BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
August 7, 2013
The Board of City Commissioners met in Special Called Session at the Comfort Inn, 5400 Enterprise Court, Shawnee, Oklahoma, Wednesday, August 7, 2013 at 2:30 p.m., pursuant to notice duly posted as prescribed by law
Absent
Mayor
Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
Absent: Mayor Mainord, Commissioner Stephens, Commissioner Hall
Others in attendance were Bill Geist, City Manager Brian McDougal, City Attorney Mary Ann Karns, City Clerk Phyllis Loftis, Expo Director Mike Jackson, Alan Nichols, Shawnee Police Department, Wayne Trotter of the Countywide News, Convention & Visitors’ Bureau Chairman Neal Lindenbaum and Frank Sims.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 29th day of July, 2013, a Special Called Session will be held of the Board of Commissioners at the Comfort Inn & Suites, 5400 Enterprise Court, Shawnee, Oklahoma at 2:30 p.m. on August 7, 2013, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 29th day of July, 2013 at 4:49 p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 12:35 o’clock p.m. on July 30, 2013
I delivered a true and correct copy to Commissioner Linda Agee via e-mail at 5:04 o’clock p.m. on July 29, 2013
I delivered a true and correct copy to Commissioner John Winterringer via e-mail at 12:47 o’clock p.m. on July 30, 2013
I delivered a true and correct copy to Commissioner Steve Smith via e-mail at 4:49 o’clock p.m. on July 29, 2013 but no response was received
I delivered a true and correct copy to Commissioner James Harrod via e-mail at 9:15 o’clock p.m. on July 29, 2013
I delivered a true and correct copy to Commissioner Pam Stephens via e-mail at 4:49 o’clock p.m. on July 29, 2013 but no response was received
I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 6:59 o’clock a.m. on July 30, 2013
s/s Phyllis Loftis City Clerk
CALL FOR SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 7TH DAY OF AUGUST, 2013 AT 2:30 O’CLOCK P.M. AT THE COMFORT INN AND SUITES, 5400 ENTERPRISE COURT, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE
BY VIRTUE OF THE AUTHORITY VESTED IN ME BY SECTION 4, ARTICLE IV OF THE CHARTER OF THE CITY OF SHAWNEE, OKLAHOMA, A SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS, ARE HEREBY CALLED TO MEET AT THE COMFORT INN AND SUITES, 5400 ENTERPRISE COURT, SHAWNEE, OKLAHOMA AT 2:30 P.M. ON AUGUST 7, 2013,
WITNESS MY HAND THIS 29TH DAY OF JULY, 2013.
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
At the commencement of the meeting, a quorum of four Commissioners was present.
AGENDA ITEM NO. 1: Presentation and discussion with Mr. Bill Geist regarding the Shawnee Convention & Visitor’s Bureau (CVB).
Mr. Geist began the discussion by asking commissioners for input regarding the City’s current relationship with the CVB. Commissioner Smith stated that he felt the issues between the organizations became problematic when CVB bought property with public funds a few years ago and the property was then “owned” by the Chamber of Commerce. He also stated that he felt it was difficult to obtain information from the Chamber.
Commissioner Winterringer stated that he felt there were still bad feelings between the Chamber and the City because of CVB issues and the resignation of one of their employees.
Areas also discussed between Mr. Geist and Commissioners were whether the CVB was marketing current attractions correctly, whether tourism dollars were being spent wisely, increasing hotel/motel fees, realignment of current fees and the impact of casinos on tourism.
Commissioner Harrod stated that Shawnee needs to determine what it wants to be known for. If it’s the rodeo, then more tourism dollars need to be spent at the Expo Center.
At 3:35 p.m. Commissioner Smith left the meeting and a quorum was no longer present.
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