AGENDA
BOARD OF CITY COMMISSIONERS
OCTOBER 18, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. LARRY SPARKS
NEW BEGINNINGS CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 8
b. Minutes from the October 4, 2010 meeting.
c. Budget Amendment to Shawnee Municipal Authority to amend the budget for the 30 inch water line loan
d. Acknowledge the following minutes and reports:
• Sister Cities Council minutes from July 13,2010,
August 12, 2010, and September 14, 2010
• Planning Commission minutes from September 1, 2010
• Beautification Committee minutes from August 2, 2010
• Project Payment Report September 1-30, 2010
• License Payment Report September 1-30, 2010
e. Acknowledge Pioneer Library System Audited Financial Statements at June 30, 2010.
f. Approve recommended holiday schedule for 2011.
g. Acknowledge award and acceptance of the COPS Grant.
h. Approve lease agreement with Shawnee Twin Lakes Trap Club Inc. LLC.
i. Approve renewal of contract with Shawnee Housing Authority to provide one police officer.
j. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Richard Smith, Street Department - Equipment Operator I.
k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for April Mcdonald, Police Department - Dispatch.
l. Authorize staff to purchase a 2011 Ford F350 4WD cab at state bid price of $23,756.90 from Bob Hurley Ford.
m. Acknowledge Mayor’s re-appointments to the following boards and authorities:
Shawnee Hospital Authority for six year terms:
NAME TERM EXPIRES
John Robinson, M.D. 9/30/2016
Charles Skillings 9/30/2016
Mike Warwick 9/30/2016
Shawnee Public Library Board for three year terms:
NAME TERM EXPIRES
Allison Brown 2nd term 6/30/2013
Starla Howard 2nd term 6/30/2013
n. Lake Site Lease Transfer and Renewals:
Transfer:
• Lot 119 Belcher Tract, 33402 Post Office Neck
From: L. Yeatts
To: L. Yeatts and B. Brooks
Renewals:
• Lot 8 Green Tract, 32001 Hornbeck Road
P. Hill
• Lot 14 Eckel Tract, 15005 Colson Lane
C. Colson
• Lot 14 Belcher Tract, 33202 Post Office Neck
M. Bertram
n. Authorize staff to solicit requests for proposals/qualifications for snow and ice removal from City streets.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
5. City Manager’s presentation of Employee of the Month to James Wood, Police Patrol.
6. Consider approval of Shawnee School Land Final Plat, located west of Patterson Road on Lake #1 Shawnee Twin Lakes.
7. Acknowledge Sales Tax Report received October 2010.
8. Consider Bids:
a. Purchase and Installation of Carpet and Tile for the Shawnee Senior Center (Open)
b. Repairs to Screw Pumps Contract No. COS-SMA-11-03 (Award)
c. Chlorination/Dechlorination Equipment Contract No. COS-SMA-11-02 (Award)
9. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
10. Administrative Reports
11. Commissioners Comments
12. Consideration and possible action to enter into executive session for confidential communications with legal counsel regarding claims asserted by IUPA, Local No. 3 upon the advise of legal counsel that public disclosure would impair the ability of the City to process the claim and conduct an investigation in the public interest, as authorized by 25 O.S. §307(B)(4).
13. Consideration and possible action to enter into Executive Session to discuss the purchase of real property for public safety purposes; pursuant to 25 O.S. §307(B)(3).
14. Consideration and possible action on items discussed in executive session, including consideration of authorizing legal counsel to respond to the claims asserted by IUPA, Local No. 3 and to file an unfair labor practice charge or charges with the Public Employees Relations Board and to initiate such other proceedings as may be deemed warranted.
15. Consideration and possible action on matters discussed in Executive Session regarding the purchase of real property for public safety purposes; pursuant to 25 O.S. §307(B)(3).
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
OCTOBER 18, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the October 4, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 2-c regarding Budget Amendment to Shawnee Municipal Authority to amend the budget for the 30 inch water line loan
c. Confirm action taken by City Commission on Agenda Item Number 8-b regarding awarding of bid for Repairs to Screw Pumps Contract No. COS-SMA-11-03
d. Confirm action taken by City Commissionon Agenda Item Number 8-c regarding awarding of bid for Chlorination/Dechlorination Equipment Contract No. COS-SMA-11-02
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis,
Authority Secretary
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