The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 6, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Ronald A. Gillham, Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Bradie Lee Winrow
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Larry Sparks New Beginnings Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of February 22, 2000 meeting
b. Transfers of Appropriations in General Fund and Shawnee Municipal Authority
c. Budget Amendment in Capital Improvement Fund
d. Acknowledge the following reports and minutes:
* City Clerk Report for the month of January, 2000
* Building Inspector Report for the month of February, 2000
* Civic and Cultural Development Authority minutes of January 20, 2000 meeting
* Shawnee Urban Renewal Authority minutes of January 19, 2000 meeting
* Planning Commission minutes of February 16, 2000 meeting
e. Lakesite Lease Transfer:
Lot 12, South School Tract
From: Lewis & Martha Dearing To: Maryanne Shelley
136 Silvermeadow 2527 NW 45th
Oklahoma City, OK 73110 Oklahoma City, OK 73112
f. Authorize staff to advertise for bids for the services of mowing and removal of debris to abate public nuisances
g. Approve Application for Contribution Refund from Oklahoma Municipal Retirement Fund for lump sum payment to Dixie Lee Roberson
A motion was made by Commissioner Winrow, seconded by
Commissioner Young, that the Consent Agenda (a-g), be approved. Motion carried.
AYE: Winrow, Young, Harden, Roach, Downing, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
Mayor Harden issued the following proclamation:
“Severe Weather Awareness Month”
March, 2000
(accepted by James Roberts, Emergency Management Director/Fire Chief)
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to rezone property located at 3419 of North Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as speculative commercial development. (Applicant: Chris Lillard; deferred from 2/22/00)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 3419 North Harrison for use as speculative commercial development.
It was noted that the Planning Commission and staff recommended approval of the application and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said rezoning. No persons appeared and Mayor Harden declared the public hearing closed.
At this time, Planning/Code Enforcement Director Michael Southard gave the staff report.
Ordinance No. 1966NS was introduced and the title read aloud.
Ordinance No. 1966NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 1419 feet North of the Southwest Corner of the Southwest Quarter of Section 5, Township 10 North, Range 4 East; thence East 660 feet; thence North 330 feet; thence West 660 feet; thence South 330 feet to the point of beginning; rezoning said property from zoning classification A-1, Agricultural District to C-3, Automotive and Commercial Recreation District, amending the official zoning map of the City of Shawnee accordingly; and declaring an emergency.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, that the Title and Section 1 be approved. Motion
A motion was made by Commissioner Young, seconded by Vice Mayor Downing, that Section 2, the emergency clause, be approved. Motion failed.
AYE: Young, Downing, Harden, Winrow, Roach
NAY: Claybrook, Gillham
Thereupon Mayor Harden declared Ordinance No. 1966NS duly passed and adopted and effective 30 days from this date.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance to rezone property located at 2901 N. Bryan from A-1, Agricultural District to C-1, Neighborhood Commercial District for use as a law office. (Applicant: Becky Morton)
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located at 2901 North Bryan for use as a law office.
It was noted that the Planning Commission and staff recommended approval of the application and there were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said rezoning.
Ms. Becky Morton, applicant, appeared on behalf of her application.
There were no other persons to appear and the public hearing was closed.
Ordinance No. 1967NS was introduced and the title read aloud.
Ordinance No. 1967NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land located in the Southwest Quarter (SW/4) of Section 4, Township 10 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma, more particularly described as follows: Beginning at a point 404.66 feet North of the Southwest corner of said Southwest Quarter (SW/4); thence East and parallel to the West line of said Southwest Quarter a distance of 128.84 feet; thence West and parallel to the South line of said Southwest Quarter (SW/4) a distance of 338.1 feet to the West line of said Southwest Quarter (SW/4); thence South along and parallel to said West line a distance of 128.84 feet to the point of beginning; rezoning said property from A-1, Agricultural District to C-1, Neighborhood Commercial District; amending the official zoning map of the City of Shawnee accordingly; and declaring an emergency.”
A motion was made by Commissioner Gillham, seconded by Commissioner Claybrook, that the Title and Section 1 be approved. Motion
carried.
AYE: Gillham, Claybrook, Young, Harden, Winrow, Roach, Downing
NAY: None
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that Section 2, the emergency clause, be approved. Motion carried.
AYE: Downing, Roach, Gillham, Young, Harden, Winrow
NAY: Claybrook
Thereupon Mayor Harden declared Ordinance No. 1967NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider short form subdivision on property located at 2901 N. Bryan. (Applicant: Becky Morton)
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the short form subdivision on property located at 2901 North Bryan as submitted by Becky Morton be approved. Motion carried.
AYE: Downing, Roach, Claybrook, Gillham, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 6: Public hearing and consider an application for a one operator beauty parlor located at 2110 N. Union. (Applicant: Kelli Patterson)
Mayor Harden declared a public hearing in session to consider an application for a one operator beauty parlor located at 2110 North Union as submitted by Kelli Patterson.
It was noted by Planning/Code Enforcement Director Michael Southard that the Planning Commission forwarded the application without a recommendation and staff recommended approval of the application. There were no formal protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of said application.
Ms. Kim Purdom appeared with her sister, the applicant Kelli Patterson. No other persons appeared and the public hearing was closed.
A motion was made by Commissioner Gillham, seconded by Commissioner Roach, to approve the request for a one operator beauty parlor in the home of Kelli Patterson at 2110 North Union. Motion carried.
AYE: Gillham, Roach, Downing, Claybrook, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 7: Consider a lease agreement between the City of Shawnee and Twin Lakes Archery Club for use of the city’s archery range property.
Public Works Director James Cole reported that the property had been used as an archery range in the past about two years ago and the applicant has requested to use the property for the same purpose.
A motion was made by Commissioner Roach, seconded by Commissioner Winrow, to approve a lease agreement between the City of Shawnee and Twin Lakes Archery Club for use of the City’s archery range property (40 acres) with an annual lease fee of $500.00. Motion carried.
AYE: Roach, Winrow, Downing, Claybrook, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 8: Consider a resolution authorizing the execution of a lease purchase agreement on equipment. (Champion Motor Grader)
Resolution No. 6062 was introduced and the title read aloud.
Resolution No. 6062 entitled “A resolution authorizing the execution of a lease purchase agreement on equipment.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Gillham, Young, Harden, Winrow, Roach, Claybrook
NAY: None
Thereupon Mayor Harden declared Resolution No. 6062 duly passed and adopted.
AGENDA ITEM NO. 9: Consider approval of an application for funding to the Department of Commerce for the FY 2000 Emergency Shelter Grant.
Code Enforcement Director Michael Southard explained the City had received a request from the Salvation Army of Shawnee to submit an application for Emergency Shelter Grant (ESG) funding.
He stated that the City of Shawnee will be the grantee and act as a pass-through for the Salvation Army. The ESG program is funded by the Oklahoma Department of Commerce and only governmental agencies can apply for the grants.
The application is for $50,000 with a 1:1 match for a project total of $100,000. The Salvation Army will provide the monetary match, but the City will be responsible if they are unable to fulfill the obligation.
He further informed that an agreement would be executed between the City and the Salvation Army detailing each role and for what each is responsible. The Salvation Army will be responsible for acquisitions and for providing the matching funds. The City will be responsible for paying all invoices, for all reporting and tracking, and for requesting reimbursements.
For the City’s efforts, an administrative fee of $1,250 will be provided by the Oklahoma Department of Commerce.
At this time Lieutenant Carlyle Gargis, Shawnee Salvation Army, appeared before the Commission to give a brief report on the social service being offered and naming United Way, O.G. & E. Light a Life Program, and FEMA as their main sources of matching funds.
A motion was made by Commissioner Gillham, seconded by Commissioner Roach, to approve the emergency shelter grant application for Salvation Army. Motion carried.
AYE: Gillham, Roach, Downing, Claybrook, Young, Harden, Winrow
NAY: None
AGENDA ITEM NO. 10: Consider acceptance of the Gray Dove Ridge Addition improvements and placing maintenance bond into effect.
City Engineer John Krywicki recommended to accept the Gray Dove Ridge Addition improvements (Phase I) stating that the sanitary sewer lines, water lines, paving and drainage had been satisfactorily installed to the City’s specifications.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to accept the Gray Dove Ridge Addition (Phase I) improvements and placing the maintenance bond into effect. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 11: Consider contracting with auctioneer for city’s surplus property auction April 15, 2000.
City Treasurer/Finance Director Jim Wilsie handed out a list of five auctioneers staff had contacted and recommended Turner Auction Services.
Mr. Wilsie stated that the auction list would be presented at the next meeting.
A motion was made by Commissioner Claybrook, seconded by Commissioner Young, to contract with Turner Auction Services, Tecumseh, Oklahoma, for auctioning the City’s surplus property on April 15, 2000. Motion carried.
AYE: Claybrook, Young, Harden, Winrow, Roach, Downing, Gillham
NAY: None
AGENDA ITEM NO. 12: Consider bids.
a. 52” Cut Heavy Duty Riding Tractor Mower (award)
A motion was made by Commissioner Young, seconded by Commissioner Roach, to award the bid for the 52” cut heavy duty riding tractor mower to Dinsmore Motor Plaza, Inc., Shawnee, Oklahoma, in the amount of $7,875.72 as the lowest and best bid meeting specifications. Motion carried.
AYE: Young, Roach, Downing, Claybrook, Gillham, Harden, Winrow
NAY: None
b. Lion’s Club West Softball Field lighting project (award)
A motion was made by Commissioner Young, seconded by Commissioner Gillham, to award the bid for the Lion’s Club west softball field lighting project to Shawnee Lighting Systems, Inc., Shawnee, Oklahoma, in the amount of $55,780.00 as the lowest and best bid. Motion carried.
AYE: Young, Gillham, Harden, Winrow, Roach, Downing, Claybrook
NAY: None
c. One or more 2000 ¾ ton pickup cab and chassis (award)
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to award the bid for the one or more 2000 ¾ ton pickup cab and chassis to Brackeen Motors, Inc., Shawnee, Oklahoma, in the amount of $17,020.00 per unit, as the lowest and best bid. Motion carried.
AYE: Downing, Young, Harden, Winrow, Roach, Claybrook, Gillham
NAY: None
It was noted, Harvey’s, Inc. the lowest bidder, was unable to obtain the ¾ ton pickup cab and chassis.
One or more 2000 ½ ton pickup truck (award)
A motion was made by Commissioner Roach, seconded by Commissioner Young, to award the bid for the one or more 2000 ½ ton pickup truck to Harvey’s Inc., Shawnee, Oklahoma, in the amount of $14,990.00 per unit, as the lowest and best bid. Motion carried.
AYE: Roach, Young, Harden, Winrow, Downing, Claybrook, Gillham
NAY: None
AGENDA ITEM NO. 13: New Business.
There was no New Business to be considered.
AGENDA ITEM NO. 14: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 15: Administrative Reports.
There were no Administrative Reports.
AGENDA ITEM NO. 16: Commissioners’ Comments.
Under Commissioners’ Comments, Commissioner Gillham stated he had received calls regarding Union Street being uneven and rough. Commissioner Claybrook stated he had personally driven the street and was in agreement with Commissioner Gillham.
City Engineer John Krywicki stated he was unaware of that problem and would research the matter.
Commissioner Roach requested the Planning Commission have their minutes available prior to City Commission meetings.
Planning/Code Enforcement Director Michael Southard explained that the Planning Commission held meetings the same day of the City Commission and he was not able to provide minutes that quickly but could provide a synopsis.
AGENDA ITEM NO. 17: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Winrow, seconded by Commissioner Young, that the meeting be adjourned. Motion carried.
AYE: Winrow, Young, Harden, Roach, Downing, Claybrook, Gillham
NAY: None
____________________________
MAYOR
(SEAL)
ATTEST:
___________________________
CITY CLERK
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