The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 3, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Ronald A. Gillham, Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Bradie Lee Winrow
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Father Percy Jerkins Emmanuel Episcopal Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 10.
b. Minutes of March 20, 2000 meeting
c. Budget Amendments in General Fund, 1998 HOME Grant Fund and Street & Alley Fund
d. Transfer of Appropriations in General fund
e. Acknowledge the following reports and minutes:
* Budget Status Report as of February 29, 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of February, 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of February, 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of February, 2000
* Civic and Cultural Development Authority minutes of February 17, 2000 meeting
* Sister Cities Council minutes of February 10, 2000 meeting
* Shawnee Public Library Board minutes of January 11, 2000 meeting
f. Lakesite Lease Renewal:
Lot 3, Belcher Tract
Otis Carl Martin
39 Nickens Road
Shawnee, OK 74801
g. Approve out of state travel for dispatcher Laura Jackson to attend Association of Police Communications Organization conference August 13 – 18, 2000 in Boston, Massachusetts
h. Acknowledge Shawnee Industrial Authority annual audit for year ending September 30, 1999
A motion was made by Commissioner Young, seconded by Vice Mayor Downing, that the Consent Agenda (a-h), be approved. Motion carried.
AYE: Young, Downing, Claybrook, Gillham, Harden, Winrow, Roach
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamations and Presentation:
Mayor Harden issued the following proclamations and presentations:
“Child Abuse Prevention Month”
April, 2000
(accepted by Sharon Skinner, OSU Extension Healthy Families Program and District 5 Child Abuse Prevention Task Force Coordinator)
“Trash Off Day”
April 15, 2000
(accepted by Nancy Ford and Tom Terry, Garden Club Council)
“Father Paul Zahler Day”
April 13, 2000
(accepted by Father Paul Zahler)
“Kappa Kappa Iota Days”
April 14 – 15, 2000
(accepted by Dorothy Norton and Pauline Young, retired teachers)
“Shawnee Educational Foundation Month”
April, 2000
(accepted by Sue Dick and Diane Canavan)
Resolution No. 6063 was presented to Dixie Lee Roberson for more than 36 years of loyal service to the City of Shawnee.
Resolution No. 6063 entitled “A resolution expressing appreciation to Dixie Lee Roberson for more than 36 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said Dixie Lee Roberson.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Winrow, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Winrow, Roach, Claybrook, Gillham, Young, Harden
NAY: None
Thereupon Mayor Harden declared Resolution No. 6063 duly passed and adopted.
Ms. Roberson was present to accept her resolution and expressed appreciation to the City of Shawnee and employees.
AGENDA ITEM NO. 3: Presentation by Mr. Andrew Dearth, Regional Manager of Charter Communications, concerning basic cable rate increase.
Mr. Andrew Dearth, Shawnee General Manager of Charter Communications, appeared before the Commission to give an update on the basic cable rate increase effective June 1, 2000.
Mr. Dearth stated that three channels would be moved from high service down to basic service; and the upgrades were in the process of realigning three or four levels of tiers being combined into one expanded tier.
A copy of the Annual Rate Filing for Shawnee prepared by Charter Communications was in the agenda packet for Commission’s information and was completed in accordance with FCC guidelines.
AGENDA ITEM NO. 4: Consider a resolution declaring certain items of personal property to be unclaimed personal property; the same being in possession of the Chief of Police and authorizing the sale of said items by public auction.
Resolution No. 6064 was introduced and the title read aloud.
Resolution No. 6064 entitled “A resolution declaring certain items of personal property to be unclaimed personal property or property whose ownership is not satisfactorily established, the same being in possession of the Chief of Police for more than six months; describing said items of property; authorizing the City Manager to deliver said items of personal property to the Chief of Police for sale for cash at public auction.”
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, that the Title and Resolution be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
Thereupon Mayor Harden declared Resolution 6064 duly passed and adopted.
It was announced the City auction would be held on April 15, 2000 at the Public Works Facility.
AGENDA ITEM NO. 5: Consider Tower lease with option between City and VoiceStream.
Fire Chief James Roberts reported that he had checked with FAA and the tower would be approved with some changes to bring the tower in compliance with FAA requirements.
Mr. Roberts advised that VoiceStream was offering to pay $500 a month for use of the tower.
It was staff’s recommendation to enter into the lease with VoiceStream.
A motion was made by Commissioner Gillham, seconded by Commissioner Roach, to approve the tower lease with option between the City of Shawnee and VoiceStream. Motion carried.
AYE: Gillham, Roach, Downing, Claybrook, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 6: Consider extending contract with BFI for FY 2000-2001 for waste disposal services.
Public Works Director James Cole reported that the current contract with BFI will expire on June 30, 2000 and the City has the option of extending the contract for three additional one-year periods.
He reported that although BFI is entitled to a three percent (3%) increase in the fee charge for collection and disposal, they have agreed to hold the cost for the coming fiscal year.
In consideration of the rising cost of fuel, it was staff’s recommendation to extend the contract at the current price of $8.00 per residential unit.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to approve extending the contract with BFI for FY
2000-2001 for waste collection and disposal services. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 7: Consider authorizing city attorney to acquire property on North Union Street by purchase or condemnation.
City Engineer John Krywicki reported that since the last time the Commission authorized him to get the property appraised and negotiate purchase of easements with the property owners for the North Union Street paving project, he has not been successful and he was recommending that the city attorney negotiate with the owners.
Resolution No. 6065 was introduced and acted upon.
Resolution No. 6065 entitled “A resolution declaring it to be a matter of public necessity to acquire certain easements for the purpose of construction and expansion improvements known as the proposed North Union Street paving project; describing said easements; and authorizing the City Manager and the City Attorney to acquire said easements by purchase or condemnation.”
A motion was made by Commissioner Gillham, seconded by Commissioner Roach, to approve the Title and Resolution. Motion carried.
AYE: Gillham, Roach, Downing, Claybrook, Young, Harden, Roach
NAY: None
Thereupon Mayor Harden declared Resolution No. 6065 was duly passed and adopted.
AGENDA ITEM NO. 8: Consider contract with Triad Design Group to prepare revisions of the Comprehensive Plan Land Use map and any related document revisions.
Community Development Director Mike Southard reported that since the last Comprehensive Plan was updated in 1995; numerous rezonings have been approved and should reflect on the Plan.
It was staff’s recommendation that Triad Design Group update the Plan since they had prepared the Plan and it would be expedient and economical.
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to approve a contract with Triad Design Group to prepare revisions to the Comprehensive Plan Land Use map and any related document revisions. Motion carried.
AYE: Roach, Downing, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 9: Consider authorizing City Engineer to prepare plans and specifications for water assessment district for Granada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek
Additions.
City Engineer John Krywicki informed the Commission that he had started working on the design for the water assessment district and he anticipated that it would take about six months for the project to be completed. He stated that it would be contingent upon the petition meeting the 50% approval of property owners.
Dr. Roger Hadley, 13 Del Rancho Lane, stated that he would be preparing the petition for the owners to sign and that would probably take about 30 days.
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, to authorize City Engineer John Krywicki to prepare plans and specifications for water assessment district for Granada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek Additions. Motion carried.
AYE: Downing, Gillham, Young, Harden, Winrow, Roach, Claybrook
NAY: None
AGENDA ITEM NO. 10: Open and consider bids for Mowing and Debris Removal. (Code Enforcement)
The following bid was opened, read aloud and found to be as follows:
Contract for Mowing and Cleaning Weeds and Trash for 2000/01 Fiscal Year (Code Enforcement), with an option to extend for one (1) year
Bidder: Carl W. McCollum, Shawnee, OK
Bid Items Amount
1. a. Cutting grass and weeds on 10,000 sq. ft. $ 45.00
or less of land area. Less than 25% of
the land shall be covered with vegetation
higher than two feet.
b. Each additional 1,000 sq. ft. of land 1.50
area up to one acre.
2. a. Cutting grass and weeds on 10,000 sq. ft. 50.00
or less of land area. More than 25% of
the land shall be covered with vegetation
higher than two feet.
b. Each additional 1,000 sq. ft. of land 1.50
area up to one acre.
3. a. Cutting grass and weeds on larger areas: 50.00
bid per acre or part thereof. Less than
25% of the land shall be covered with
vegetation higher than four feet.
b. Cutting grass and weeds on larger areas: 55.00
bid per acre or part thereof. More than
25% of the land shall be covered with
vegetation higher than four feet.
4. a. Debris removal: Each ½ ton pick-up load. 40.00
b. Disposal of vehicle tires—each. 3.00
5. Show-up fee—(to be used if cancellation of 20.00
order is made subsequent to issuance of order.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to award the contract on mowing and cleaning weeds and trash for fiscal year 2000/01 to Carl W. McCollum, Shawnee, Oklahoma, as the lowest and best bid.
AGENDA ITEM NO. 12: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Under Citizens Participation, Mr. William Choate, 209 East Oak, Seminole, Oklahoma, an attorney representing his client, Ms. Lynn Akins, appeared before the Commission wanting their approval to obtain two statements that the Police Department had denied him and he was wanting the Open Records Act followed.
The city attorney and police chief had advised Mr. Choate to go through the court process and get a Court Order for release of the records.
Next, Mr. David Walk, appeared on behalf of Crystal Clear Perspectives, cameraman who videotapes the Commission meetings sponsored by community businesses, expressed “thank you” to the Commission (noting changes due to the recent election) and relayed that it
had been nice working with them.
AGENDA ITEM NO. 13: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 14: Commissioners’ Comments.
There were no Commissioners’ Comments.
AGENDA ITEM NO. 15: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Winrow, seconded by Vice Mayor Downing, that the meeting be adjourned. Motion carried. (8:53 p.m.)
AYE: Winrow, Downing, Claybrook, Gillham, Young, Harden, Roach
NAY: None
_____________________________ MAYOR
(SEAL)
ATTEST:
__________________________
CITY CLERK
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