AGENDA
BOARD OF CITY COMMISSIONERS
August 15, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 8.
b. Minutes from the August 1, 2011 meeting.
c. Budget Amendment - SMA
d. Budget Amendment - Police Department
e. Acknowledge the following minutes:
• Planning Commission minutes from July 6, 2011
f. Lake Lease Transfers and Renewals:
Transfers:
• Lot 9 Johnston Tract, 16702 Magnino Road
From: K. Wilson
To: D. & J. Carpenter
• Lot 8 Johnston Tract, 16704 Magnino Road
From: T. McInturff
To: D. & J. Carpenter
• Lot 7 Renfro Tract, 15813 Sleepy Hollow
From: L. Hinkle
To: C. & L. Spears
• Lot 8 Renfro Tract, 15809 Sleepy Hollow
From: N. Powell
To: C. & L. Spears
Renewal:
• Lot 2 Coffman Tract, 15405 Perry Road
J. & B. Vrana
g. Approve Memorandum of Understanding between the District Attorney’s Office, 23rd Judicial
District and the Shawnee Police Department regarding “Stop Violence Against Women Grant”.
h. Approve agreement with the Oklahoma Tax Commission for Administration of the City of
Shawnee Sales and Use Tax Ordinances.
i. Approve Oklahoma Municipal Retirement Fund Normal Retirement for Mike McClendon,
Maintenance II, Water Distribution.
j. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Kelly Bradshaw.
k. Authorize staff to request qualifications from engineering firms to provide professional services
to complete a Multi-Phase Comprehensive Utility System Master Plan
l. Authorize staff to bid out the purchase of a valve insertion tool for the Water Distribution
Department.
m. Authorize staff to go out for bids for the recoating and installation of new bearings for one set of
screw pumps at the Northside Wastewater Treatment Plant.
n. Approve contract with Shaughnessy Group for City Connect production.
o. Approve agreement to execute right-of-way document to ONG for installation of a new gas
main to serve the airport terminal and adjacent hangar.
p. Approve City Manager Contract
q. Authorize staff to solicit proposals for snow removal assistance.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager’s presentation of Employee of the Month to Whisper Peace and Robin Riddle.
5. Public hearing and consider an ordinance to rezone property located at 606 East Seymour
from R-1; Single Family Residential to R-3; Mulit-Family Dwelling. Case P09-11 Applicant:
Abner Monterroso
Deferred from July 6, 2011
6. Acknowledge Sales Tax report received August, 2011.
7. Discussion regarding dates for the Capital Improvement Plan public meetings.
8. Consider Bids:
a. Beard Street Widening Project from Farrall to North Canadian River Bridge. Contract No.
a. Beard Street Widening Project from Farrall to North Canadian River Bridge. Contract No.
COS-PW-10-03 (Open)
b. Rehabilitate Runway 17-35; Grade Safety and Construction Connecting Taxiway. AIP Project
3-40-0088-015-2011.- Contract No. COS-PW-11-01 (Award)
9. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
10. Administrative Reports
11. Commissioners Comments
12. Consider and Executive Session to discuss the status of negotiations with the IAFF, Local No.
203, for a Collective Bargaining Agreement for FY 2011-2012 as authorized by 25 O.S.
§307(B)(2).
13. Consider and Executive Session to discuss the status of negotiations with the IUPA, Local No.
3, for a Collective Bargaining Agreement for FY 2011-2012 as authorized by 25 O.S.
§307(B)(2).
14. Consider matters discussed in Executive Session regarding the status of negotiations with the
IAFF, Local No. 203, including consideration of a possible resolution of the FY 2011-2012
Collective Bargaining Agreement.
15. Consider matters discussed in Executive Session regarding the status of negotiations with the
IUPA, Local No. 3, including consideration of a possible resolution of the FY 2011-2012
Collective Bargaining Agreement.
16. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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