The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, July 2nd, 2014 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Approval of the minutes from the June 4th, 2014 Planning Commission Meeting
Vice-Chairman Silvia asked if the members had a chance to review the minutes and then proceeded to ask for a motion. Commissioner Bergsten made the motion to approve the minutes as listed, seconded by Commissioner Cowen to approve the June 4th, 2014 minutes.
AGENDA ITEM NO. 3: Swearing in of Robbie Kienzle to the Planning Commission
Vice-Chairman Silvia opened the swearing in. Cheyenne Lincoln swore Robbie Kienzle in as board member to the Planning Commission.
AGENDA ITEM NO. 4: Citizen’s Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Silvia opened the public portion and announced that this is an open time for discussion for those with questions on topics not on the Agenda and such individuals are welcome to address the Board. Chairman Silvia asked if anyone would like to come forward. No one came forward and Chairman Silvia closed the public portion of the meeting.
AGENDA ITEM NO. 5: Case #S07-14 – Consideration of approval of a Preliminary Plat for Stone Creek Crossing located at the northwest corner of MacArthur and Acme Rd.
Applicant: Stone Creek Investments, Inc.
Chairman Silvia asked for the staff report. Justin Debruin presented the staff report.
Mr. Debruin mentioned the applicant requested a rezone on undeveloped
land and proposed a two phase development. There would be a total of 110 lots.
Justin Debruin informed the Commissioners that Staff does recommend approval of
the Preliminary Plat based on conditions that include approval from the Engineering
department regarding storm water plans and also based on approval of construction
documentation. Mr. Debruin asked if there were any questions that he could answer.
Chairman Silvia also asked if any Commissioners had questions. Vice-Chairman
Salter spoke and asked for clarification regarding the number of lots in the
development due to the Preliminary plat showing twelve and the report showing
sixteen. Mr. Debruin announced the applicant was present at the meeting and could
clarify the discrepancy and also stated that he believed the applicant may not be sure
on the exact number of lots yet. Chairman Silvia and Vice-Chairman Salter informed
the board that they would need to vote on approving either twelve or sixteen lots.
Commissioner Kerbs asked what school district this development would fall under.
Mr. Debruin and Vice-Chairman Salter informed him it was Shawnee School District.
Commissioner Kienzle asked if they knew what Elementary school it would feed into,
and Staff announced it would be Will Rogers. Chairman Silvia asked if there were any
more questions for staff. Commissioner Cowen asked if the aerobic systems on the
far west boundary were the twelve being spoken of. Mr. Debruin affirmed his
question and pointed out the lots marked in yellow would have the aerobic systems.
Vice-Chairman Salter also asked about the upkeep to the private roads in the cul-de
sac and if they were wide enough to be approved by Fire Department standards. Mr.
Debruin informed him that they would be kept up to city standards and that there
was a deviation requested regarding the length, and Mr. Debruin commented that
there is approval up to a thousand feet. Commissioner Cowen stated that he believed
the applicant would accommodate gravity flow for the other four lots if possible and
with the condition the city sewer worked. Mr. Debruin agreed. Commissioner Kienzle
asked when the board would see this development come before the Planning
Commission again and the Commissioners informed her that a hearing for a Final
plat would be turned in and Commissioner Kienzle asked if they knew of a possible
timeline. Mr. Debruin stated that he believed it was fairly immediate. He also stated
that there may be a detention pond added and Commissioner Cowen asked if there
was a high pressure or low pressure line. Mr. Debruin was unsure. Commissioner
Kerbs asked how many lots were in the flood plain. Mr. Debruin stated that there
were none. Chairman Silvia asked if there were any further questions for staff, there
were none.
Chairman Silvia proceeded to open the public portion of the hearing and
asked if any person that was in favor of the development would like to come forward
and answer any questions. Andrew Wilson, engineer for the applicant, came forward
and announced that he would be happy to answer any questions the Commissioners
had. Mr. Wilson informed the Commissioners that the discrepancy with the number of
lots pertained to the area the lots were in would be difficult to attach to sewer.
Chairman Silvia asked Mr. Wilson if he would like Staff to vote on twelve lots or
sixteen and after brief discussion, Mr. Wilson mentioned twelve.
Andrew Wilson informed Commissioners that it would be as quick as they can go and
that they hoped to see the board next month for the Final plat.
Commissioner Bergsten asked if in order to have a normal sewer system, they would
have to have a pump station and that the cost of the pump station would be more.
Mr. Debruin agreed and Commissioner Cowen also mentioned the maintenance of a
pump station is expensive.
Chairman Silvia informed the Commissioners that the public portion was
still open and asked if there was any person there that would like to speak against
the proposal, there were none and the public portion closed. Chairman Silvia
informed staff could return to their questions and Commissioner Kerbs asked if there
was a detention pond and staff stated there was and Commissioner Kerbs proceeded
to ask if there would be circulation in the detention pond. Chairman Silvia asked the
applicant if they had any information regarding circulating the water and Mr. Wilson
stated that he believed there would probably be a fountain to lower any algae growth
but haven’t discussed the issue yet. Commissioner Cowen asked Mr. Wilson if he
could make that included on the Final plat and he agreed. Chairman Silvia asked if
there were any other questions, there were none and asked for a motion.
Motion carries per staff recommendations along with addition of up to 16 lots:
AYE: Bergsten, Kerbs, Silvia, Salter, Cowen, Kienzle
NAY:
ABSTAIN:
AGENDA ITEM NO. 6: Case #S09-14 – Consideration of approval of a Final Plat for Shawnee Marketplace Planned Unit Development located at the SWQ of I-40 and Kickapoo Street
Applicant: Cates-Clark & Associates, LLP
Chairman Silvia announced agenda item number six and Justin Debruin came forward to
inform the Commissioners that they were not ready to vote on approval on the Final Plat at
this time and to possibly schedule a special meeting around July 16th, 2014, or any time
around the 15th through the 17th to make a quorum, if not, it would be pushed to the next
meeting in August. Mr. Debruin informed the Commissioners that staff has not received
enough information to recommend approval. Chairman Silvia stated he would be out of
state and asked for a head count. Mr. Debruin discussed the time of the meeting could be
any time that would work for the Commissioners. Commissioner Kerbs stated he would
also be out of state. Commissioner Cowen and Commissioner Bergsten would be available.
Commissioner Kienzle informed them that it would be difficult to make it during then.
Chairman Silvia asked for a motion to entertain a special meeting to be determined after
hearing the responses.
AGENDA ITEM NO. 7: Case #P09-14 – A public hearing for consideration of approval to rezone property located NW of Terminus of Churchill St., Woodsong Addition, Shawnee, OK from A-1; Rural Agricultural, Planned Unit Development, to R-1; Single Family Residential
Applicant: Rick Austin
Chairman Silvia asked for the staff report. Justin Debruin stated the proposed rezone covered roughly twenty-four acres and would be consistent with the surrounding properties in the area. Mr. Debruin also mentioned that the Planned Unit Development attached served only to reduce the setback from twenty five feet, to twenty feet. Mr. Debruin informed Commissioners that staff recommends approval. Chairman Silvia asked if there were any questions. Commissioner Cowen spoke and asked if there were any issues on removing the temporary cul-de-sac at a later time. Mr. Debruin informed him that he did not believe there would be. Chairman Silvia asked if at the time it is extended, if it would still remain under the thousand square foot maximum and Justin Debruin clarified that it would be around five hundred at that point. Chairman Silvia asked for any further questions, there were none, and opened public portion of the meeting. Chairman Silvia proceeded to ask the applicant to come forward. Rick Austin came forward and informed Commissioners that there would be two ways in and out of the cul-de-sac, from Kellye Green and Churchill and recommended approval. Commissioner Salter received clarification regarding the area of the easement and also asked how many homes would be developed. Rick Austin stated they were looking at two phases with first phase including twenty five to thirty with size of the homes running around the two thousand square foot range but they did not have a Preliminary Plat layout yet. Mr. Austin also stated the second phase would have around the same number of houses for a total of fifty to sixty. Chairman Silvia asked if there were any other questions for the applicant, there were none. Chairman Silvia asked if there was anyone who would like to speak against the proposal, no one came forward and Chairman Silvia closed the public portion of the meeting. Chairman Silvia opened up discussion and entertained a motion.
Chairman Silvia asked for the report. Justin Debruin stated there was no report. Chairman Silvia asked if Justin Erickson had his baby yet and Mr. Debruin informed him that he had not as of yet and it was just a waiting game.
AGENDA ITEM NO. 9: Commissioners Comments and/or New Business
Chairman Silvia asked if there were any comments or business. Chairman Silvia welcomed the newest member to the board and stated he heard she had a lot of experience to bring to the table. Commissioner Kienzle thanked him and mentioned she had urban experience and she would be learning things as well. Commissioner Cowen welcomed her and Commissioner Kienzle thanked him and stated that she looked forward to working with the board. Chairman Silvia discussed for Commissioner Kienzle to contact any of them and that she could get contact information from the board or staff as well. Chairman Silvia asked for any other comments then proceeded to announce that the City Engineer, John Krywicki, was in the audience and that he appreciated his presence and then Chairman Silvia entertained a motion to adjourn. Commissioner Kerbs made a motion to adjourn, followed by Vice-Chairman Salter.
AGENDA ITEM NO. 10: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman
Cheyenne Lincoln Planning Commission Secretary
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