The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, October 16, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
Steven Blair Brad Roach
Commissioner Ward 4 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
ABSENT:
James Harrod
Commissioner Ward 3
INVOCATION Emmitt Hazelwood
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 12.
b. Minutes of October 2, 2000 meeting
c. Transfers of Appropriations in General Fund
d. Acknowledge the following reports and minutes:
* Budget Status Report as of September 30, 2000
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of October, 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of September 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of September 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of September 2000
* Utility Division Report for the month of September, 2000
* City Clerk Report for month of September, 2000
* Shawnee Police Report for the month of September, 2000
* Shawnee Community Center Report for the month of September 2000 and Quarterly Report for the months of July, August and September 2000
* Shawnee Urban Renewal Authority minutes of September 6 and September 19, 2000 meetings
* Traffic and Transportation Commission minutes of August 22, 2000 meeting
* Shawnee Public Library Board minutes of July 11, 2000 meeting
e. Lakesite Lease Renewals:
Lot 5, Renfro Tract Lot F, South School Tract
Lesalee Hinkle Doyle Napier
114 Sleepy Hollow Road 3101 Overland
Shawnee, OK 74801 Del City, OK 73115
f. Recommendations from the Traffic and Transportation Commission meeting of September 26, 2000
1) Consider request from James Cole to remove the “15 Minute Parking” signs at 2 East Main
Recommendation: To approve request
2) Consider request of Mr. Lane, 202 N. Park for “No Parking” signs in the alley behind 202 N. Park (Angel’s Acres)
Recommendation: To deny request
3) Consider request from Mr. Gene Gruette, 1111 E. Farrall for a speed limit sign in the 1100 block of E. Farrall.
Recommendation: To deny request
4) Consider request from Ms. Sharon Buss for a stop sign at 10th and Florence streets making this intersection a 4-way stop; also request for “Children at Play” signs to be placed in this area.
Recommendation: To deny both requests
g. Approve out-of-state travel for Pat Cope and Keith Mangus to attend classes on highway safety in Mesquite Texas June 26-29, 2001.
h. Approve out-of-state travel for Hank Land to attend International Association of Police Chiefs conference in San Diego, California November 11 –15, 2000.
i. Approve out-of-state travel for Lt. Gary Young to attend a Street Survival Seminar in San Antonio, Texas November 14 – 16, 2000.
j. Authorize staff to advertise for bids for aggregates and hot mix asphalt for use in street and road maintenance.
k. Authorize staff to advertise for bids for water treatment plant expansion.
l. Approve application for Mixed Beverage License for Fiesta Restaurants, Inc. d/b/a Garcia’s Mexican Restaurant.
m. Approve renewal of the following agreements for fiscal year 2000-2001:
1) Independent School District No. 93 for placement of police officers in school on a full-time/half-time basis.
2) Gordon Cooper Technology Center, District No. 5 for placement of police officers in school on a full-time basis.
3) Housing Authority provision for supplemental police services for public housing residents.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to approve Consent Agenda Item No. 1 (a-m), less (k). Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Blair, Roach
NAY: None
Commissioner Claybrook pulled item (k) for separate discussion.
Public Works Director James Cole addressed questions and presented a handout concerning water treatment plant expansion.
A motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to approve Consent Agenda Item No. 1 (k). Motion carried.
AYE: Claybrook, Roach, Downing, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 2: City Manager Presentation:
City Manager Terry Powell presented a plaque and gift certificate to Street Department employee Larry Barry as the October employee of the month in recognition of his excellent and dedicated service with the City of Shawnee since 1981.
AGENDA ITEM NO. 3: Mayor’s Proclamations:
Mayor Harden issued the following proclamations:
“Retired Senior Volunteers Program (RSVP) Week”
October 23 – 28, 2000
(accepted by Connie Meisser and Billie Williams)
“National Royal Rangers Week”
October 16 – 22, 2000
(accepted by Orville Drake)
“National Business Women’s Week”
October 15 – 21, 2000
(accepted by Mary Zeller)
“Ryan Franklin Day”
October 16, 2000
(accepted by Ryan Franklin, Olympic Gold Medalist on Baseball Team USA 2000)
THE COMMISSION NOW RECESSED FOR A RECEPTION HONORING RYAN FRANKLIN AT 8:00 P.M.
THE COMMISSION NOW RECONVENNED AT 8:15 P.M.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance to rezone property located north and west of Interstate 40 and Kickapoo Street from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for wireless communication tower. (Applicant: AT&T Wireless) (Planning Commission deferred to 10/18/00 meeting)
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that this item be deferred until after the Planning Commission meeting on October 18, 2000. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 5: Presentation by Administrative Assistant Lori Bowlan on two Shawnee Municipal Airport documents: Minimum Standards and Requirements for Commercial Aeronautical Services and Activities and Airport Rules and Regulations.
Ms. Lori Bowlan, Administrative Assistant to the City Manager, gave a presentation to the City Commission concerning the proposed changes to the Minimum Standards & Requirements for Commercial Aeronautical Services and Activities and Airport Rules and Regulations.
Ms. Bowlan showed a side-by-side comparison of the current documents and the documents with proposed changes.
At the conclusion, she answered questions from Commission members. Ms. Bowlan stated that the Airport Advisory Board held two working sessions to revise these documents along with the assistance of Don Avilez and Don Harris of the FAA.
Mr. Mark White, Fixed Base Operator, also addressed the Commission to provide additional information and answer questions.
AGENDA ITEM NO. 6: Consider an ordinance amending Airport Rules and Regulations (Ordinance 1570NS).
Ordinance No. 1984NS was introduced and the title read aloud.
Ordinance No. 1984NS entitled “An ordinance amending the Code of the City of Shawnee, Oklahoma, by amending Chapter 6, Article III, Sections: 6-21, 6-22, 6-23, 6-26, 6-28, 6-29, 6-30, 6-31, 6-34, and 6-36 pertaining to the minimum standards and requirements for commercial aeronautical services and activities at the Shawnee Municipal Airport, restricted use of the airport for commercial activities, restricted safety areas, airport property lease rate calculation, aircraft parking, fueling of aircraft, landing and take-off rules, use of T-hangars, construction and airport ground maintenance, fire regulations, penalty for violation, and declaring an emergency.”
A motion was made by Commissioner Claybrook, seconded by Commissioner Blair, that the Title and Sections 1 and 2 be approved. Motion carried.
AYE: Claybrook, Blair, Roach, Downing, Pettyjohn, Harden
NAY: None
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, that Section 3, the emergency clause, be approved. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1984NS duly passed and adopted.
AGENDA ITEM NO. 7: Consider the recommendation of the Shawnee Airport Advisory Board to adopt the revised Minimum Standards for Commercial Activities at the Shawnee Municipal Airport.
A motion was made by Vice Mayor Downing, seconded by Commissioner Claybrook, to accept the recommendation of the Shawnee Airport Advisory Board to adopt the revised Minimum Standards for commercial activities at the Shawnee Municipal Airport. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
AGENDA ITEM NO. 8: Consider the recommendation of the Shawnee Airport Advisory Board to issue airport permits for specific commercial activities at the Shawnee Municipal Airport.
A motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to approve the recommendation of the Shawnee Airport Advisory Board to issue airport permits for specific commercial activities at the Shawnee Municipal Airport. Motion carried.
AYE: Claybrook, Roach, Downing, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 9: Consider request from Karla Hopper to waive public nuisance liens on property located at 637 N. Louisa. (Lien amount: $1,579.54)
A motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, to accept Planning/Code Enforcement Director Mike Southard’s recommendation to approve the request from Karla Hopper to waive the public nuisance liens on property located at 637 North Louisa in the amount of $1,579.54. Motion carried.
AYE: Downing, Pettyjohn, Harden, Roach, Claybrook
NAY: Blair
Mr. Southard suggested forming a committee or work with the City Attorney to review cases like this type.
AGENDA ITEM NO. 10: Consider authorizing participation in claims and/or litigation against the Oklahoma Tax Commission regarding City sales and use tax revenues which have been erroneously withheld by the Oklahoma Tax Commission.
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, authorizing the City of Shawnee to participate in the class action lawsuit against the Oklahoma Tax Commission regarding City sales and use tax revenues which have been erroneously withheld by the Oklahoma Tax Commission. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 11: Consider authorizing staff to advertise for proposals for financial software.
Budget/Finance Director Jim Wilsie requested permission to solicit proposals for financial software. The replacement of the financial software is included in the annual budget. All financial software that the City is currently using will be replaced and several new software programs will be added. The new programs are permits and inspections, business licenses, cemetery records, and work orders.
The problems with the current software programs are failing to provide all the information needed in a timely and efficient manner.
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to approve the request to advertise for financial software proposals for new software programs and including a citizen complaint tracking program.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 12: Consider Bids and Proposals:
a. Municipal Liability Insurance (award)
A motion was made by Commissioner Claybrook, seconded by Commissioner Roach, to award the bid for municipal liability insurance to Oklahoma Municipal Assurance Group (OMAG) in the amount of $114,384.51 with $102,946.06 early payment option. Motion carried.
AYE: Claybrook Roach, Downing, Pettyjohn, Harden, Blair
NAY: None
b. Sewer Rehab Project (open)
BIDDER AMOUNT
Heller Co., Inc. $486,550.00
Hot Springs, AR 71902
Jordan Contractor’s, Inc. $396,550.00
Tecumseh, OK 74873
Urban Contractor’s Inc. $453,600.00
Oklahoma City, OK 73157
Krapff-Reynolds Construction Co. $444,350.00
Midwest City, OK 73140
Engineer’s Estimate: $422,775.00
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to defer the sewer rehab project bids to the next City Commission meeting. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 13: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 14: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 15: Commissioners’ Comments.
Under Commissioners’ Comments, Commissioner Pettyjohn inquired about garage sale violations and how many citations had been written.
Police Chief Land advised that he would research and report back at a later date.
Commissioner Roach stated that he had observed drainage areas in Midwest City and was impressed. He would like to see Shawnee do something along this line.
City Manager Terry Powell informed Commissioner Roach that Public Works Director James Cole is currently in the process of mapping all drainage areas.
AGENDA ITEM NO. 16: Administrative Reports.
Under Administrative Reports, Planning/Code Enforcement Director Mike Southard advised that Mr. Hubert Wright, 528 North Union, was appealing the decision made to demolish the property on July 3, 2000.
Mr. Wright was given 90 days to bring the property in compliance with City Code or the City would proceed with the demolition.
Mr. Wright was appealing and would like more time.
No action was taken so the decision made to demolish July 3, 2000 still stands.
AGENDA ITEM NO. 17: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, that the meeting be adjourned. Motion carried. (9:37 p.m.)
AYE: Downing, Pettyjohn, Harden, Blair, Roach, Claybrook
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
____________________________
CITY CLERK
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