BOARD OF CITY COMMISSIONERS PROCEEDINGS
FEBRUARY 16, 2010 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, February 16, 2010 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Stephens presided and called the meeting to order. Upon roll call, the following members were in attendance.
ABSENT
Mayor
Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
ABSENT Billy Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Peterson, Harrod
INVOCATION REV. DAVE LEWIS
UNITED PRESBYTERIAN CHURCH
FLAG SALUTE
AGENDA ITEM NO. 1: Consider approval of Agenda:
A motion was made by Commissioner Sims, seconded by Commissioner Collier, to approve the Agenda. Motion carried 5-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Minutes from the February 1, 2010 and February 9, 2010 meetings.
b. Acknowledge the following minutes and reports:
• Planning Commission minutes from January 6, 2010
• Sister Cities Council minutes from January 12, 2010
• Project Payment Report January 1-31, 2010
• License Payment Report January 1-31, 2010
c. Acknowledge letter of approval for the Central Oklahoma Community Action Agency application regarding grant to provide funding for transitional housing.
d. Consider Cindy Bruno for the Sustainable Shawnee position on the Shawnee Lake Advisory Committee.
A motion was made by Commissioner Sims, seconded by Commissioner Holt, to approve Consent Agenda Item 2 (a-d) as presented. Motion carried 5-0.
AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 4: City Manager’s presentation for Employee of the Month to Kevin J. Moody Wastewater Collection Department.
City Manager Brian McDougal presented a plague and certificate to Kevin J. Moody, Wastewater Collection Department, as the February employee of the month in recognition of his excellent service and dedication to the City of Shawnee.
Mr. Moody was present to accept.
AGENDA ITEM NO. 5: Consideration of Professional Services Agreement with JACOBS Engineering Group, Inc. to prepare a Regional Park Master Plan.
A motion was made by Commissioner Sims, seconded by Commissioner Winterringer, to approve Professional Services Agreement with JACOBS Engineering Group, Inc. to prepare a Regional Park Master Plan. Motion carried 5-0.
AGENDA ITEM NO. 6: Consider offer being made to obtain highway, utility, and temporary construction easement(s) for the Kickapoo Street Paving Project and to authorize execution and recording of easements.
City Engineer John Krywicki reported that the amount of $49,900 has been offered to the Shawnee Airport Authority for airport property right-of-way easements located along Kickapoo Street. This property is needed for road, utility and temporary construction easements in conjunction with the Kickapoo Street Paving Project. A motion was made by Commissioner Sims, seconded by Commissioner Holt, to approve the offer of $49,900 to obtain the needed easements. Motion carried 5-0.
AGENDA ITEM NO. 7: Acknowledge Sales Tax Report through January 2010.
Interim Finance Director Stephen Nolen gave a brief summary of the Sales Tax Report from the Oklahoma Tax Commission. Mr. Nolen reported that last month’s report contained a $63,000 reporting error, making revenues down approximately $147,000 rather than the $210,873 previously reported. Mr. Nolen said city revenues, fiscal year to date, are still down almost $600,000.
City Manager Brian McDougal reported that non-union city employees will be taking a 3% across the board pay decrease. The previously announced holiday furlough days will now be paid holidays. Mr. McDougal stated he had been advised by our labor attorney that pay decrease is the best method because exempt (salaried) employees cannot legally be furloughed. Also, this method would allow the 3% decrease to be carried over into the next budget year, if needed.
Vice Mayor Pam Stephens asked Mr. McDougal if he had a time frame in mind regarding how long the 3% pay decrease would be needed. He responded that he did not see any immediate revenue improvement in the near future and did expect to carry this pay decrease into the FY 2010-11 budget.
Commissioner Sims stated that the non-union employees should not have to carry the entire burden of this pay decrease. Mr. McDougal stated that both union presidents have been made aware of the situation and are working with the City to develop concessions on behalf of the unions which would help the City during this budget downturn.
AGENDA ITEM NO. 8: Consider Bids:
a. Shawnee Regional Airport Terminal Building Contract No. COS-PW-09-01, EDA Award No. 08-01-04405, OAC Project No. SNL-10-S (Award)
Assistant Airport Manager Rex Hennen addressed the Commission and explained that it was staff’s recommendation to award the bid for Shawnee Regional Airport Terminal Building to B & B Builders, LLC, including the base bid, Alternate 2 and Alternate 4, in the amount of $965,645.00. Although this amount exceeds the engineer’s estimate, and available funding, Mr. Hennen reported that, if needed, he would be able to completely fund the project using street funding, budgeted OAC matching grant funds and money received from the Kickapoo right-of-way purchase.
The next step in the process will be to submit the bid award to the Economic Development Administration for approval, which will take approximately 4 to 6 weeks.
A motion was made by Commissioner Holt, seconded by Commissioner Collier to approve the bid award as staff recommended. Motion carried 5-0.
AGENDA ITEM NO. 9: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 10: Administrative Reports
Emergency Management Director Don Lynch reported that the City of Shawnee had been awarded the “Safe Communities” designation from the World Health Organization. He announced that April 17th would be the presentation date with event being planned to commemorate the occasion.
He further reported that the Christmas Eve snow storm cost the City of Shawnee $90,261.05, which when added to the total county total would exceed the requirements for a presidential disaster declaration.
In regard to the ice storm in January, the City of Shawnee costs were $56,826.18, while the rest of Pottawatomie faired much worse with costs of $1.6 million dollars. This also well exceeds the requirements for a presidential disaster declaration.
AGENDA ITEM NO. 11: Consider an Executive Session to discuss and possibly enter into a Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2).
A motion was made by Commissioner Collier, seconded by Commissioner Winterringer, to enter into Executive Session to discuss and possibly enter into a Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2). Motion carried 5-0.
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:07 P.M. WITH ALL COMMISSIONERS PRESENT
CITY COMMISSION RECONVENED AT 7:37 P.M. WITH ALL COMMISSIONERS PRESENT
AGENDA ITEM NO. 12: Consider matters discussed in Executive Session regarding entering into a Collective Bargaining Agreement with the IUPA, Local No. 3 for FY 2010-2011 as authorized by O.S. §307(B)(2).
No action was taken at this time.
AGENDA ITEM NO. 13: Commissioners Comments
There were no Commissioners Comments
AGENDA ITEM NO. 14: Adjournment
There being no further business to be considered, a motion was made by Commissioner Winterringer, seconded by Commissioner Holt, that the meeting be adjourned. Motion carried 5-0. (7:40 p.m.)
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