AGENDA
BOARD OF CITY COMMISSIONERS
August 20, 2012 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. LARRY SPARKS
NEW BEGINNINGS CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 2 on the Shawnee Municipal Authority Agenda.
b. Minutes from the August 6, 2012 regular meeting and the August 13, 2012 special called
meeting.
c. Budget Amendment – Capital Fund 301
Airport Walking Track
d. Budget Amendment – Street Fund 302
e. Acknowledge the following minutes and reports:
• Shawnee Urban Renewal Authority minutes from July 3, 2012
• Project Payment Report for July 2012
• License Payment Report for July 2012
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Lisa Ockert.
g. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Richard Miller.
h. Acknowledge Oklahoma Municipal Retirement Fund Normal Retirement for Hazel Bond.
i. Lake Lease Transfers:
i. Lake Lease Transfers:
• Lot 1 Seck Tract, 33700 Post Office Neck
From: R. Watkins and D. Watkins
To: T. Giddens and D. Watkins
• Lot 14 Magnino Tract, 16704 Clearpond Lane
From: M. Clements and S. Clements
To: D. Lovelace
j. Approve contract with The Shaughnessy Group for video production work for Channel 30 and Web media outlets.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager’s presentation of Employee of the Month to Bryan Logan.
5. Discuss and consider an ordinance modifying the Shawnee unicipal Code so that it conforms to Oklahoma Statutes as to the definition of a “dilapidated building”.
6. Acknowledge Sales Tax report received August, 2012.
7. Discuss and consider city’s contract with BCBS providing medical insurance coverage for elected officials and dependents.
RECESS TO CONVENE THE SHAWNEE MUNICIPAL AUTHORITY TO BE FOLLOWED BY
THE SHAWNEE AIRPORT AUTHORITY
RECONVENE
8. Consider an Executive Session for discussion and possible action on any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
9. Consideration and possible action on matters discussed in Executive Session regarding any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
10. Discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee 10. Discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee
Tourism, Inc., for administration of the proceeds of the Shawnee Hotel Surcharge and operation of a Convention and Visitor’s Bureau. Continued from Special Called meeting August
16, 2012
11. Discussion, consideration and possible action to authorize City Manager to provide for the administration of the Shawnee Hotel Surcharge.
12. Discussion, consideration and possible action on such items as may be necessary to effect a transition from the contract with Shawnee Area Chamber of Commerce.
Continued from Special Called meeting August 16, 2012
13. Discussion, consideration and possible action on an ordinance creating a Tourism Advisory Committee.
14. Appointments to Tourism Advisory Committee.
15. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
16. Administrative Reports
17. Commissioners Comments
18. Adjournment
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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