THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, COUNTY OF POTTAWATOMIE, STATE OF OKLAHOMA, MET IN RESCHEDULED REGULAR SCHEDULED SESSION IN THE COMMISSION CHAMBERS AT CITY HALL, 9TH AND BROADWAY, SHAWNEE, OKLAHOMA, MONDAY, JUNE 10, 2013, DURING THE BOARD OF CITY COMMISSIONERS MEETING AT 6:30 P.M., PURSUANT TO NOTICE DULY POSTED AS PRESCRIBED BY LAW. UPON ROLL CALL, A QUORUM WAS DECLARED WITH THE FOLLOWING MEMBERS IN ATTENDANCE:
PRESENT: Agee, Harrod, Mainord, Hall, Winterringer, Smith
ABSENT: Stephens
Call to Order
Declaration of a Quorum
AGENDA ITEM NO. 1: Consider approval of Consent Agenda
a. Minutes from the May 20, 2013 regular meeting (Recessed until May 28, 2013)
b. Authorize staff to solicit bids for the Jefferson Terrace Water Line Replacement
A motion was made by Trustee Hall, seconded by Trustee Harrod, to approve the Consent Agenda item Nos. 1(a-b). Motion carried 6-0.
AGENDA ITEM NO. 2: Discussion, consideration and possible action on real estate purchase contract for property located at 200 S. Beard, Shawnee, Oklahoma.
City Attorney Mary Ann Karns stated the purchase price of the property is $200,000.00 and the City will pay all costs associated with fees. The property will provide access to a collector street and also provides rail service for the delivery of materials. Staff recommends the acquisition of the property.
A motion was made by Trustee Hall, seconded by Trustee Agee, to approve the real estate purchase contract for property located at 200 S. Beard, Shawnee, Oklahoma. Motion carried 6-0.
AYE: Hall, Agee, Harrod, Mainord, Winterringer, Smith
NAY: None
AGENDA ITEM NO. 3: Consider Bids:
a. Sale and Removal of 150# Negative Pressure Ozone System (Award)
Maintenance Manager Brad Schmidt announced that one bid was received and after review and consideration it was staff’s recommendation to award the bid to Fisher Ferry Water District of Vicksburg, Mississippi in the amount of $77,000.00.
A motion was made by Trustee Harrod, seconded by Trustee Hall, to accept staff’s recommendation and award the bid to Fisher Ferry Water District in the amount of $77,000.00. Motion carried 6-0.
AGENDA ITEM NO. 4: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no new business.
AGENDA ITEM NO. 5: Administrative Reports
City Manager Brian McDougal explained the breach of the sediment basin at the Water Treatment Plant. The recent rains have caused the river bank to erode and reach the sediment basin. He stated there are no immediate health issues. Staff plans to advertise for bids soon to pump the sediment basin and shore up the bank. The estimated cost of both projects is $500,000.00.
AGENDA ITEM NO. 6: Consider an Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4).
A motion was made by Trustee Harrod, seconded by Trustee Winterringer, to enter into Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4). Motion carried 6-0.
AYE: Harrod, Winterringer, Smith, Agee, Mainord, Hall
NAY: None
TRUSTEES ENTERED INTO EXECUTIVE SESSION AT 7:15 P.M. WITH ALL MEMBERS PRESENT.
TRUSTEES RECONVENED FROM EXECUTIVE SESSION AT 8:30 P.M. WITH ALL MEMBERS PRESENT
AGENDA ITEM NO. 7: Consider matters discussed in Executive Session regarding discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4).
No action taken.
AGENDA ITEM NO. 8: Adjournment
There being no further business to come before the meeting, a motion was made by Trustee Harrod, seconded by Trustee Hall, that the meeting be adjourned. Motion carried 6-0. (8:31 p.m.)
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