AGENDA
BOARD OF CITY COMMISSIONERS
SEPTEMBER 6, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 5.
b. Minutes from the August 15, 2011 regular meeting and August 29, 2011 and August 30, 2011 special call meetings.
c. Acknowledge the following minutes and reports:
• Traffic Commission minutes from June 28, 2011
• Sister Cities Council minutes from April 12, 2011, June 23, 2011 and July 26, 2011.
• Beautification Committee minutes from July 14, 2011
• Shawnee Civic and Cultural Development Authority minutes from June 16, 2011 and July 21, 2011
• License Payment Report July 1 through July 31, 2011
• Project Payment Report July 1 through July 31, 2011
d. Lake Lease Renewals:
Renewal:
• Lot 19 Johnston Tract, 16602 Stevens Rd
J Barrett
• Lot 1 & 2 Eckel Tract, 15306 Eckel Rd
J Inda and P Inda
e. Approve agreement with the Oklahoma Tax Commission for Administration of the City of Shawnee Sales and Use Tax Ordinances. (Deferred from the August 15, 2011 meeting)
f. Authorize Police Department to purchase 2012 Chevy crew cab 4x4 pickup from Harvey’s Inc at the state purchasing price of $25,618.72 for Animal Control.
g. Traffic Commission Board Recommendations:
A. Consideration of request by Shawnee Family Board of Directors YMCA that the name ot the street running from Kickapoo to Airport Road currently “Saratoga” be changed to “YMCA Drive”.
h. Authorize Parks Department to purchase 2011 model 5045E John Deere tractor and related equipment at the state purchasing price of $29,125.66.
i. Authorize Parks Department to purchase 2012 Silverado 1500 Short Crew 4x4 pickup at the state purchasing price of $27,535.00.
j. Authorize SMA staff to purchase the following: two (2) 1-ton 4x4 trucks with utility bed for Line Maintenance at the state purchasing price of $33,588.00 each from Harvey’s Chevrolet; one (1) ½-ton 4x4 pickup for the Northside Treatment Plant at the state purchasing price of $25,618.72 from Harvey’s Chevrolet; and one (1) 4x4 Ford Explorer for the Water Treatment Plant at the state purchasing price of $25,500.00 from Bob Hurley Ford.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager’s presentation of Employee of the Month to Bill Jones, Water Department.
5. Consider Bids:
a. Lake Road Bridge Rehabilitation Project Contract No. COS-PW-11-03 (Open)
b. Rehabilitate Runway 17-35; Grade Safety and Construction Connecting Taxiway. AIP Project 3-40-0088-015-2011.- Contract No. COS-PW-11-01 (Award) (Deferred from the August 15, 2011 meeting)
c. Beard Street Widening Project from Farrall to North Canadian River Bridge. Contract No. COS-PW-10-03 (Award)
6. New Business (Any matter not known about or
which could not have been
reasonably foreseen prior to the
posting of the agenda)
7. Administrative Reports
8. Commissioners Comments
9. Recess board of commissioners meeting to convene special call meeting and public hearing.
10. Reconvene board of commissioners meeting.
11. Discussion, consideration and possible action to instruct staff to prepare all documents necessary to call election for consideration of projects, including determining of date, projects and funding sources.
12. Discussion, consideration and possible action to engage The Public Finance Law Group, PLLC as special bond counsel and Oppenheim, a division of BOSC, Inc., as financial advisor for possible public financing issues.
13. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
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