The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, January 2, 2001 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook Robert M. Pettyjohn
Commissioner Ward 1 Commissioner Ward 2
James Harrod Steven Blair
Commissioner Ward 3 Commissioner Ward 4
Brad Roach Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Percy Jerkins Emmanuel Episcopal Church
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of December 18, 2000 meeting
b. Budget amendments in Shawnee Airport Authority and Gifts and Contributions Fund
c. Acknowledge the following reports and minutes:
* Shawnee Police Department monthly report for the month of November, 2000
* Sister Cities Council minutes of November 14, 2000 meeting
* Citizens Advisory Committee minutes of October 4, 2000 meeting
* Shawnee Airport Advisory Board minutes of October 4, 2000 meeting
d. Acknowledge letter of appreciation from District Attorney, Kay Christiansen, to the fire department dive team for their diligence and tireless attempts to locate the body of Bryan Vaughn.
e. Acknowledge letter of appreciation to the Shawnee Fire Department from Lt. Carlyle Gargis of the Salvation Army for their gift of bicycles for children at Christmas.
f. Approve Application for Contribution Refund from Oklahoma Municipal Retirement fund for retirement benefits for Glen E. Thompson
g. Mayor’s Appointments:
Shawnee Industrial Authority
Appoint Richard Schroyer to replace Larry Smith to a six year-term to expire 7/16/05
A motion was made by Commissioner Harrod, seconded by Commissioner Pettyjohn, to approve Consent Agenda Item No. 1 (a-g), inclusive. Motion carried.
AYE: Harrod, Pettyjohn, Harden, Blair, Roach, Downing, Claybrook
NAY: None
AGENDA ITEM NO. 2: Public hearing and consider an ordinance to annex property located at north of Highway 177 and east of Acme Road. (Applicant: Tony McMurry for Arvest Bank) (Deferred from 12/18/00 meeting)
Mayor Harden declared a public hearing in session to consider an ordinance to annex property located north of Highway 177 and east of Acme Road.
It was noted that the Planning Commission and staff recommended approval of the application and there were no formal protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of the annexation.
Mr. Bob Jones, President of the Shawnee Economic Development Foundation, appeared before the Commission to support the request stating that an additional 30 acres, more or less, would be available to attract industry to the area.
Mr. Jones addressed the road repairs and noted that there was 650 feet of temporary road construction and he was hopeful that a federal grant could be obtained through the City of Shawnee from the Oklahoma Department of Transportation for road extension in the future.
After due and careful consideration, Ordinance No. 1990NS was introduced and the title read aloud.
Ordinance No. 1990NS entitled “An ordinance annexing certain territory and property outside the present city limits into the city limits of the City of Shawnee, Oklahoma, pursuant to Title 11 of the Oklahoma Statutes; describing said property; repealing all ordinances and parts of ordinances in conflict herewith and providing for severability.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Harrod, that the Title and Ordinance be approved. Motion carried.
AYE: Downing, Harrod, Harden, Blair, Roach, Claybrook, Pettyjohn
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1990NS duly passed and adopted.
AGENDA ITEM NO. 3: Consider increasing T-hangar rental at Shawnee Municipal Airport from $75.00 per month to $100.00 per month.
Assistant Airport Manager Lori Bowlan presented the recommendation and a copy of a survey of T-Hangar rates from various cities in the State as provided in the agenda packet for the Commission’s consideration.
A motion was made by Commissioner Harrod, seconded by Commissioner Roach, to approve staff’s recommendation to increase the T-hangar rental rates at Shawnee Municipal Airport from $75.00 per month to $100.00 per month and the end unit space increase from $44.00 to $50.00 per month. Motion carried.
AYE: Harrod, Roach, Downing, Claybrook, Pettyjohn, Harden, Blair
NAY: None
AGENDA ITEM NO. 4: Consider Agreement for Sub-Grant of Emergency Management Performance Grant Program Funds.
Fire Chief James Roberts, also Director of the Shawnee Emergency Management Division, presented the agreement for the Emergency Management Performance Grant.
Mr. Roberts informed the Commission that this was the annual agreement the City has with the State of Oklahoma Department of Civil Emergency Management for funding of the emergency management program that includes the salaries of three employees.
At this time, Fire Chief James Roberts introduced Mr. Don Lynch as the new Assistant Fire Chief and the Director of the Shawnee-Pottawatomie County Emergency Management Department.
A motion was made by Vice Mayor Downing, seconded by Commissioner Roach, to approve the agreement with the State of Oklahoma Department of Civil Emergency Management for sub-grant of Emergency Management Performance Grant Program funds in the amount of $44,834.00 for Fiscal Year 2001. Motion carried.
AYE: Downing, Roach, Claybrook, Pettyjohn, Harrod, Harden, Blair
NAY: None
AGENDA ITEM NO. 5: Consider Bids.
Public Works Director James Cole presented the following recommendations on bid awards a-d.
a. Aggregate Materials (award)
A motion was made by Commissioner Claybrook, seconded by Commissioner Harrod, to accept staff’s recommendation that the 1½” Crusher Run #2, 5/8” Limestone Chips, 3/8” Screenings, 5/8” Mill Run, 1½” Mill Run, and 6” through 12” Rip Rap be purchased from Meridian Aggregates, Millcreek, Oklahoma; and the 1½” Crusher Run #1, 2” Crusher Run, 3/8” Limestone Chips, 1½” Coarse Stone, 2” Coarse Stone and 24” Rip Rap be purchased from Dolese Brothers, Inc., Davis, Oklahoma as the lowest and best bids. Motion carried.
AYE: Claybrook, Harrod, Harden, Blair, Roach, Downing, Pettyjohn
NAY: None
b. Hauling & Unloading Aggregate Materials (award)
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to accept staff’s recommendation that Byron Cole Trucking, Asher, Oklahoma, be awarded the contract for hauling aggregate materials from the quarry to the Public Works Service Center; and L & D Trucking, Stonewall, Oklahoma, be awarded the contract to haul materials from the quarry to the Shawnee Twin Lakes area as the lowest and best bids. Motion carried.
AYE: Harrod, Downing, Claybrook, Pettyjohn, Harden, Blair, Roach
NAY: None
c. Asphaltic Concrete Type A, B & C (award)
Mr. Cole explained that staff’s recommendation to award the bid to APAC, even though their bid was not the lowest, was due to being located in Shawnee and the cost to pick up material at the plant is the lowest overall.
A motion was made by Commissioner Pettyjohn, seconded by Commissioner Harrod, to accept staff’s recommendation that APAC of Oklahoma, Shawnee, Oklahoma, be awarded the bid for Asphaltic Concrete Type A,B & C delivered to the work site as the lowest and best bid and approve purchase of hot mix from either of the other vendors, T. J. Campbell Construction or Haskell Lemon Construction both from Oklahoma City, when the material is unavailable at APAC. Motion carried.
AYE: Pettyjohn, Harrod, Harden, Blair, Roach, Downing, Claybrook
NAY: None
d. Water Treatment Plant Improvements – Phase I (award)
Before considering the recommendation from staff, Public Works Director James Cole announced that the city’s consultant, Mr. Bruce Bellen, P.E. of Holloway, Updike and Bellen, Inc., was unable to attend the meeting to due to illness.
Mr. Cole gave an overview of the correspondence pertaining to the water treatment plant improvements that was in the agenda packet.
After much discussion about the type of improvements and costs involved, the Commission still had questions and requested more information on the disinfectant chemical MIOX process as opposed to the chlorine gas currently being used.
A motion was made by Commissioner Pettyjohn, seconded by Vice Mayor Downing, to defer awarding the bid on the Water Treatment Plant Improvements – Phase I to the next meeting of January 16, 2001 when additional information will be presented by staff and the consultant. Motion carried.
AYE: Pettyjohn, Downing, Claybrook, Harrod, Harden, Blair, Roach
NAY: None
AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 7: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 8: Commissioners’ Comments.
Under Commissioners’ Comments, Commissioner Pettyjohn expressed his appreciation to the Public Works and Public Safety employees for their hard work during the recent ice and snowstorm.
Public Works Director James Cole reported that the snow crews had used 500 tons of road salt at approximately $18,000.00; spread 6,000 gallons of calcium chlorine on the streets; and the Street and Traffic Control Divisions had 601 hours of overtime.
AGENDA ITEM NO. 9: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 10: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Pettyjohn, that the meeting be adjourned. Motion carried. (8:10 p.m.)
AYE: Downing, Pettyjohn, Harrod, Harden, Blair, Roach, Claybrook
NAY: None
___________________________________
MAYOR
(SEAL)
ATTEST:
_______________________________
CITY CLERK
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