The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, September 18, 2000 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Brad Roach
Commissioner Ward 3 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
ABSENT:
Steven Blair
Commissioner Ward 4
INVOCATION Reverend Carol Hopper
Spirit Rain Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 11.
b. Minutes of September 5, 2000 meeting
c. Acknowledge the following reports and minutes:
* Budget Status Report as of August 31, 2000
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of September 2000
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of August, 2000
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of August, 2000
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of August, 2000
* Utility Division Report for the month of August 2000
* Building Inspector Report for the month of August 2000
* City Clerk Report for month of August 2000
* Police Report for the months of July and August, 2000
* Shawnee Community Center Report for the month of August 2000
* Planning Commission minutes of August 16, 2000 meeting
* Sister Cities Council minutes of August 8, 2000 meeting
* Airport Advisory Board minutes of July 12, 2000 meeting
d. Lakesite Lease Transfers & Renewals:
TRANSFERS:
Lot A, Hart Tract
To: Elton & Linda Agee From: John & Cathe Fox
401 S.W. 99th 3817 Shadowridge Dr.
Okla. City, OK 73139 Norman, OK 73072
Lot 14E, North School Tract
To: Otis L. Maxwell From: Guy Marshall &
15403 Patterson Road Martha Lee Spruill
Shawnee, OK 74801 7800 Stardust Lane
Norman, OK
Lot 11, Magnino A Tract
To: Ronnie Dean Roberts From: Jeffery & Rick Knapp
2024 Anthony Circle 629 West Ridge Court
Midwest City, OK 73110 Yukon, OK 73099
Lot 8, Green Tract
To: Patricia Hill From: Sheral & Gary King
144 Hornbeck 9600 N. Classen
Shawnee, OK 74801 Okla. City, OK 73113
Lot D, North School Tract
To: Michael Wilson From: Geneva Grider
141 Hornbeck Rd. 6004 108th St.
Shawnee, OK 74801 Noble, OK 73068
RENEWALS:
Lot 12, Hart Tract Lot 1, Magnino Tract
Ronnie Campbell David & Janice Teel
107 N. Beard 56 Archery Range Rd.
Shawnee, OK 74801 Shawnee, OK 74801
Lot 10, Belcher Tract Lot 5, Damron Tract
Paul & Sandra Alexander Geoffrey & Nancy Pruett
1215 Bryant St. 1210 St. Andrews Dr.
Benbrook, Texas 76126 Edmond, OK 73003
Lot 14, Magnino Tract
Milburn & Shirley Clements
3300 SE 56th
Okla. City, OK 73135
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Claybrook, to approve Consent Agenda Item No. 1 (a-d), inclusive. Motion carried.
AYE: Pettyjohn, Claybrook, Harrod, Harden, Roach, Downing
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamations:
Mayor Harden issued the following proclamations:
“Undoing Racism Day”
September 20, 2000
(accepted by Mr. Hiram Ryan)
“Constitution Week”
September 17 – 23, 2000
(accepted by Patti Hillhouse)
AGENDA ITEM NO. 3: City Manager Presentation:
City Treasurer/Finance Director Jim Wilsie, on behalf of City Manager Terry Powell, presented David G. Black, Marion Lee McKey, and David A. Talton awards and gift certificates as September “employees of the month” in recognition of their excellent and dedicated service with the City of Shawnee.
The three employees worked tirelessly on a main break at 400 South Broadway to repair a water valve.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance for a conditional use permit for property located at 602 S. Beard for use as an arcade. (Applicant: Audrey Harris).
Mayor Harden declared a public hearing in session to consider an ordinance for a conditional use permit for property located at 602 South Beard for use as an arcade.
It was noted the Planning Commission and staff recommended approval and there were no protests filed with the City Clerk.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the application. No persons appeared and the hearing was closed.
After due and careful consideration, Ordinance No.1980NS was introduced and the title read aloud.
Ordinance No. 1980NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots One (1) and Two (2), Block One Hundred Thirty (130), to the amended plat to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof, granting permissive use application for said property to C-3P, Automotive and Commercial Recreation District with Conditional Use Permit, amending the official zoning map of the City of Shawnee accordingly.”
Motion by Vice Mayor Downing, seconded by Commissioner
Claybrook, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Claybrook, Pettyjohn, Harrod, Harden, Roach
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1980NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider request for a final plat for the Industrial Park Addition located south of Wolverine Road and east of Kickapoo Street. (Applicant: Shawnee Economic Development Foundation).
According to staff’s notes, the Industrial Park Addition is a four-lot industrial subdivision zoned I-2 Light Industrial and is in conformance with the Comprehensive Plan.
The Planning Commission and staff recommended approval.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, that the final plat for the Industrial Park Addition located south of Wolverine Road and east of Kickapoo Street as submitted by the Shawnee Economic Development Foundation be approved. Motion
AGENDA ITEM NO. 6: Consider request for a final plat for the Sauk Addition located west of Shawnee Avenue and south of Wallace Avenue. (Applicant: Sac & Fox Indian Nation).
Community Development Director Mike Southard reported this is a request for a single lot subdivision located between Shawnee Avenue and Harrison.
He advised that the property is zoned “R-3” Multi-Family Residential and the proposed multi-family development consists of an entry with utility easements to service the water and sewer lines. Additional right-of-way is provided along Shawnee Avenue to bring it into compliance with city standards.
It was noted that the Planning Commission and staff recommended approval of the final plat.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve the final plat for the Sauk Addition located west of Shawnee Avenue and south of Wallace Avenue as submitted by the
Sac & Fox Indian Nation. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden
NAY: None
AGENDA ITEM NO. 7: Consider request for a final replat of the Shawnee Mall Subdivision located at 512 W. Shawnee Mall Drive. (Applicant: Spear & McCaleb Co. for Southwest Shopping Centers Co., II, LLC).
Planning/Code Enforcement Director Mike Southard reported this is a replat of an out parcel of the original Shawnee Mall Subdivision. The original parcel is too large for retail development with Blockbuster Video already located on a portion of the tract.
He advised that this request will formally separate the parcel into smaller lots. The lots meet all area and size requirements for the zoning district.
Also in order to reduce confusion between the proposed plat and the original plat, staff recommended changing the name to “Replat of Shawnee Mall Subdivision, Block “A”, Lot “4.”
It was noted that the Planning Commission and staff recommended approval of the final plat with the requirement that the name be changed as recommended.
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, to approve the final replat for the Shawnee Mall Subdivision renamed as “Replat of Shawnee Mall Subdivision, Block “A”, Lot 4,” located at 512 W. Shawnee Mall Drive as submitted by Spear & McCaleb Company for Southwest Shopping Centers Co., II, LLC. Motion carried.
AYE: Downing, Harrod, Harden, Roach, Claybrook, Pettyjohn
NAY: None
AGENDA ITEM NO. 8: Consider a resolution determining that
the creation of a water improvement district involving Granada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek Additions in the City of Shawnee is necessary, and directing the City Engineer to prepare preliminary plans and an estimate of costs for the proposed district.
Community Development Director Michael Southard reported that a request to form an improvement district for water services in the Granada, Coronado Terrace, Tanglewood, and Cedar Creek neighborhoods had been received.
It was noted that according to the State Statutes that more than fifty percent (50%) of the resident owners must consent to the district. Although the consent percentages varied for each subdivision, none dropped below 50% and there was approximately sixty-five percent (65%) of the total area consented to the improvement district.
The Commission reviewed the petitions for improvement district and the summary of approvals.
Mr. Neal Martin, 36 Pam Drive, and Mr. Roger Hadley, 13 Del Rancho Lane, members of the Ad Hoc Water Committee, were present to answer questions from the Commission.
Next, City Attorney John Canavan advised the Commission that this was the first part of a two part process of considering the request for an improvement district by authorizing the City Engineer to design plans and project costs; and then a public hearing would be held to consider the assessments and determine whether a water improvement district would be needed.
After careful consideration, Resolution No. 6085 was read into record.
Resolution No. 6085 entitled “A resolution of the City of Shawnee, Oklahoma, determining that the creation of a water improvement district involving Granada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek Additions to the City of Shawnee is necessary and directing the City Engineer to prepare preliminary plans and an estimate of costs for the proposed district.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, that the title and Resolution be approved. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
Mayor Harden declared Resolution No. 6085 duly passed and adopted.
AGENDA ITEM NO. 9: Acknowledge receipt of street recommendation report (will be distributed at meeting).
At this time, City Engineer John Krywicki distributed the City of Shawnee Three-Year Street Improvement Plan and he gave an overview of the various street programs.
He noted that the plan was distributed to the Commission for their review and input to be discussed and considered at a later meeting.
AGENDA ITEM NO. 10: Update negotiations between Executive Taxi Company and Central Oklahoma Transit.
City Attorney John Canavan updated the Commission by stating that Central Oklahoma Transit System (COTS) and Executive Taxi Company had reached an agreement regarding the transportation services. He thanked the two parties for working together and he stated that the agreement between the City and COTS would be presented at the next meeting to proceed with the funding of Central Oklahoma Transit System.
AGENDA ITEM NO. 11: Consider Bids and Proposals.
a. Safety Consultant (award)
A motion was made by Commissioner Roach, seconded by Vice Mayor Downing, to approve Personnel Director Allen Benelli’s, recommendation to award the Safety Consultant bid to Atkins-Benham, Norman, Oklahoma, for a six-month contract for a maximum of 40 hours per month at $60.00-$78.00 per hourly rate based on expertise required as the best bid. Motion carried.
AYE: Roach, Downing, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
b. One Self-Priming Centrifugal Pump (open)
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to accept staff’s recommendation to defer the self-priming centrifugal pump bids to staff for further review and recommendation at the next City Commission meeting. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden
NAY: None
AGENDA ITEM NO. 12: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 13: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 14: Commissioners’ Comments.
Under Commissioners’ Comments, the following comments and requests were received:
*Commissioner Pettyjohn requested at a future meeting that Police Chief Hank Land give an activity report on the Shawnee Twin Lakes. He commented that he had received complaints about water skiers disturbing the fishing areas.
*Commissioner Roach addressed three main concerns about Kidspace Shawnee as 1) no lease was necessary with the City; 2) Kidspace Shawnee is not required to be incorporated; and 3) the liability insurance would be obtained by Kidspace.
In reference to these comments, a letter from Kidspace, Ms. Terry Gilbert, coordinating director, had been placed at the Commissioners seats.
*Commissioner Harrod informed the Commission that a rough draft of the performance appraisal procedures of the city manager’s evaluation would be given to City Manager Terry Powell and a copy would be soon provided to the Commission for their input and comments.
AGENDA ITEM NO. 15: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 16: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Roach, seconded by Commissioner Claybrook, that the meeting be adjourned. Motion carried. (8:31 p.m.)
AYE: Roach, Claybrook, Pettyjohn, Harrod, Harden, Downing
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
__________________________
CITY CLERK
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