AGENDA
BOARD OF CITY COMMISSIONERS
June 20, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the June 6, 2011 regular meeting.
b. Budget Amendment – General Fund – to bring up compensated absences from fund balance to
accommodate those who left
c. Budget Amendment – SMA – to adjust budget for compensated absences
d. Budget Amendment – General Fund – to adjust for overage in cost centers
e. Budget Amendment – Work Comp Self-Insurance Fund
f. Budget Amendment – SMA – to adjust departments
g. Acknowledge the following minutes and reports:
• Shawnee Urban Renewal Authority minutes from April 5, 2011
• Beautification Committee minutes from May 2, 2011
• Project Payment Report for the month of May, 2011
• License Payment Report for the month of May, 2011
h. Acknowledge annual budget for the Pioneer Library System FY 2011-2012.
i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Kenneth Darren Harris.
j. Approve agreement with Pottawatomie County Commissioners to improve Coker Road.
k. Approve Lease Agreement with Project H.E.A.R.T., Inc.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan
and refund of contributions from the Defined Contribution Plan for Nancy Warren
5. Public hearing and consider a resolution adopting the budget for the City of Shawnee for the
period of July 1, 2011 through June 30, 2012 finding all things requisite and necessary have
been done in preparation and presentation of budget.
6. Acknowledge Sales Tax report received June, 2011.
7. Consider Bids:
a. Water Treatment Plant Chemical Building HVAC System Project No. SHA-10-02 (Award)
8. New Business
(Any matter not known about or which could not
have been reasonably foreseen prior to the
posting of the agenda)
9. Administrative Reports
10. Commissioners Comments
11. Consider an Executive Session to discuss possible mediation or settlement in the case of the
City of Shawnee V. Shawnee Animal Hospital, Inc. et al., Case No. C-2009-1734; case filed in
the District Court of Pottawatomie County, Oklahoma, as authorized by 25 O. S. §307 (B)(4).
12. Consider an Executive Session to discuss cases of Anthony J. Grasso V. City of Shawnee,
Case No. CJ-2010-243; and David Block, Alan Gunter, Billy Mitchell, David Powell and Patricia
Swinney V. City of Shawnee, Case No. CJ-10-721; cases filed in the District Court of
Pottawatomie, County, Oklahoma, and workers compensation cases of Anthony J. Grasso
(Case No. 2009-08537A), David Block (Case No. 2009-14594X), Alan Gunter (Case No.
2009-15678A), Billy Mitchell (Case No. 2010-13787H), David Powell (Case No. 2009-08538H),
and Patricia Swinney (Case No. 2009-10858K), as authorized by 25 O. S. §307 (B)(4).
13. Consider an Executive Session to discuss status of Collective Bargaining Agreement with the
IUPA, Local No. 3, for FY 2011-2012 as authorized by 25 O.S. §307(B)(2).
14. Consider an Executive Session to discuss status of Collective Bargaining Agreement with the
IAFF, Local No. 203, for FY 2011-2012 as authorized by 25 O.S. §307(B)(2).
15. Consider matters discussed in Executive Session regarding pending litigation in the case of the
City of Shawnee V. Shawnee Animal Hospital, Inc. et al. Case No. C-09-1734; case filed in the
District Court of Pottawatomie County, Oklahoma, as authorized by 25 O. S. §307 (B)(4).
16. Consider matters discussed in Executive Session regarding cases of Anthony J. Grasso V.City of Shawnee, Case No. CJ-2010-243; and David Block, Alan Gunter, Billy Mitchell, David
Powell and Patricia Swinney V. City of Shawnee, Case No. CJ-10-721; cases filed in the
District Court of Pottawatomie, County, Oklahoma, and workers compensation cases of
Anthony J. Grasso (Case No. 2009-08537A), David Block (Case No. 2009-14594X), Alan
Gunter (Case No. 2009-15678A), Billy Mitchell (Case No. 2010-13787H), David Powell (Case
No. 2009-08538H), and Patricia Swinney (Case No. 2009-10858K), as authorized by 25 O. S.
§307 (B)(4).
17. Consider matters discussed in Executive Session regarding status of Collective Bargaining
Agreement with the IUPA, Local No. 3 for FY 2011-2012 as authorized by O.S. §307(B)(2).
18. Consider matters discussed in Executive Session regarding status of Collective Bargaining
Agreement with the IAFF, Local No. 203 for FY 2011-2012 as authorized by O.S. §307(B)(2).
19. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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