AGENDA
BOARD OF CITY COMMISSIONERS
SEPTEMBER 21, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. DAN WILLIAMS FIRST BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the September 8, 2009 meetings Pgs. 1-14
b. Budget transfer between projects within the SMA Fund 501. Pgs. 15-16
c. Acknowledge the following reports and minutes:
• Airport Advisory Board minutes from July 15, 2009 Pg, 17
• Shawnee Beautification Committee minutes from August 3, 2009 Pgs. 18-19
• Sister Cities Council meeting minutes from July 14, 2009 and August 11, 2009 Pgs. 20-31
d. Acknowledge resignation of Don Monroe from the Housing Authority of the City of Shawnee. Pg. 32
e. Acknowledge DEQ Permit No. WL000063090593 for construction of water line for the Timbers III. Pgs. 33-35
f. Acknowledge DEQ Permit No. SL000063090594 for construction of sanitary sewer line for the Timbers III. Pgs. 36-38
g. Authorize staff to apply for sub-grant of Emergency Management Performance Grant funds from the Oklahoma Department of Emergency Management. Pgs. 39-40
h. Acknowledge Mayor’s appointment of Ben Salter to the Planning Commission to replace John Holt, term to expire 6/1/12 and re-appointment of Chris Silvia to the Planning Commission, term to expire 6/1/12.
i. Lake Site Lease Transfer and Renewals: Pgs. 41-58
Transfer:
Lot 6 Roewe Tract, 15507 Perry Rd
From: V. Nowlin
To: C. Collie and W. Collie
Renewals:
Lot 8 North School Tract, 31507 Ingram Road
S. Clark
Lot 8 Green Tract, 32001 Hornbeck Road
P. Hill
Lot 7 North School Tract, 31509 Ingram Road
K. McBroom and G. McBroom
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations:
“Employee Appreciation Week”
September 21-25
“Family Promise of Shawnee Week”
September 21-27
5. Presentation of plaques by City Manager for those employees (past and present) with over 20 years service.
6. Consider recommendation from the Beautification Committee. Pg. 59
RECOMMENDATION: The committee discussed and recommends to the commissioners for approval the transfer of funds from the Centennial Committee in the amount of $10,000.00 dollars to the Shawnee Community Foundation for the Veterans’ Memorial Park. This is to start the 1st stage of dirt removal and level land for the beginning construction of the memorial.
7. Consider a resolution declaring items of personal property in possession of the Shawnee Police Department to be lost or abandoned and authorizing the sale of said items by public auction. Pgs. 60-66
8. Discussion on specific items of concern regarding lease agreement between the Commission of the Land Office and the City of Shawnee and possible action. Pgs. 67-85
9. Discussion of city contract for solid waste collection and disposal services and possible action.
10. Acknowledge Sales Tax Report through September 2009. Pg. 86
11. Consider directing the city attorney to acquire the necessary easements for the Kickapoo Street widening project as needed from parcels number 17, 20, 38, 42, 43, 45, 51, 54, 55, 70, and 71. Pg. 87
12. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid plan for Nathan Leitz.
13. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
14. Administrative Reports
15. Commissioners Comments
16. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
==================================================================
AGENDA
SHAWNEE AIRPORT AUTHORITY
SEPTEMBER 21, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the September 8, 2009 meeting. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item Number 2-c regarding acknowledgement of Airport Advisory Committee minutes from July 15, 2009
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
====================================================================
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
SEPTEMBER 21, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the September 8, 2009 meeting. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item Number 2-b regarding budget transfer between projects within the SMA Fund 501
c. Confirm action taken by City Commission on Agenda Item Number 9 regarding discussion of city contract for solid waste collection and disposal services and possible action.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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