BOARD OF CITY COMMISSIONERS
DECEMBER 3, 2001 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Janie Kirt Morris
Emmanuel Episcopal Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 12.
b. Minutes of November 19, 2001 meeting
c. Acknowledge the following minutes:
* Civic and Cultural Development Authority minutes of October 18, 2001 meeting
* Shawnee Urban Renewal Authority minutes of November 6, 2001 meeting
* Shawnee Beautification Committee minutes of October 1, 2001 meeting
d. Approve out-of-state travel for James Cole to attend workshop on Storm Water Phase II implementation in Austin, Texas on February 13, 2002.
e. Acknowledge receipt of permit SX00063011022 from Oklahoma Department of Environmental Quality for Pottawatomie County Sewer Line Extension Project Fire Brigade Manufacturing Plant.
f. Acknowledge regular meeting schedule for calendar year 2002 for City Commission and related authorities.
g. Authorize staff to advertise for bids for root control treatment for sewer mains.
h. Approve Change Order No. 4 for Water Treatment Plant Improvements, Phase I.
i. Acknowledge letter from F.B.I. Director, Robert S. Mueller, III to Hank Land expressing appreciation to Hazel Bond for her assistance and input regarding the Quality Assurance Review participation.
j. Accept utility easement from Thomas and Phyllis Flora and E.H. Stewart and Wanda Stewart on Manchester Drive.
k. Approve employee retirement for the following:
1) Robert Stephens, retirement date 12/15/01, with lump sum withdrawal of employee and city portion.
2) Don Rhodes, retirement date 12/28/01, with employee contribution withdrawal and monthly retirement.
3) Kurt Shirey, retirement date 12/31/01, with Plan B Police Pension Retirement.
4) Christy Gunter, retirement date 12/28/01, with lump sum withdrawal of employee and city portion.
5) Cayte Maloy, termination of employment on 11/30/01, with employee contribution retirement portion only.
l. Recommendations of the Traffic and Transportation Commission from the November 27, 2001 meeting:
1) Consider request from Mr. Gaines Neal of Neals Home Furnishings, 23 East Main, to eliminate two parking spaces behind 23 East Main to improve safety in backing and unloading trucks near alley.
Recommendation: To approve request.
2) Consider request from Ms. Kate McDonald, 731 N. Beard, to change “No Parking” signs in the 100 block of East Dewey from the north side to the south side.
Recommendation: To approve request.
3) Consider request from Ms. Erica Cooksey, 2827 N. Union, for a “Slow – Children at Play” sign to be placed in the 2800 block of North Union.
Recommendation: To deny request.
4) Consider request from Ms. Amy Seckel, 406 S. Market, to place “No Parking 8:00 a.m. to 4:00 p.m. Loading and Unloading Only” signs on Market Street from Emmett to the end of Wilson School property on the east side of street.
Recommendation: To approve request.
5) Public Works staff requests to discuss policy for stop signs and no parking requests.
Recommendation: A form model will be presented by staff for consideration at the next scheduled meeting of the Traffic and Transportation Commission.
m. Mayor’s Appointments
Sister Cities Council for 2002 – one year terms
CHAIR Sue Winterringer
VICE CHAIR Billye Sue Hatch
SECRETARY Diana Hallock
TREASURER Bertha Ann Young
IMMEDIATE PAST CHAIR David Walk
FUNDRAISING COMMITTEE CHAIR Ann Davis
SUB-COMMITTEE International Dinner Ann Davis
HOST PROGRAMS COMMITTEE CHAIR Esther Bell
DELEGATION COMMITTEE CHAIR Mary Chancellor
EDUCATION/PROMOTION COMMITTEE CHAIR Bill Crossley
EDUCATION COMMITTEE ADVISOR James Taffee
PUBLICITY COMMITTEE CHAIR Crystal Walk
COMMUNITY ACTIVITIES COMMITTEE CHAIR Karen Wright
SUB-COMMITTEE Kite Festival Cheryl
Cowden
SUB-COMMITTEE Garden Chair Don Wright
SUB-COMMITTEE Socials Meg Vorndran
SUB-COMMITTEE State Meeting Ann Davis
2. Mayor’s Proclamation and Presentation:
“Family Caregivers Month”
December, 2001
Plaque to Don and Karen Wright for exemplary service to the City of Shawnee and Shawnee Sister Cities Council.
3. Presentation from Tony Blatt of HorbeekLarsson Architects to recommend regional park site and authorize the City Attorney to enter into negotiations to purchase land.
4. Consider contract with insurance consultant for review and recommendation regarding city’s health insurance proposals.
5. Presentation of health insurance plans by insurance agents. (Information only)
6. Consider award of bids for a bank note of $5,350,000 to provide financing for various capital projects.
7. Consider Jail Services Agreement between City and Board of County Commissioners. (Deferred from 11/19/01).
8. Consider an ordinance to change no parking designation in the 100 block of East Dewey from the north side to the south side; and to designate no parking from 8:00 a.m. to 4:00 p.m., Loading and Unloading Only, on the east side of Market Street from Emmett Street to the end of Wilson School property.
9. Consider an ordinance calling for the holding of general and general run-off elections for the offices of commissioners of wards one, five and six.
10. Consider an ordinance calling for the holding of a special general and general run-off election for the office of commissioner of ward four for the purpose of completing the term.
11. Consider drafting an ordinance to allow carports inside 25 foot front yard set-back in residential districts. (Requested by Commissioner Harrod)
12. Consider Bids:
a. Third Party Administration (deferred from 11-19-01)
b. One 60” Cut Riding Mower (open)
c. Airport Security Gate Project (open)
d. Airport T-Hangar Gutter Installation Project (open)
13. New Business (Any matter not known about or which
could not have been reasonably foreseen
prior to the time of posting agenda)
14. Administrative Reports
15. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
16. Commissioners’ Comments
17. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
DECEMBER 3, 2001 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of November 19, 2001 meeting Pgs. 1-2
b. Confirm action taken on City Commission Agenda Items No. 12(c) and 12(d) concerning the opening of bids for Airport Security Gate Project and Airport Gutter Installation Project.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 3, 2001 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of November 19, 2001 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 6 concerning award of bids for a bank note of $5,350,000 to provide financing for various capital projects.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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