AGENDA
BOARD OF CITY COMMISSIONERS
June 6, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. PHIL THOMPSON
LIBERTY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 20.
b. Minutes from the May 16, 2011 regular meeting and minutes from the emergency meeting May
27, 2011.
c. Acknowledge the following minutes:
• Traffic Commission minutes from January 25, 2011 and February 15, 2011
• Shawnee Civic and Cultural Development Authority minutes from April 21, 2011
• Planning Commission minutes from May 4, 2011
d. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution for John Purdon.
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution for Don Heaps.
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution for Kevin Campbell.
g. Authorize staff to advertise for bids for Contract COS-PW-11-01: Rehabilitate Runway 17/35;
Grade Safety Areas; and Construct Connecting Taxiway.
h. Authorize staff to advertise for RFP’s for the Auditorium Heat and Air Project Design/Build.
i. Approve agreement with the YMCA for lease of mower for maintenance of ball fields.
j. Authorize staff to apply for EOC Grant from Federal Emergency Management Agency.
k. Authorize Staff to do design work and prepare bids for repairing Expo parking lots as per
approved landscaping plans accepted by SCCDA board.
l. Approve Community Service Contract Review Committee recommendations and agreements
as follows:
(1) Consider renewal of contract with Senior Citizens, Inc. for operation of the Municipal
Auditorium for FY 2011-12
RECOMMENDATION: To approve the contract with Senior Citizens, Inc. for FY 2011-12
in the amount of $72,100.
(2) Consider renewal of contract with Central Oklahoma Community Action
Agency/Central Oklahoma Transit for FY 2011-12.
RECOMMENDATION: To approve the contract with Central Oklahoma Community
Action Agency/Central Oklahoma Transit for FY 2011-12 in the amount of $58,500.00.
(3) Consider renewal of contract with YMCA for operation of Shawnee Community
Center for FY 2011-12.
RECOMMENDATION: To approve the contract with the YMCA for operation of the
Community Center for FY 2011-12 in the amount of $36,000.
m. Acknowledge Traffic Commission recommendations from February 15, 2011
A. Consideration of request made by Shawnee Milling Company to close South Broadway
from Farrell to 7th Street to the public.
BOARD RECOMMENDATION: Board recommends approval
STAFF RECOMMENDATION: Staff recommends approval
n. Approve Traffic Commission recommendations from April 26, 2011
A. Consideration of request by staff to put up street light at the following locations:
(1) 1800 block of North Union
(2) Intersection of Industrial Way and Industrial Drive
(3) Kickapoo & Hazel Del
(4) Kickapoo & Garrett’s Lake Road
(5) Kickapoo & Moccasin Trail
(6) Dewey & Leo at railroad tracks
BOARD RECOMMENDATION: Board recommends installation at all requested locations.
STAFF RECOMMENDATION: Staff recommends installation at all requested locations.
B. Consideration of request by Sustainable Shawnee and Justice Mission of Oklahoma Baptist
University to put up light on existing pole on Wall between Park and Market.
BOARD RECOMMENDATION: Board recommends to deny this request.
STAFF RECOMMENDATION: Staff recommends to deny this request,.
C. Consideration of request by Gilbert Crook, 617 S. Louisa, to put up “Children at Play” sign
on the 600 block of South Louisa
BOARD RECOMMENDATION: Board recommends to deny this request.
STAFF RECOMMENDATION: Staff recommends to deny this request.
D. Consideration of request by staff to lower speed limit on North Kickapoo North of 45th
Street.
BOARD RECOMMENDATION: Board recommends to request ODOT to conduct a traffic
speed study to lower speed limit on S.H. 3E (Kickapoo Street).
STAFF RECOMMENDATION: Staff recommends to request ODOT to conduct a traffic speed
study to lower speed limit on S.H. 3E (Kickapoo Street).
o. Approve Lake Site Lease Transfers and Renewal:
Transfers:
Lot 16 Belcher Tract, 33312 Post Office Neck
From: J. Nicholson and M. Nicholson
To: J. Hays and C. Barks
Lot 1 Magnino A Tract, 17000 Magnino Road
From: W. Lohden
To: J. Mutz and S. Mutz
Lot 15 Magnino A Tract, 17316 Magnino Road
From: E. Hawkins
To: S. Shadid and N. Shadid
Renewal:
Lot 7 Green Tract, 32005 Hornbeck Road
L. Spencer and K. Spencer
p. Approval of the CDBG FY 2011 – FY 2012 One (1) Year Action Plan for fiscal year beginning
July 1, 2011 through June 30, 2012.
q. Approve renewal of the following agreements for FY 2011-2012:
1. Independent School District No. 93 for maintenance of tennis courts.
2. Pottawatomie County District Court to establish, develop and implement programs for
juvenile misdemeanor offenders.
3. Gordon Cooper Technology Center District No. 5 to provide repaving and repair of
public roadways and parking lots used by students, faculty, employees and patrons of
GCTC.
4. Agreement with Youth and Family Resourse Center, Inc. (Hope House) for Juvenile
Services.
5. Agreement to provide police officers for Shawnee High School and Middle School.
6. Governmental Services contract with the Shawnee Civic and Cultural Development
Authority.
7. Animal shelter facility agreement with Town of McLoud.
8. Pottawatomie County Public Safety Center Jail Services Agreement.
3. Citizens Participation
(A three minute limit per
person)
(A twelve minute limit per topic)
4. Presentation by City Manager of Employee of the Month to Lisa Moody, Accounting.
5. Presentation by City Manager of FEMA Advanced Professional Series Certificate of
Completion to Butch Lutomski.
6. Consider a resolution naming Jim Spurr as Poet Laureate of Shawnee.
7. Presentation by Yale Oil Association, Inc. regarding drilling permit.
8. Consider request by Yale Oil Association, Inc. to drill an oil well on property located near
32010 Clearpond Road.
9. Consider approval of an amendment to the Legacy Park P.U.D. to change the building height
from 35 feet to 48 feet for property located at 1701 Airport Drive. Case #P07-11 Applicant:
Landes Engineering, LLC
10. Consider approval of a preliminary and final plat for Legacy Park Second Addition located east
side of Airport Road south of Saratoga. Case #S07-11 & S08-11 Applicant: Landes
Engineering, LLC
11. Public hearing and consider an ordinance to rezone property located at 1905 N. Bryan from
R-1; Residential and A-1; Agricultural to a Planned Unit Development (P.U.D.). Case #P08-11
Applicant: Landes Engineering, LLC
12. Consider approval of a preliminary plat for Primrose Addition located at the Northeast corner of
Bryan and Bradley. Case #S05-11 Applicant: Landes Engineering, LLC
13. Consider approval of a final plat for Primrose Addition located at the Northeast corner of Bryan
and Bradley. Case #S06-11 Applicant: Landes Engineering, LLC
14. Public hearing and consider an ordinance closing to public use a portion of Broadway Street
between Seventh Street and Farrall.
15. Consider an ordinance relating to trespassing.
16. Consider an ordinance relating to storm shelter venting.
17. Public hearing and presentation of the FY2011-2012 budget.
18. Consider a resolution of support for economic development and affordable housing for the
Absentee Shawnee Housing Authority.
19. Consider a resolution setting the hours of opening and closing of City of Shawnee parks.
20. Consider Bids:
a. Water Treatment Plant Chemical Building HVAC System Project No. SHA-10-02 (Open)
b. One (1) 2011 Truck Mounted Sewer Jetter (Award)
21. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
22. Administrative Reports
23. Commissioners Comments
24. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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