BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
MAY 11 AND MAY 12, 2009 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Shawnee City Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 11 and May 12, 2009 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Mayor
Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
James Harrod Billy J. Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
ABSENT: None
Others in attendance were city staff, City Manager Brian McDougal, City Attorney John Canavan, Interim Treasurer/Finance Director Stephen Nolen, City Clerk Phyllis Loftis, City of Shawnee staff, Shawnee News-Star, and Wayne Trotter, Shawnee Sun.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 4th day of May, 2009, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on May 11 and May 12, 2009, and you are hereby notified to be present at said meetings.
The purpose of said meeting on May 11, 2009, will be for Commission Appointment of a Vice Mayor (per Article III, Section 7 of the City Charter) and to have a Workshop concerning FY09-10 Budget for the City of Shawnee. The purpose of said meeting on May 12, 2009, will be to have a Workshop concerning FY09-10 Budget for the City of Shawnee.
Witness my hand this 4th day of May 2009.
(SEAL)
ATTEST:
s/s Phyllis Loftis________________ s/s Brian McDougal___________________
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 4th day of May, 2009 at 6 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Peterson in person at 6:15 o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner Pamela Stephens in person at 6:05 o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner Billy J. Collier in person at 6:10 o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner Carl Holt in person at 6:10 o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner John Winterringer in person at 6:12 o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner James Harrod in person at 6:23o’clock p.m. on May 4, 2009
I delivered a true and correct copy to Commissioner Frank Sims in person at 6:25 o’clock p.m on May 4, 2009
Mayor/Commissioner(s) ___________________________________________________
could not be found in the City of Shawnee, Oklahoma on _________________________
s/s Phyllis Loftis
City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 11TH DAY OF MAY AND THE 12TH DAY OF MAY, 2009 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING ON MAY 11, 2009, WILL BE FOR COMMISSION APPOINTMENT OF A VICE MAYOR (PER ARTICLE III, SECTION 7 OF THE CITY CHARTER) AND TO HAVE A WORKSHOP CONCERNING FY09-10 BUDGET FOR THE CITY OF SHAWNEE. THE PURPOSE OF SAID MEETING ON MAY 12, 2009, WILL BE TO HAVE A WORKSHOP CONCERNING FY09-10 BUDGET FOR THE CITY OF SHAWNEE.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on May 11 and May 12, 2009. The purpose of said meeting on May 11, 2009, will be for Commission Appointment of a Vice Mayor (per Article III, Section 7 of the City Charter) and to have a Workshop concerning FY09-10 Budget for the City of Shawnee. The purpose of said meeting on May 12, 2009, will be to have a Workshop concerning FY09-10 Budget for the City of Shawnee.
Witness my hand this 4th day of May, 2009
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK
AGENDA ITEM NO. 1: Commission Appointment of a Vice Mayor (per Article III, Section 6 of the City Charter).
A motion was made by Commissioner Harrod, seconded by Commissioner Holt, to approve re-appointment of Commissioner Stephens as Vice Mayor for a full term. Motion carried 7-0.
AYE: Harrod, Holt, Stephens, Sims, Peterson, Collier, Winterringer
NAY: None
AGENDA ITEM NO. 2: Workshop concerning FY09-10 Budget for the City of Shawnee.
City Manager Brian McDougal began the budget workshop with an explanation of the breakdown of revenue for the General Fund and Authorities.
He further noted that the budget currently does not have cost of living increases included for non-union employees. However, a performance based merit increase of up to 2.5% has been added.
Mr. McDougal also addressed plans to earmark 2% for Fund Balance in the 09-10 budget, and proposed that the City build toward the targeted Fund Balance amount of 10%. He further spoke of the Worker Compensation Fund requiring a balance of $800,000. He further noted that $215,247 is the actual amount needed for retirements in the 09-10 fiscal year.
The Commission then reviewed each department’s Maintenance and Operations budget and City department heads explained their budget requests and answered any questions posed by Commissioners.
At the conclusion of the budget presentation it was the consensus of the City Commission that the Special Meeting set for Tuesday, March 12, 2009 would not be necessary and was cancelled.
AGENDA ITEM NO. 3: Adjournment
There being no further business to come before the meeting, a motion was made by Commissioner Harrod, seconded by Commissioner Sims, that the meeting be adjourned. Motion carried 7-0. (8:04 p.m.)
AYE: Harrod, Sims, Peterson, Collier, Winterringer, Holt, Stephens
NAY: None
________________________
LINDA PETERSON
MAYOR
(SEAL)
ATTEST:
______________________________
PHYLLIS LOFTIS, CITY CLERK
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