AGENDA
BOARD OF CITY COMMISSIONERS
February 19, 2013 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in SMA Agenda Item No. 4-a
b. Minutes from the February 4, 2013 regular meeting and February 11, 2013 special call meeting.
c. Budget Amendment E-911 Fund 102
Transfer money from reserves to cover priority dispatch training – sole source reserve balance at 06/30/2012 $428,041
d. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from December 20, 2012
• Shawnee Urban Renewal Authority minutes from December 4, 2012
• License Payment Report for January 2013
• Project Payment Report for January 2013
e. Lake Lot Leases Renewal and Transfer:
Transfer:
• Lot 6 Seck Track, 33804 Post Office Neck
From: Daina Spangler/Gail Harjo Personal Rep
To: Derrick Carpenter Properties LLC
Renewals:
• Lot 5 Seck Tract, 33800 Post Office Neck
Greta Colvin and Duwayne Colvin
• Lot 9 Renfro Tract, 15807 Sleepy Hollow Road
Steve Leader and Jamie Leader
• Lot 15A Belcher Tract, 33310 Post Office Neck
John Hays and Jason Hays
• Lot 6 Mosler Tract, 16304 Archery Range Road
LaDonna Freement
• Lot 15 Hart Tract, 16409 Hart Road
Ronald Swadley
• Lot 14 Hart Tract, 16405 Hart Road
Ronald Swadley
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Amber Satterfield.
g. Accept agreement with Mitchell Armitage, Excel Auction, for auctioning items declared surplus to the City of Shawnee. Auction to be held on March 30, 2013 at the Expo Center.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager’s presentation of Employee of the Month to Brad Schmidt, Interim Systems Maintenance Manager.
RECESS CITY COMMISSION MEETING TO CONVENE SHAWNEE MUNICIPAL
AUTHORITY AND SHAWNEE AIRPORT AUTHORITY
RECONVENE
5. Public hearing and consideration of a resolution granting a Vehicle for Hire License to Castle Cab.
6. Consideration of an ordinance de-annexing a 20 acre parcel located near Walker Road and Homer Lane.
Tabled from the February 4, 2013 meeting.
7. Consider a resolution accepting the transfer of ownership of the local cable franchise from Allegience Communications, LLC to BCI Allegiance, LLC.
8. Discussion, consideration and possible action to appoint an insurance committee to consist of three commissioners and two staff members.
9. Acknowledge Sales Tax Report received February 2013.
10. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
11. Administrative Reports
12. Commissioners Comments
13. Consider an executive session in accordance with 25 O.S.§307 (B(4), communications with city’s attorneys concerning a pending investigation, claim or action, the grievances filed by the
IUPA and IAFF. The City Attorney has determined that disclosure will seriously impair the ability of the Commission to resolve the matter in the public interest.
14. Consider an Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S.
§307(B)(4).
15. Consider matters discussed in Executive Session regarding communications with city’s attorneys concerning a pending investigation, claim or action, the grievances filed by the IUPA
and IAFF. The City Attorney has determined that disclosure will seriously impair the ability of the Commission to resolve the matter in the public interest.
16. Consider matters discussed in Executive Session regarding discuss potential claims, litigation
or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4).
17. Adjournment
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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