THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, COUNTY OF POTTAWATOMIE, STATE OF OKLAHOMA, MET IN REGULAR SCHEDULED SESSION IN THE COMMISSION CHAMBERS AT CITY HALL, 9TH AND BROADWAY, SHAWNEE, OKLAHOMA, MONDAY, AUGUST 5, 2013, DURING THE BOARD OF CITY COMMISSIONERS MEETING AT 6:30 P.M., PURSUANT TO NOTICE DULY POSTED AS PRESCRIBED BY LAW. UPON ROLL CALL, A QUORUM WAS DECLARED WITH THE FOLLOWING MEMBERS IN ATTENDANCE:
PRESENT: Agee, Harrod, Mainord, Hall, Winterringer
ABSENT: Stephens, Smith
Call to Order
Declaration of a Quorum
AGENDA ITEM NO. 1: Consider approval of Consent Agenda
a. Minutes from the July 15, 2013 regular meeting
b. Authorize staff to seek bids and start engineering phase of multiple General Construction Projects for FY13-14
c. Budget Amendment from SMA Fund 501
These are rollover’s from last year budget for projects that were not completed before year end.
d. Authorize staff to purchase two (2) ¾ ton pickups from the state contract bid price
A motion was made by Trustee Hall, seconded by Trustee Harrod, to approve the Consent Agenda item Nos. 1(a-d). Motion carried 5-0.
TRUSTEES DEVIATED FROM PRINTED AGENDA TO CONSIDER AGENDA ITEM NO. 2 AFTER EXECUTIVE SESSION.
AGENDA ITEM NO. 3: Consider Bids:
a. Water Treatment Sludge Removal Project SMA-14-02 (Award)
Public Works Director Steve Nelms announced that five bids were received and after review and consideration it was staff’s recommendation to award the bid to Nutri-Ject Systems of Hudson, Iowa in the total amount of $208,000.50.
A motion was made by Trustee Harrod, seconded by Trustee Hall, to accept staff’s recommendation and award the bid to Nutri-Ject Systems in the total amount of $208,000.50. Motion carried 5-0.
b. Jefferson Terrace Water Line Replacement Project (Re-Award)
Public Works Director Steve Nelms announced that three bids were received and after review and consideration it was staff’s recommendation to award the bid to Orion Construction of Oklahoma City, Oklahoma in the total amount of $428,779.38. However, after awarding the bid, Orion Construction has failed to return the notice of award along with the required bonds within the set time. Staff is recommending to award the bid to the second lowest bidder, Jordan Contractors, Inc. of Tecumseh, Oklahoma in the amount of $579,887.00.
A motion was made by Trustee Harrod, seconded by Trustee Agee, to accept staff’s recommendation and re-award the bid to Jordan Contractors, Inc. in the total amount of $579,887.00. Motion carried 5-0.
Urban Contractors, Inc. $218,000.00
Oklahoma City, OK
Jordan Contractors, Inc. $221,750.00
Tecumseh, OK
Krapff-Reynolds Construction Co. $352,000.00
Oklahoma City, OK
Merryman Excavation $538,500.00
Woodstock, IL
Public Works Director Steve Nelms read the bids into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Trustee Harrod, seconded by Trustee Winterringer, to defer the bid award to the August 19, 2013 Shawnee Municipal Authority meeting. Motion carried 5-0.
AYE: Harrod, Winterringer, Agee, Mainord, Hall
NAY: None
AGENDA ITEM NO. 4: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no new business.
AGENDA ITEM NO. 5: Administrative Reports
There was no Administrative Reports.
AGENDA ITEM NO. 6: Consider an Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4).
A motion was made by Trustee Winterringer, seconded by Trustee Agee, to enter into Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4). Motion carried 5-0.
AYE: Winterringer, Agee, Harrod, Mainord, Hall
NAY: None
TRUSTEES ENTERED INTO EXECUTIVE SESSION AT 7:19 P.M. WITH ALL MEMBERS PRESENT.
COMMISSIONER SMITH ARRIVED AT 7:58 P.M.
TRUSTEES RECONVENED FROM EXECUTIVE SESSION AT 8:05 P.M. WITH ALL MEMBERS PRESENT
AGENDA ITEM NO. 7: Consider matters discussed in Executive Session regarding potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S. §307(B)(4).
No action taken.
AGENDA ITEM NO. 2: Discussion, consideration and possible action on a resolution authorizing the Shawnee Municipal Authority to issue its sales tax revenue note, Series 2013 in the aggregate principal amount of $3,040,00.00 to finance water park improvements and cost related to financing.
Resolution No. SMA-2013-5 was introduced.
A RESOLUTION AUTHORIZING THE SHAWNEE MUNICIPAL AUTHORITY (THE AUTHORITY”) TO ISSUE ITS SALES TAX REVENUE NOTE, SERIES 2013 IN THE AGGREGATE PRINCIPAL AMOUNT OF $3,040,000.00 (THE “NOTE”); WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF SHAWNEE, OKLAHOMA (THE “CITY”) AND THE AUTHORITY PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF A NOTE INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING TO THE TRANSACTION; AND CONTAINING OTHER PROVISIONS RELATING THERETO.
Lending institutions submitting interest rates for consideration are as follows:
First United Bank 2.430%
Vision Bank 2.750%
BancFirst 3.375%
Bank of Oklahoma 3.650%
First National Bank – Shawnee 4.125%
John Waldo with BOSC advised he sent bid packets to ten financial institutions.
A motion was made by Trustee Harrod, seconded by Trustee Hall, to approve a resolution authorizing the Shawnee Municipal Authority to issue its sales tax revenue note, Series 2013 in the aggregate principal amount of $3,040,00.00 to finance water park improvements and cost related to financing. Motion carried 6-0.
______________________________
LISA LASYONE, DEPUTY CITY CLERK
SECRETARY
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