SHAWNEE MUNICIPAL AUTHORITY
CITY OF SHAWNEE
SPECIAL CALLED SESSION
FEBRUARY 11, 2013
The Trustees of the Shawnee Municipal Authority met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, February 11, 2013 at 2:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Wes Mainord
Chairman
Pam Stephens Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
Absent: Keith Hall
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY
TO THE TRUSTEES OF SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 7th day of February, 2013, a Special Called Session will be held of the Trustees of the Shawnee Municipal Authority of the City of Shawnee, Oklahoma at the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 2:00 p.m. on February 11, 2013, and you are hereby notified to be present at said meeting.
The purpose of the following special call session of the City Commissioners will be to consider and take action with respect to a resolution agreeing to file application with the Oklahoma Water Resources Board (the “OWRB”) for financial assistance through the state loan program, with the loan proceeds being for the purpose of refinancing certain indebtedness; approving professional services agreements; and containing other provisions related thereto.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 7th day of February, 2013 at 1:52 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord
via e-mail at 7:20 o’clock p.m. on February 8, 2013
I delivered a true and correct copy to Commissioner Linda Agee
via e-mail at 1:53 o’clock p.m. on February 7, 2013
I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 7:58 o’clock a.m. on February 8, 2013
I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 3:45 o’clock p.m. on February 7, 2013
I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 5:46 o’clock p.m. on February 7, 2013
I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 1:52 o’clock p.m. on February 7, 2013 but no response was received
I delivered a true and correct copy to Commissioner Keith Hall
via e-mail at 5:05 o’clock p.m. on February 7, 2013
s/s Phyllis Loftis City Clerk, CMC
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 11TH DAY OF FEBRUARY, 2013 AT 2:00 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO CONSIDER AND TAKE ACTION WITH RESPECT TO A RESOLUTION AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE “OWRB”) FOR FINANCIAL ASSISTANCE THROUGH THE STATE LOAN PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF REFINANCING CERTAIN INDEBTEDNESS; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATED THERETO.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 2:00 p.m. on February 11, 2013 to consider and take action with respect to a resolution agreeing to file application with the Oklahoma Water Resources Board (the “OWRB”) for financial assistance through the state loan program, with the loan proceeds being for the purpose of refinancing certain indebtedness; approving professional services agreements; and containing other provisions related thereto.
Witness my hand this 7th day of February, 2013.
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER:
DECLARATION OF A QUORUM
Roll was called with six Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Consider and take action with respect to a resolution agreeing to file application with the Oklahoma Water Resources Board (the “OWRB”) for financial assistance through the state loan program, with the loan proceeds being for the purpose of refinancing certain indebtedness; approving professional services agreements; and containing other provisions related thereto.
Mr. John Waldo of BOSC, Inc. introduced the item by giving some background information regarding the existing bonds. The last time this bond was refinanced was in 2003 and there is approximately $13,500,000 remaining on the debt. Previously, the bonds were paid through the Pottawatomie County Development Authority but it was Mr. Waldo’s recommendation that the City refinance directly with the Oklahoma Water Resource Board. Also addressing this issue was Nate Ellis of Public Finance Law Group who discussed the debt service on the new note and presented several refinancing options for the Commission to consider at a later time.
It was noted that at the present time all that was required of the Commission was to approve a resolution that allowed the filing of an application with the Oklahoma Water Resource Board.
Resolution No. SMA-13-1 was introduced.
A RESOLUTION AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE “OWRB”) FOR FINANCIAL ASSISTANCE THROUGH THE STATE LOAN PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF REFINANCING CERTAIN INDEBTEDNESS; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATED THERETO.
A motion was made by Trustee Smith, seconded by Trustee Winterringer, to approve a resolution agreeing to file application with the Oklahoma Water Resources Board (the “OWRB”) for financial assistance through the state loan program, with the loan proceeds being for the purpose of refinancing certain indebtedness; approving professional services agreements; and containing other provisions related thereto. Motion carried 6-0.
There being no further business to be considered, the meeting was adjourned by power of the Chair. (2:22 p.m.)
WES MAINORD, MAYOR
(SEAL)
ATTEST:
_________________________
PHYLLIS LOFTIS, CMC
CITY CLERK
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