AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 21, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider recess of Board of City Commissioners to convene Shawnee Municipal Authority.
2. Consider reconvening Board of City Commissioners
3. Consider approval of Agenda:
4. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 16-a.
b. Minutes from the June 7, 2010 meeting.
c. Budget Amendment – FY 2009-2010 Street and Alley Fund
d. Budget Amendment – FY 2009-2010 Workers Compensation
e. Confirm action taken by Shawnee Municipal Authority on SMA Agenda Item Number 4 regarding approval of contract with Central Disposal LLC, for solid waste collection and disposal services.
f. Acknowledge the following minutes and reports:
• Shawnee Beautification Committee minutes from April 5, 2010
• Shawnee Urban Renewal Authority minutes from May 4, 2010
• Sister Cities Council minutes from March 9, 2010
g. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for David Combs.
h. Approve renewal of the following agreements for FY 2010-2011:
1. Independent School District No. 93 for maintenance of tennis courts.
2. Pottawatomie County District Court to establish, develop and implement programs for juvenile misdemeanor offenders.
3. Gordon Cooper Technology Center District No. 5 to provide repaving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
4. Project H.E.A.R.T. for operation space and utility services.
5. South Central Industries to provide clean-up of city parks and park restrooms.
6. Agreement with Youth and Family Resourse Center, Inc. (Hope House) for Juvenile Services.
7. Agreement to provide police officers for Shawnee High School and Middle School.
8. Governmental Services contract with the Shawnee Civic and Cultural Development Authority.
9. Animal shelter facility agreement with Town of McLoud.
10. Pottawatomie County Public Safety Center Jail Services Agreement.
i. Lake Site Lease Renewals:
Renewals:
• Lot 5 Magnino A Tract, 17104 Magnino Road
J. Carroll
• Lot 4 Bodkin Tract, 15812 Bodkin Road
R. Cook and P. Cook
j. Authorize staff to advertise for bids on contract COS-PW-10-01: reconstruct and realign south 4,300 feet of the parallel taxiway system, rehabilitate the north portion of the taxiway system, Phase 1 improve RSA 17END (MOA work), and rehabilitate a portion of runway 17/35.
k. Authorize Shawnee Airport Authority to proceed with purchase of furnishings and equipment for terminal from First National Bank of Shawnee, Oklahoma.
l. Acknowledge Mayor’s Appointments:
Shawnee Housing Authority
Donna Houston 1st partial term to expire 2/4/2011
Airport Advisory Committee
Reappoint:
Mike Adcock 2nd full term to expire 7/1/2013
Bob Weaver 2nd full term to expire 7/1/2013
Harmik Dersahakian 1st full term to expire 7/1/2013
Jack Barrett 2nd full term to expire 7/1/2013
Terry Toole 1st full term to expire 7/1/2013
Zoning Board of Adjustment
Joe Freeman 1st full term to expire 6/1/2013
5. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
6. Consider a resolution of appreciation to Robert Dockery for over thirty six years of service to the City of Shawnee.
7. Consider a resolution of appreciation to Don Vawter for over twenty three years of service to the City of Shawnee.
8. Introduction of Cynthia Sementelli, Finance Director.
9. Consider and take action with respect to a resolution approving action taken by the Shawnee Municipal Authority authorizing issuance, sale and delivery of a promissory note of the Authority to the Oklahoma Water Resources Board; ratifying and confirming a lease agreement whereby the City of Shawnee leased its water and sanitary sewer systems to the Shawnee Municipal Authority; declaring an emergency; and containing other provisions related thereto.
10. Consider contract for Claims Indemnity Service to serve as Third Party Administrator (TPA) to manage the City’s self-insured Worker’s Compensation Program.
11. Consider an ordinance relating to monthly charges for collection and removal of garbage and rubbish from family dwellings.
12. Acknowledge sales tax report through May 31, 2010.
13. Reconvene public hearing recessed at June 7, 2010 meeting regarding FY 2010-2011 budget.
14. Consider a resolution adopting the budget for the City of Shawnee for the period of July 1, 2010 through June 30, 2011 finding all things requisite and necessary have been done in preparation and presentation of budget.
15. Consider a Sister Cities Agreement with Nikaho Japan.
16. Consider Bids:
a. Sidewalk/Trail on MacArthur from Leo to Timbers Contract NO. COS-PW-08-01, Project No. STP163E(176)EH, State Job Piece NO. 22603(04). (Open)
17. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
18. Discuss department head/commission retreat.
19. Administrative Reports
20. Commissioners Comments
21. Consideration and possible action to enter into Executive Session to discuss the purchase of real property for public safety purposes; pursuant to 25 O.S. §§307(B)(3).
22. Consideration and possible action on matters discussed in Executive Session regarding the purchase of real property for public safety purposes; pursuant to 25 O.S. §§307(B)(3).
23. Adjournment
Respectfully submitted
Phyllis Loftis , City Clerk
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AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 21, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the June 7, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 4-j regarding authorizing staff to advertise for bids on contract COS-PW-10-01: reconstruct and realign south 4,300 feet of the parallel taxiway system, rehabilitate the north portion of the taxiway system, Phase 1 improve RSA 17end (moa work), and rehabilitate a portion of runway 17/35.
c. Confirm action taken by City Commission on Agenda Item Number 4-k regarding authorizing Shawnee Airport Authority to proceed with purchase of furnishings and equipment for terminal from First National Bank of Shawnee, Oklahoma.
d. Confirm action taken by City Commission on Agenda Item Number 4-l regarding Mayor’s appointment:
Airport Advisory Committee
Reappoint:
Mike Adcock 2nd full term to expire 7/1/2013
Bob Weaver 2nd full term to expire 7/1/2013
Harmik Dersahakian 1st full term to expire 7/1/2013
Jack Barrett 2nd full term to expire 7/1/2013
Terry Toole 1st full term to expire 7/1/2013
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 21, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider and take action with respect to a resolution approving and authorizing a drinking water SRF loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $7,780,000.00; approving the issuance of a promissory note in the total aggregate principal amount of $7,780,000.00, secured by a pledge of revenues and authorizing its execution; approving and authorizing the execution of a loan agreement for drinking water SRF loan; designating a local trustee and approving and authorizing the execution of a security agreement; ratifying and confirming a lease agreement whereby the City of Shawnee leased its waer and sanitary sewer systems to the Shawnee Municipal Authority; approving various covenants; approving and authorizing payment of fees and expenses; approving professional services agreements; and containing other provisions relating thereto.
4. Consider approval of contract with Central Disposal LLC, for solid waste collection and disposal services.
5. Consider recess of Shawnee Municipal Authority to reconvene Shawnee Board of City Commissioners.
6. Consider reconvening Shawnee Municipal Authority.
7. Consider approval of Consent Agenda
a. Minutes from the June 7, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 11 regarding an ordinance relating to monthly charges for collection and removal of garbage and rubbish from family dwellings.
8. Administrative Reports
9. New Business
10. Adjournment
Respectfully submitted,
Phyllis Loftis, Authority Secretary
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