entitled City of Shawnee vs. HUB, et al, Case Number CJ-06-236, pursuant to 25 O.S. §307 (B)(4).
17. Consider matters discussed in Executive Session regarding pending litigation entitled City of Shawnee vs. HUB, et al, Case Number CJ-06-236, pursuant to 25 O.S. §307 (B)(4).
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
NOVEMBER 3, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda.
a. Minutes of October 20, 2008 meeting Pgs. 1-2
b. Confirm action taken by City Commission on Agenda Item No. 2-h approving a change order, not to exceed $50,000.00, on the contract with Nutri-Ject for sludge removal, adding removing sludge from digester at the Southside Wastewater Treatment Plant.
c. Confirm action taken by City Commission on Agenda Item No. 2-i transferring of Budget between Projects Shawnee Municipal Authority Fund 501
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Donna Mayo
Acting Authority Secretary
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