AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 7, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION TIM SEAN YOUMANS
EMMANUEL EPISCOPAL CHURCH
FLAG SALUTE
1. Consider recess of Board of City Commissioners to convene Shawnee Municipal Authority.
2. Consider reconvening Board of City Commissioners
3. Consider approval of Agenda:
4. Consider approval of Consent Agenda:
a. Minutes from the May17, 2010 meeting.
b. Transfer of Appropriation – FY 2009-2010 General Fund
c. Acknowledge the following minutes and reports:
• Shawnee Civic and Cultural Development Authority minutes from April 15, 2010
• License Payment Report from 5/1/10 through 5/31/10
• Project Payment Report from 5/1/10 through 5/31/10
d. Confirm action taken by Shawnee Municipal Authority on SMA Agenda Item Number 3 regarding an agreement between the Shawnee Municipal Authority, a public trust (Shawnee), the Tecumseh Utility Authority, a public trust (Tecumseh), and the McLoud Public Works Authority, a public trust (McLoud).
e. Acknowledge Pioneer Library System budget for the FY 2011-12.
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Jeremy Howard.
g. Acknowledge receipt of application by Donna Houston for the Shawnee Housing Authority to fill unexpired term of James Blue, term to expire February 4, 2011.
h. Request authorization to advertise for bids on the Shawnee Lake No. 2 Intake Tower Valve(s) Replacement Project.
i. Lake Site Lease Transfers and Renewals:
Transfers:
• Lot 1 Roewe Tract, 5800 Sycamore Pond Drive
From: R. Thielen and P. Thielen
To: R. Burrell and J. Burrell
• Lot 3 Damron Tract, 33707 Belcher Road
From: G. Newman and L. Newman
To: J. Stuart and S. Howard
Renewals:
• Lot 9 A Eckel Tract, 15115 Eckel Road
M. Turk and L. Turk
• Lot 2 Seck Tract, 33704 Post Office Neck
R. Lamb and H. Lamb
• Lot 4 Magnino Tract, 16512 Archery Range Road
R. Jennings and B. Jennings
• Lot 4 Magnino A Tract, 17100 Magnino Road
M. White
• Lot 10 Magnino Tract, 16720 Clearpond Lane
W. Gugler and L. Gugler
• Lot 3 Eckel Tract, 15402 Eckel Road
H. Ellestad
• Lot 8 Roewe Tract, 32303 Hornbeck Road
T. Johnson and M. Johnson
• Lot 2 Damron Tract, 33705 Belcher Road
B. Benton
5. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
6. City Manager’s presentation of Employee of the Month to Gary Gum, Street Department.
7. Consider resolution declaring certain mobile and portable radios surplus and authorizing staff to trade them to Sprint/Nextel for replacement units under the 800 MHz rebanding effort.
8. Consider Memorandum of Understanding with Oklahoma Office of Homeland Security for grant funds for Regional Council support.
9. Public hearing regarding FY 2010-2011 budget.
10. Consider Oklahoma Municipal Retirement Fund Normal Retirement for Robert Dockery.
11. Consider Oklahoma Municipal Retirement Fund Normal Retirement for Don Vawter.
12. Consider recommendations from the Community Service Contracts Review Committee renewing the following contracts as:
a. Consider renewal of contract with Senior Citizens, Inc. for operation of the Municipal Auditorium for FY 2010-11
RECOMMENDATION: To approve the contract with Senior Citizens, Inc. for FY 2010-11 in the amount of $70,000.00.
b. Consider renewal of contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit for FY 2010-11.
RECOMMENDATION: To approve the contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit for FY 2010-11 in the amount of $58,500.00.
c. Consider renewal of contract with YMCA for operation of Shawnee Community Center for FY 2010-11.
RECOMMENDATION: To approve the contract with the YMCA for operation of the Community Center for FY 2010-11 in the amount of $36,000.
d. Consider renewal of contract with Downtown Shawnee, Inc. for FY 2010-11.
RECOMMENDATION: To approve a six-month contract with Downtown Shawnee, Inc. in the amount of $2,000 per month. (Community Service Contract Review Committee will meet in three months to review by-laws and discuss further.)
13. Consider Bids:
a. Skid Steer Loader for Streets Division Contract No. COS-PW-03-09
(Award)
b. Shawnee Twin Lakes Raw Water Transmission Line Contract No. SMA-09-04. DWSRF Project No. P-40-1020504-01 (Award)
14. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
15. Administrative Reports
16. Commissioners Comments
17. Consider an Executive Session to discuss City Manager’s evaluation pursuant to 25 O. S. §307 (B) (1).
18. Consider matters discussed in Executive Session regarding City Manager’s evaluation pursuant to 25 O. S. §307 (B) (1).
19. Adjournment
Respectfully submitted
Phyllis Loftis , City Clerk
==================================================================
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 7, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the May 17, 2010 meeting.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
====================================================================
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 7, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider an agreement between the Shawnee Municipal Authority, a public trust (Shawnee), the Tecumseh Utility Authority, a public trust (Tecumseh), and the McLoud Public Works Authority, a public trust (McLoud).
4. Consider recess of Shawnee Municipal Authority to reconvene Shawnee Board of City Commissioners.
5. Consider reconvening Shawnee Municipal Authority.
6. Consider approval of Consent Agenda
a. Minutes from the May 17, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 4-g regarding authorization to advertise for bids on the Shawnee Lake No. 2 Intake Tower Valve(s) Replacement Project.
c. Confirm action taken by City Commission on Agenda Item Number 13-b regarding awarding of bid on Shawnee Twin Lakes Raw Water Transmission Line Contract No. SMA-09-04. DWSRF Project No. P-40-1020504-01
7. Administrative Reports
8. New Business
9. Adjournment
Respectfully submitted,
Phyllis Loftis, Authority Secretary
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