AGENDA
BOARD OF CITY COMMISSIONERS
November 7, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. AMY PERKINS
UNITED PRESBYTERIAN CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 12
b. Minutes from the October 17, 2011 meeting.
c. Budget Amendment FY 2011-2012 2011 CDBG Entitlement Grant Fund.
d. Budget Amendment General Fund to bring up compensated absences from fund balance to
accommodate those who have left.
e. Budget Amendment SMA to bring up compensated absences from fund balance to
accommodate those who have left through September 30, 2011
f. Budget Amendment Streets Fund 302
g. Budget Amendment General Fund –Repair and Maintenance Vehicles
h. Acknowledge the following minutes and reports:
• Shawnee Civic and Cultural Development Authority minutes from August 18, 2011 and
September 15, 2011
• Traffic Commission minutes from August 23, 2011
i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Dan Cope. North Side Plant – Utilities.
j. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Christina Oldham – Police Dispatch.
k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Charles Goudeau – Expo Center.
l. Acknowledge Shawnee Hospital Authority resignation of Darrell Coker effective 9/30/11 and
re-appointment of Michelle Brigss and J. Michael Adcock terms to expire 9/30/2017.
m. Authorize SMA staff to request bids for future Emergency Water Line Repairs, if needed.
n. Authorize SMA staff to request bids for annual sewer line replacement projects.
o. Authorize SMA staff to request bids for purchase of a Sewer Line TV Inspection Truck for
Wastewater Collection.
p. Authorize Parks staff to request bids for Purchase and Installation of Dean Wiegant
Playground Unit.
q. Authorize Engineering staff to advertise for bids the City's FY11-12 Sidewalk/Handicap Ramp
Project at various locations throughout the City.
r. Authorize Engineering staff to advertise for bids on the Harrison Street Median Landscaping
Project (ODOT Proj. No. 26882(04) STP-163E(336)EH
s. Approve Board of Commissioners and Authorities meeting schedule for 2012
t. Approve Holiday Schedule for 2012
u. Approve a resolution of support recognizing the importance of the F-35 to the State of
Oklahoma and the city of Enid, our military, and our national security, and support high
production and full funding of the F-35 Joint Strike Fighter program.
v. Approve Supplemental Agreement No. 1 – “Rehabilitate Runway 17-35; Grade Safety Areas;
and Construct Connecting Taxiway”, COS Project No. COS-PW-11-01, FAA AIP Project No.
3-40-0088-015-2011 OAC Project No. SNL-12-FS.
w. Traffic Commission Board Recommendation
A. Discussion of meeting cancellation policy
STAFF RECOMMENDATION : Staff recommends discussion of necessity of instituting
meeting cancellation policy
BOARD RECOMMENDATION : No policy necessary, process will suffice as is.
B. Consideration of Staff request to remove 2 stop signs at the intersection of Bradley
and Elm, (3way stop, leaving stop sign on Elm, removing only the two on Bradley)
STAFF RECOMMENDATION : Staff recommends stop signs on Bradley at Elm be
removed.
BOARD RECOMMENDATION : Board agrees with Staff recommendation to remove
stop signs.
C. Consideration of request by Main Street Cycles to remove current parking striping in
front of 506 E. Main and replace with motorcycle parking only
front of 506 E. Main and replace with motorcycle parking only
STAFF RECOMMENDATION : Staff has no recommendation at this time
BOARD RECOMMENDATION : Board recommends denying request.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamation:
“National American Indian Heritage Month”
November 2011
5. Discussion and possible action concerning the Billboard Moratorium that was enacted on
October 21, 2002.
6. Consideration of approval of the Golden Acres Cottages final plat located at 1701 W.
MacArthur. Case #S10-11
Applicant: Marical Brothers Real Estate.
7. Consider Acceptance of the 30" Raw Water Transmission Line (Contract No. SMA-09-04)
DWSRF Proj. No. P40-1020504-01 and placing Maintenance Bond into effect.
8. Consider Acceptance of the Shawnee Twin Lakes Intake Tower Valve Replacement Project
(Contract No. SMA-09-05) DWSRF Proj. No. P40-1020504-01 and placing Maintenance Bond
into effect.
9. Discussion and possible action on report from subcommittee setting out package for capital
improvement projects and funding.
10. Discussion and possible action regarding new structure and/or trust for economic development
entity.
11. Consideration of a resolution regarding Oklahoma Department of Transportation partnering
with City of Shawnee on preliminary engineering design study on Kickapoo Street, from
Kickapoo Spur to Farrell Street.
12. Consider Bids:
a. Removal of Snow and Ice From the Streets of the City of Shawnee Proposal (Open)
b. Rebuild One (1) Primary Clarifier and one (1) Intermediate Clarifier (Open)
c. Tapping Machine, Valve Insertion Equipment (Award)
d. Biosolids Land Application Apparatus (Award)
e. Safe Routes to School Infrastructure Project COS-PW-11-02 (Award)
13. New Business
13. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
14. Administrative Reports
15. Commissioners Comments
16. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36
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