AGENDA
BOARD OF CITY COMMISSIONERS
July 16, 2012 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. KEVIN NAGLE
LIFESONG CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 14.
b. Minutes from the June 18, 2012 regular meeting.
c. Acknowledge July 2, 2012 meeting cancellation due to lack of quorum.
d. Budget Amendments for CDBG Entitlement Grant Fund for 2011, 2010, 2009, 2008, 2007 and 2006.
Appropriate CDBG Entitlement Funds for these years (Rollover)
e. Budget Amendment for HOME Rehab Program Income Appropriate HOME Grant Program Income for Housing Rehabilitation (Rollover)
f. Budget Amendment for ODOC NSP Program Income Fund
Appropriate NSP Funds from ODOC for Housing Rehabilitation (Rollover)
g. Acknowledge the following minutes and reports:
• Shawnee Civic and Cultural Development Authority Minutes from May 17, 2012
• Traffic Commission Minutes from February 28, 2012 and March 27, 2012
• Shawnee Urban Renewal Authority minutes from June 5, 2012
• Project Payment Report for June 2012
• License Payment Report for June 2012
h. Lake Lease Renewals and Transfer:
Renewals
• Lot 1 Damron Tract, 33701 Belcher Road
L. and B. Smith
• Lot 3 Seck Tract, 33708 Post Office Neck
M and R. Wahkinney
• Lot 9A Eckel Tract, 15115 Eckel Road
M. Turk
• Lot 7 Johnston Tract, 16706 Magnino Road
G. Blankenship, Jr.
• Lot 4 Johnston Tract, 16800 Magnino Road
E. Moore
• Lot 2 Seck Tract, 33704 Post Office Neck
R. and H. Lamb
• Lot 10 Coffman Tract, 15201 Perry Road
L. and A. Redwine
• Lot 4 Belcher Tract, 15508 Nickens Road
E. Chidester
Transfer
• Lot 8 Magnino A Tract, 17230 Magnino Road
From: H. Miller
To: J. and V. Spivey
i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for John Caruso.
j. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Jonathan Shane Presley.
k. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Roger Smith.
l. Approve Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Seth McDonnell.
m. Approve Oklahoma Municipal Retirement Fund Normal Retirement for Karen Drain.
n. Traffic Commission Recommendations and Information from June 26, 2012.
Consideration of request by staff to designate Bradley Street from Bryan East to Lantana Circle as a no parking zone.
STAFF RECOMMENDATION : Staff recommends approval of request
BOARD RECOMMENDATION : Board recommends denying request
o. Authorize Police Department to purchase 8 police package vehicles. Five 2012 Police Chevy Tahoes and three 2013 Ford Police Utility vehicles at a cost of $210,599.00.
p. Mayor’s appointment and Re-appointments:
p. Mayor’s appointment and Re-appointments:
Pioneer Library System Board
Bob Perry 1st Full Term Expires 6-30-15
Planning Commission
Chris Silvia 2nd Full Term Expires 6-30-15
Ben Salter 2nd Full Term Expires 6-30-15
q. Approve Memorandum of Understanding between the District Attorney’s Office, 23rd Judicial District and the Shawnee Police Department regarding “Stop Violence Against Women Grant”.
r. Accept recommendation for purchase of library furniture at a state contract price of $59,000.00 with the library donating $9,000.00 toward the purchase price.
s. Request to go out for RFQ’s for design and construction of Shawnee Municipal Pool.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. A public hearing and consideration of a Conditional Use Permit in C-3; Automotive, Commercial and Recreation district for property located at 924 N. Harrison. Case #P10-12 Applicant: Don Ciros Tacos
5. A public hearing and consideration of approval for a one operator beauty parlor for property located at 1415 N. Union. Case #P11-12 Applicant: Jennifer Pelletier-Armanda
6. A public hearing and consideration of rezoning property located at 4030 N. Kickapoo from R-1; Single Family Residential to C-3; Automotive, Commercial and Recreation. Case #P12-12
Applicant: O’Reilly Automotive Store
7. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Defined Contribution Plan for Joe Punneo.
8. Consider an ordinance relating to water and sanitary sewer rates.
9. Acknowledge Sales Tax report received July, 2012.
10. Presentation on status of Kickapoo Street Widening Project.
11. Discuss and consider directing staff to begin financing process for budgeted projects.
12. Presentation and discussion of documents prepared by staff concerning a trust indenture for the CVB.
13. Consider and approve granting of Easement(s) to the Oklahoma Department of Transportation (ODOT) for the reconstruction and widening of SH102.
14. Consider Bids:
a. Harrison Street Planter Project Contract No. COS-PW-11-06 (Open)
b. Shawnee Library Re-roof (Award)
c. Bryan and Independence Streets Signalization Project Contract No. COS-PWA-11-08 (Award)
d. Kulhbird Lane Hazard Mitigation Project Contract No. COS-PW-11-09 (Award)
e. FY11-12 Rehab Asphalt Streets Project Contract No. COS-PW-11-10 (Award)
f. FY11-12 Rehab Concrete Streets Project Conract No. COS-PW-11-11 (Award)
g. Demolition of 217 N. Beard (Award)
15. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
16. Administrative Reports
17. Commissioners Comments
18. Adjournment
Respectfully submitted
Phyllis Loftis,CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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