AGENDA
BOARD OF CITY COMMISSIONERS
MAY 4, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. BOB SEARL UNIVERSITY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 11.
b. Minutes from the April 20, 2009 meeting Pgs. 1-8
c. Transfer of Appropriations between departments Capital Improvement Fund 301 Pgs. 9-10
To transfer budget for overbudget projects
d. Budget Amendment General Fund Pgs. 11-12
To increase budget for funds received from Pottawatomie County for a detective to attend EDAS Forensic Bootcamp
e. Supplemental Budget Amendment General Fund 001 Pgs. 13-14
To increase budget with supplemental revenue to be received from FEMA/Oklahoma Dept of Emergency Management. Grant to promote EMPG program.
f. Budget Amendment Shawnee Airport Authority Fund 511 Pgs. 15-16
To appropriate funds received from Oklahoma Aeronautics Commission to prepare prelimary engineering and discovery report for runway
g. Budget Amendment General Fund Pgs. 17-18
To increase budget with supplemental revenue to be received from Office of Juvenile Affairs
h. Budget Amendment General Fund Pgs. 19-20
To increase budget with supplemental revenue to be received from Oklahoma Highway Safety Office
i. Budget Amendment Capital Improvement Fund (301) and Street Improvement Fund (302) Pgs. 21-22
To appropriate Ending Fund Balance at June 30, 2008 for 08 purchase orders still in use at May 6, 2009
j. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from March 19 and March 23, 2009 Pgs. 23-38
• Traffic Commission minutes from March 24, 2009 Pgs. 39-41
• Airport Advisory Board minutes from March 25, 2009 Pgs. 42-43
k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Eric Bright.
l. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Joshua Bryan.
m. Acknowledge DEQ Permit No. SL000073090304 for construction of 1,115 linear feet of eight inch PVC sanitary sewer line in Jackson’s First Addition. Pgs. 44-47
n. Acknowledge DEQ Permit No. WL000063090303 for construction of 790 linear feet of six inch PVC water line in Jackson’s First Addition. Pgs. 48-51
o. Acknowledge updated law changes requiring a change to City Commission Policy Number 8-b regarding Family Medical Leave Act and changing City Commission Policy Number to Policy Number 11. Pgs. 52-62
p. Approve recommendation from Centennial Committee to transfer unused Centennial funds to Beautification Committee. Pg. 63
q. Traffic Commission Recommendations from March 24, 2009:
Pg. 64
A. Consideration to remove school zone signage around Wilson Early Childhood Center, 1830 North Beard, Shawnee, OK.
RECOMMENDATION: Board recommends denial.
B. Consideration of request from Sue Korb, Wood Group Pressure Control, 14311 Highway 177, Shawnee, OK, to install stop signs in the east/west directions on American Way at the driveway to Wood Group Pressure Control.
RECOMMENDATION: Board recommends to defer request.
C. Consideration to request City Commission to budget funding to improve site distance at Kuhlbyrd Land and North Kickapoo, Shawnee, OK, by stair-stepping the existing retaining wall.
RECOMMENDATION: Board recommends approval.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamation:
“Municipal Clerks Week”
May 3 – 9, 2009
“Click It or Ticket May Mobilization Campaign ”
May 18-31, 2009
5. City Manager’s presentation of Employee of the Month to Darlene Lackey, Administrative Assistant Water Utility Department.
6. Consider a resolution of appreciation to Raymond “Skip” Vague for over 23 years of service to the City of Shawnee and presentation of Resolution of Appreciation. Pg. 65
7. Consider a resolution approving an exception to the city policy allowing police Lieutenant Raymond “Skip” Vague to keep his handgun upon his retirement. Pgs. 66-67
8. Presentation by Bryan Mitchell, of CDM Engineering, representing Central Oklahoma Water Resource Authority (COWRA) regarding Sardis Lake Project.
9. Receive final input from Commissioners regarding capital budget for FY2009-10. Pgs. 68-80
10. Consider approval of agreement with USGS for operation and maintenance of gaging station on Shawnee Lake No. 1. Pgs. 81-84
11. Discuss and consider appointment of Interim City Treasurer.
12. Consider Bids:
a. Metal Storage Building for Streets Division (Award) Pg. 85
b. Annex New Roof Installation (Open) Pgs. 86-87
13. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
14. Administrative Reports
15. Consider an Executive Session to discuss City Manager’s ninety day evaluation pursuant to 25 O. S. §307 (B) (1).
16. Consider matters discussed in Executive Session regarding City Manager’s ninety day evaluation pursuant to 25 O. S. §307 (B) (1).
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 4, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the April 20, 2009 meeting. Pgs 1-2
b. Confirm action taken by the City Commission on Agenda Item No. 2- f regarding a Budget Amendment for Shawnee Airport Authority Fund 511
To appropriate funds received from Oklahoma Aeronautics Commission to prepare prelimary engineering and discovery report for runway
c. Confirm action taken by the City Commission on Agenda Item No. 2- j regarding acknowledgement of Airport Advisory Board minutes from March 25, 2009
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 4, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of April 20, 2009 meeting. Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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