BOARD OF CITY COMMISSIONERS PROCEEDINGS
MAY 5, 2014 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 5, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Wes Mainord
Mayor
Pam Stephens Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Keith Hall
INVOCATION Rev. Leroy Kerbo
FLAG SALUTE Led by Commissioner Stephens
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to approve the Agenda. Motion carried 6-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 10
b. Minutes from the April 21, 2014 regular meeting.
c. Acknowledge the following minutes:
• Traffic Commission minutes from October 22, 2013 meeting
• Zoning Board of Adjustment minutes from June 20, 2013 meeting
• Shawnee Urban Renewal Authority minutes from October 1, 2013 meeting
d. Accept staff recommendation to deny tort claims of Harold James Graham.
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for David Rodriguez.
f. Acknowledge Oklahoma Municipal Retirement Fund Normal Retirement for Rhonda Masquat.
g. Acknowledge Oklahoma Municipal Retirement Fund Normal Retirement for Johnny Dodd.
h. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Travis Gilbert.
i. Approve recommendation to award 2014-15 health insurance to Blue Cross/Blue Shield, Delta Dental and VSP vision insurance.
j. Mayor’s Appointments:
PLANNING COMMISSION
David Bergsten Re-appointment 1st Full Term Expires 6-01-17
Link Cowen Re-appointment 1st Full Term Expires 6-01-17
ZONING BOARD OF ADJUSTMENT
Tom Bierd Re-appointment 2nd Full Term Expires 6-01-17
Commissioner Agee requested an explanation of Consent Agenda Item No. 2(d) regarding denial of tort claims of Harold James Graham. City Attorney Mary Ann Karns said that the tort claim and denial would be provided beginning with the May 19, 2014 agenda packet.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve the Consent Agenda Item Nos. 2(a-j). Motion carried 6-0.
Commissioner Winterringer asked that everyone please continue to shop at the businesses on Kickapoo Street.
AGENDA ITEM NO. 4: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Johnny Reid stated that at 1015 Overland Court there is a half dead tree hanging over the street. He has spoken with Jared Cooper in the Code Enforcement office and been told that it is a civil matter. Mr. Reid said it is not a civil matter but a safety hazard. Community Development Director Justin Erickson will look into the issue and report back to Mr. Reid.
Gloria Wallace accepted the Mayor’s Proclamation for “Community Action Month” presented by Mayor Mainord.
AGENDA ITEM NO. 6: City Manager’s Presentation of Employee of the Month to Jimmy Longest.
Jimmy Longest was present to accept the Employee of the Month Certificate presented by City Manager Brian McDougal.
AGENDA ITEM NO. 7: Consider approval of a resolution authorizing the sale of not to exceed $6,000,000 Oklahoma Baptist University Authority Bond Anticipation Revenue Note (Oklahoma Baptist University Project) Series 2014, designating the Note as Bank Qualified and approving the issuance of not to exceed $6,000,000 in permanent financing Oklahoma Baptist University Authority Revenue Bonds or Notes to retire the Bond Anticipation Note and waiving competitive bidding.
Resolution No. 6464 was introduced.
APPROVAL OF SALE NOT TO EXCEED $6,000,000.00 OKLAHOMA BAPTIST UNIVERSITY AUTHORITY, BOND ANTICIPATION REVENUE NOTE (OKLAHOMA BAPTIST UNIVERSITY PROJECT) SERIES 2014, DESIGNATING THE NOTE AS BANK QUALIFIED AND APPROVING THE ISSUANCE OF NOT TO EXCEED $6,000,000 IN PERMANENT FINANCING OKLAHOMA BAPTIST UNIVERSITY AUTHORITY REVENUE BONDS OR NOTES TO RETIRE THE BOND ANTICIPATION NOTE AND WAIVING COMPETITIVE BIDDING.
Mr. John Waldo with BOSC, Inc. addressed the questions regarding the bond. Mr. Randy Smith with Oklahoma Baptist University (OBU) stated the money would assist in the construction of Stavros Hall for the College of Nursing.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to approve a resolution authorizing the sale of not to exceed $6,000,000 Oklahoma Baptist University Authority Bond Anticipation Revenue Note (Oklahoma Baptist University Project) Series 2014, designating the Note as Bank Qualified and approving the issuance of not to exceed $6,000,000 in permanent financing Oklahoma Baptist University Authority Revenue Bonds or Notes to retire the Bond Anticipation Note and waiving competitive bidding. Motion carried 6-0.
AGENDA ITEM NO. 8: Discussion, consideration and possible action on staff recommendation to increase city contribution to employee health coverage.
City Manager Brian McDougal noted that a work session was held recently to discuss this item. He further noted that it appeared to be the consensus of the Commission to assist with the payment of 65% of the employees’ health insurance increases. Staff also recommends that the City contribute 65% of the health insurance premium increase.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Stephens, to fund 65% of the increase in the health insurance this year for non-union City employees and to negotiate with the police and fire unions regarding this issue. Motion carried 6-0.
AYE: Harrod, Stephens, Agee, Mainord, Winterringer, Smith
NAY: None
AGENDA ITEM NO. 9: Presentation of budget for Fiscal Year 2014-2015.
City Manager Brian McDougal showed a video regarding the Shop Shawnee campaign and then presented a power point presentation of the budget. He explained the different city funds and estimated general fund revenue for the upcoming fiscal year. He stated that 74% of the city’s budget revenue is from sales tax and staff is projecting a 3% general fund increase for FY 2014-15.
McDougal stated the budget includes merit raises at 2.5% for employees paid from the general fund and from Shawnee Municipal Authority and a 1.5% cost of living raise. There are no new positions budgeted.
McDougal also stated that the City saved $447,000.00 in the general fund and approximately $200,000.00 in the SMA fund due to changes made in employees’ retirement plans.
Finance Director Cynthia Sementelli reported that the City’s sales tax has grown 4.81% since 2011. The use tax and internet sales have also increased. She also presented Capital Fund budget showing $859,177.73 available for new capital projects, however rollovers and funds that will not be necessary for the municipal pool this year will increase that amount by $148,560.73.
Regarding the Shawnee Municipal Authority (SMA) budget, staff is projecting flat revenues for FY 2014-15.
The City Manager stated there is $4,000,000.00 in the Rainy Day Fund and he would like to see that amount grow.
The public hearing for the budget will be on June 2, 2014.
AGENDA ITEM NO. 10: Consider Bids:
a. Sidewalk/ADA Handicap Ramps Project COS-PW-13-01 (Open)
BIDDER AMOUNT
Parathon Construction LLC $237,350.00
Edmond, Oklahoma
Rudy Construction Co. $509,100.00
Oklahoma City, Oklahoma
Assistant City Engineer Michael Ludi read the bids into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to defer the bid award to the May 19, 2014 City Commission meeting. Motion carried 6-0.
Director of Operations James Bryce announced that four bids were received and after review and consideration it was staff’s recommendation to waive the abnormality in the bid (failure to provide non-collusion affidavit with bid) and award the bid to Branco Enterprises of Neosho, Missouri in the total amount of $3,670,000.00, including alternate options 1, 2 and 3.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Smith, to accept staff’s recommendation and award the bid to Branco Enterprises in the total amount of $3,670,000.00, including options 1, 2 and 3. Motion carried 6-0.
AGENDA ITEM NO. 11: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 12: Adjournment
There being no further business to be considered, the meeting was adjourned by power of the Chair. (8:00 p.m.)
WES MAINORD, MAYOR
ATTEST:
_______________________________
PHYLLIS LOFTIS, CMC, CITY CLERK
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