AGENDA
BOARD OF CITY COMMISSIONERS
DECEMBER 6, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. LARRY SPARKS
NEW BEGINNINGS CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 18.
b. Minutes from the November 15, 2010 meeting.
c. Budget Amendment in the General Fund 301 to purchase a vehicle that was budgeted last year but not encumbered and funds were left in the fund balance.
d. Acknowledge the following minutes and reports:
• Beautification Committee minutes from October 4, 2010
• Shawnee Civic and Cultural Development Authority minutes from October 21, 2010
• Planning Commission minutes from November 3, 2010
• Wes Watkins Reservoir Oversight Committee Special Meeting minutes from October 28, 2010
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Gary Gum.
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution for Tony Cagle.
g. Approve agreement with McLoud Public Works Authority for lease of City of Shawnee Kubota 72” Zero Turn Mower, City ID #3350, for the sole purpose of maintaining Wes Watkins Reservoir.
h. Approve renewal agreement with Troy and Dollie Smith YMCA for use and maintenance of Dockrey Park.
i. Approve renewal agreement with Shawnee Youth Athletic Association for use and maintenance of Lions Club Park.
j. Lake Lease Transfer:
• 3 Belcher Tract, 15514 Nickens Road
From: O. Martin
To: N. Beavers and H. Beavers
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager’s presentation to Employee of the Month, Teresa Oldham, clerk in Municipal Court.
5. Presentation by Meghan McCabe, senior nursing student at Oklahoma Baptist University.
6. Public hearing and consideration of an ordinance for a conditional use permit to allow for the sale of beer for off premise consumption in C-3 zoning for property located at 1930 N. Kickapoo. Case #P11-10 (Applicant Penny Henderson obo Mays Drug Stores Inc.)
7. Consider a resolution of support for the Carland Group, LLC in their pursuit of tax credits for Cottage Park, an affordable senior housing development.
8. Consider a resolution to execute that certain Project Agreement for Federal-aid improvements between the City of Shawnee and the Oklahoma Department of Transportation.
9. Consider entering into an agreement with CDM Engineering to spend up to $98,300.00 for a Multi Reservoir Yield and Operation Analysis.
10. Discussion and possible action on reinstating, in whole or in part, the $1,000 per year uniform allowance for police officers which was waived for FY 2010-2011 in the Collective Bargaining Agreement between the City and the IUPA, Local No. 3.
11. Consider a resolution declaring a number of bicycles in possession of the Shawnee Police Department as surplus to allow the sale of said bicycles at public auction.
12. Discussion concerning an ordinance banning parking in the front yard and the setting of special meetings and/or public forums.
13. Consider acceptance of improvements for the plat of Windmill Ridge West Section IV and place maintenance bonds into effect.
14. Consider an ordinance amending the Employee Retirement System, defined Benefit Plan for the City of Shawnee by adopting a revised and restated retirement plan.
15. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Defined contribution plan for Robert Smith.
16. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Defined contribution plan for Jack Dale Dean.
17. Discuss and consider cancellation of City Commission, Shawnee Municipal Authority, and Shawnee Airport Authority meetings scheduled for December 20, 2010 and/or January 3, 2011.
18. Consider Bids:
a. Snow and Ice Removal on Shawnee City Streets (Open and possibly Award)
b. Repairs/Replacement Screw Pumps Contract No. COS-SMA-11-03 (Open)
19. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
20. Administrative Reports
21. Commissioners Comments
22. Consider an Executive Session to discuss evaluation of City Attorney’s job performance pursuant to 25 O.S. §307(B)(1).
23. Consider an Executive Session to discuss evaluation of Municipal Judge’s job performance pursuant to 25 O.S. §307(B)(1).
24. Consider an Executive Session to discuss pending litigation in the following lawsuits and tort claims against the City of Shawnee as authorized by 25 O.S. §307(B)(4) on the recommendation of counsel that public discussion would compromise the ability of the city to adequately defend itself:
In the District Court of Pottawatomie County, Oklahoma, CASPER V. CITY, CJ-10-319; COOK V. CITY, CJ-09-542; FENN V. SCCDA, CJ-10-285; GRASSO V. CITY, CJ-10-243; PHIFER V. CITY, CJ-10-179; CITY V. SHAWNEE ANIMAL HOSPITAL ETAL., C-09-1734; CITY V. CHRISTOPHER RICK ETAL., C-09-1738; CITY V. JOHN H. CLARK ETAL., C-09-1737; CITY V. DIANA COFFMAN TRUST ETAL., C-09-1736;
In the U. S. District Court for the Western District of the State of Oklahoma: THOMPSON V. CITY, CIV-09-1359 C; JAMES COKER ETAL., V. CITY, CIV-10-1235-L;
Tort Claims:
KELLIE R. WRIGHT V. CITY; JOHN CARTER V. CITY; GLEN PARSONS V. CITY; MICHAEL OTT V. CITY; ALLISON V. CITY; SAMUEL MORGAN V. CITY; ROBERT JOHNSON V. CITY; POWELL V. CITY; BLOCK V. CITY; MITCHELL V. CITY; GUNTER V. CITY; SWINNEY V. CITY.
25. Consider action on matters discussed in Executive Session regarding evaluation of City Attorney’s job performance pursuant to 25 O.S. §307(B)(1).
26. Consider action on matters discussed in Executive Session regarding evaluation of Municipal Judge’s job performance pursuant to 25 O.S. §307(B)(1).
27. Consider action on matters discussed in Executive Session regarding pending litigation in the following lawsuits and tort claims against the City of Shawnee as authorized by 25 O.S. §307(B)(4) on the recommendation of counsel that public discussion would compromise the ability of the city to adequately defend itself:
In the District Court of Pottawatomie County, Oklahoma, CASPER V. CITY, CJ-10-319; COOK V. CITY, CJ-09-542; FENN V. SCCDA, CJ-10-285; GRASSO V. CITY, CJ-10-243; PHIFER V. CITY, CJ-10-179; CITY V. SHAWNEE ANIMAL HOSPITAL ETAL., C-09-1734; CITY V. CHRISTOPHER RICK ETAL., C-09-1738; CITY V. JOHN H. CLARK ETAL., C-09-1737; CITY V. DIANA COFFMAN TRUST ETAL., C-09-1736;
In the U. S. District Court for the Western District of the State of Oklahoma: THOMPSON V. CITY, CIV-09-1359 C; JAMES COKER ETAL., V. CITY, CIV-10-1235-L;
Tort Claims:
KELLIE R. WRIGHT V. CITY; JOHN CARTER V. CITY; GLEN PARSONS V. CITY; MICHAEL OTT V. CITY; ALLISON V. CITY; SAMUEL MORGAN V. CITY; ROBERT JOHNSON V. CITY; POWELL V. CITY; BLOCK V. CITY; MITCHELL V. CITY; GUNTER V. CITY; SWINNEY V. CITY.
AGENDA
SHAWNEE AIRPORT AUTHORITY
DECEMBER 6, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the November 15, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 17 regarding cancellation of City Commission, Shawnee Municipal Authority, and Shawnee Airport Authority meetings scheduled for December 20, 2010 and/or January 3, 2011.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 6, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the November 15, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 9 regarding entering into an agreement with CDM Engineering to spend up to $98,300.00 for a Multi Reservoir Yield and Operation Analysis.
c. Confirm action taken by City Commission on Agenda Item Number 17 regarding cancellation of City Commission, Shawnee Municipal Authority, and Shawnee Airport Authority meetings scheduled for December 20, 2010 and/or January 3, 2011.
d. Confirm action taken by City Commission on Agenda Item Number 18 regarding opening of bids for Repairs/Replacement Screw Pumps Contract No. COS-SMA-11-03
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis,
Authority Secretary
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