The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 16, 1998 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor-Commissioner Ward 4
George D. Snider Ronald A. Gillham,Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young Arnold Davis
Commissioner Ward 3 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
INVOCATION Reverend John Nelson Redeemer Lutheran Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with opening and consideration of bids as set forth in Agenda Item No. 5
b. Minutes of March 2, 1998 meeting
c. Acknowledge the following reports and minutes:
* Budget Status Report as of February 28, 1998
* City Clerk Collection Report for the month of February 1998
* Building Inspector Report for the month of February 1998
* Police Report for the month of February 1998
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of March 1998
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of February 1998
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of February 1998
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of February 1998
* Utility Division Report for the month of February 1998
* Municipal Court Report for the month of February 1998
* Shawnee Community Center Report for the month of February 1998
* Shawnee Urban Renewal Authority minutes of February 18, 1998 meeting
* Traffic and Transportation Commission minutes of January 27, 1998 meeting
* Sister Cities Council minutes of February 10, 1998 meeting
d. Lakesite Lease Transfer
Lot 14, Belcher Tract
Fr: Kevin Campbell To: Kevin Yell
624 South Tennessee 34510 Lake Road
Shawnee, OK Shawnee, OK
e. Recommendations from the Traffic and Transportation Commission meeting of February 24, 1998:
1) Request from Mr. John Dirsto, 605 North Kennedy, for stop signs to be placed on Benedict at Kennedy making this intersection a 4-way stop.
Recommendation: To deny request.
2) Request from Mrs. Pam Garcia, 1211 North Pesotum, for a stop sign on Pesotum at Chandler.
Recommendation: To have police surveillance for speeders and traffic counts to be conducted and report back with findings at the next scheduled meeting.
3) Report on speed study completed on Airport Drive requested by Police Chief.
No action taken on behalf of this request. Speed study results handed out to the Traffic and Transportation Commission members for their information.
f. Authorize staff to advertise for bids on a one ton diesel powered truck with dump bed for street maintenance.
g. Authorize staff to advertise for bids on a ¾ ton pickup with utility bed for line maintenance.
h. Approve resolution nominating Trustees to the Oklahoma Municipal Assurance Group to fill expiring terms of two trustees.
i. Approve resolution approving and endorsing the City of Shawnee Industrial Pretreatment Program.
A motion was made by Commissioner Snider, seconded by Vice Mayor Downing, that Consent Agenda Item No. 1 (a-i), inclusive, be approved.
Commissioner Gillham questioned if a public hearing was required regarding (i), as written in the resolution approving and endorsing the City of Shawnee Industrial Pretreatment Program.
The Public Works Director James Cole and City Attorney John Canavan agreed that the language was superfluous and a public hearing was not required. It was the consensus of the Commission to strike the language and omit the requirements from the Resolution.
Commissioner Snider and Vice Mayor Downing now withdrew their motions on the floor.
A motion was made by Commissioner Gillham, seconded by Commissioner Snider, to approve Consent Agenda Item No. 1 (a-i), with the
Mayor Harden and Commission issued the following proclamations:
“Tornado Preparedness Week”
March 22-28, 1998
(accepted by James Roberts, Shawnee Fire Chief/ Emergency Management Director)
“Developmental Disabilities Awareness Day”
March 23, 1998
(accepted by Rick Gowin, Faith 7 Supervisor)
“Child Abuse Prevention Month”
April 1998
(accepted by Laura Grutz, co-coordinator for Child Abuse Prevention Task Force)
“Week of the Young Child”
April 4-11, 1998
(accepted by Jill Sato, President of Seminole and Pottawatomie Counties Early Childhood Association)
“Community Development Week”
April 6-12, 1998
(accepted by Bill Colclasure, Community Development Director and SURA Board members Ray Quackenbush and Bradie Winrow)
AGENDA ITEM NO. 3: Presentation by Nance Diamond, Executive Director of the Oklahoma Community Institute, on “Putting Community Development First.”
Ms. Nance Diamond, Executive Director of the Oklahoma Community Institute, a private firm, appeared before the Commission to give a presentation on “Putting Community Development First.”
She explained that the program focuses on community development in order for communities to take responsibility. The private, non-profit organization currently has a contract with the Oklahoma Department of Commerce and they work with other companies that are of private sponsorship.
Ms. Diamond noted three basic components they perform are leadership development, work with communities in planning for the future, and research.
She pointed out that the communities that are successful have common characteristics that include a sense of shared values, strong education and safety in the community, and a shared vision for future that includes citizen input.
In conclusion, Ms. Diamond emphasized that a community should focus on community development first, then it can focus on economic development.
AGENDA ITEM NO. 4: Consider a request for a right-of-way above the 400 block South Broadway Street to construct an addition to the flour mill facility. (Applicant: Shawnee Milling Company/Bill Ford)
The Commission next considered a request from Mr. Bill Ford, Shawnee Milling Company, for right-of-way above the 400 block South Broadway Street for expansion of the flour mill facility.
In the agenda packet, a copy of the letter from Mr. Ford to City Manager Terry Powell explained the purpose of his request.
According to the correspondence, over the next 10 years the company is planning for addition to the flour mill production. And in order to expand, it would be necessary to extend the flour mill building directly to the west across the 400 block of South Broadway. The proposal is for the building to span, but would be elevated above the street level to allow vehicles up to 16 feet for easy clearance. The traffic lanes would probably be divided by a rectangular column that would run north and south in the center of the street.
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, to approve the request for a right-of-way above the 400 block South Broadway Street to construct an addition to the flour mill facility as submitted by Mr. Bill Ford, President of the Shawnee Milling
AGENDA ITEM NO. 5: Consider proposals for Workers’ Compensation Third Party Administrator (TPA) and refer to staff for recommendation. (open).
Mr. Allen Benelli, Personnel Director, issued to the Commission a list of companies who had submitted proposals for Worker’s Compensation Third Party Administrator.
The proposers are as follows:
Blue Cross/Blue Shield of Oklahoma
CABA Special Services
Claims & Risk Services, Inc.
C.L. Frates & Company
Crawford & Company
GAB Robins
Humana Worker’s Compensation Services
Lindsey Morden Claims Management, Inc.
Scott Wetzel, Services Inc.
Southwest Risk Management, Inc.
Willis Corroon Administrative Services, Inc.
It was Mr. Benelli’s recommendation to the Commission that the proposals be referred to staff and the companies interviewed on the scope of services and qualifications and return with a recommendation at the next meeting.
A motion was made by Commissioner Snider, seconded by Commissioner Gillham, that the proposals for Workers’ Compensation Third Party Administrator be referred to staff for review and report a recommendation at the April 6, 1998 meeting. Motion carried.
AYE: Snider, Gillham, Young, Harden, Davis, Downing
NAY: None
AGENDA ITEM NO. 6: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic).
Under Citizens Participation, Reverend Clifton Broadous, Union Missionary Baptist Church, 123 East Farrall, appeared before the Commission to voice his concerns about traffic safety in the areas of Farrall, South Bell, Broadway and Union streets. He stated that although signs are posted, drivers are not obeying and speeding traffic is dangerous, especially on the weekends. He noted that the request was submitted to the Traffic and Transportation Commission and he has not received a response to-date.
Mayor Harden informed Mr. Broadous that his concerns would be directed to staff and City Manager Terry Powell would be in contact with him.
AGENDA ITEM NO. 7: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 8: New Business.
There was no New Business to be considered.
AGENDA ITEM NO. 9: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the meeting be adjourned. Motion carried. (8:10 p.m.)
AYE: Downing, Young, Harden, Davis, Snider, Gillham
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
_______________________________
CITY CLERK
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