BOARD OF CITY COMMISSIONERS
DECEMBER 17, 2001 AT 7:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Jeff Burris
Wesley United Methodist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 23.
b. Minutes of December 3, 2001 meeting
c. Acknowledge the following reports and minutes:
* Sales Tax Report through December, 2001
* General Fund Financial Statements for months of October and November, 2001
* Shawnee Municipal Authority Financial Statements for the months of October and November, 2001.
* Utility Division Report for the month of November, 2001
* Building Inspector Report for the month of November, 2001
* City Clerk report for the month of November, 2001
* Shawnee Urban Renewal Authority minutes of November 20, 2001 meeting
* Shawnee Planning Commission minutes of November 7, 2001 meeting
* Traffic and Transportation Commission minutes of October 23, 2001 meeting
* Airport Advisory Board minutes of June 27 and September 12, 2001 meetings
d. Acknowledge letter from Wilson Early Childhood Center expressing appreciation to Hank Land for attending Veterans Day celebration.
e. Authorize staff to advertise for bids for vehicles for planning and engineering departments.
f. Authorize staff to advertise for bids for rehab of Dewey Street lift station.
g. Acknowledge change in water treatment process.
h. Approve request of the Windmill Ridge LLC to accept an escrow account in the amount of $150,000.00 in lieu of complete construction so that the developer can file the final plat and begin development of lots in the addition.
i. Mayor’s Appointments and Reappointments:
Oklahoma Baptist University Authority Trustees
Appoint Mr. J. Thomas Terry to a six-year term to expire 8/1/06
Appoint Dr. Jeff Moore to a six-year term to expire 8/1/06
Airport Advisory Board
Reappoint Terry Toole to a four-year term to expire 7/1/04
Reappoint Ron Davis to a four-year term to expire 7/1/04
2. Mayor’s Presentation:
Presentation of Urban Overlay Award from the Oklahoma Asphalt Pavement Association for Federal Street Project.
Presentation of Resolution of Appreciation to Kurt Shirey upon his retirement for his years of loyal service to the City of Shawnee.
3. City Manager’s Presentation:
Award to “Employee of the Month”
4. Consider a motion to recess the Board of City Commissioners meeting to meet as the Shawnee Municipal Authority to consider the Shawnee Municipal Authority agenda.
RECESS
RECONVENE
5. Consider adoption of a resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority (the “Authority”) issuing its Sales Tax Revenue Note, Series 2001 (the “Note”) waiving competitive bidding with respect to the sale of said note and approving the proceedings of the Authority pertaining to the sale of said Note; approving and authorizing execution of a sales tax agreement by and between the City of Shawnee and the Authority pertaining to the year-to-year pledge of certain sales tax revenues; and containing other provisions relating thereto.
6. Consider approving the resolution adopted by the Shawnee Municipal Authority authorizing a new maintenance agreement and an agreement as to the use of surplus funds with the Pottawatomie County
7. Presentation by Don Lynch concerning status of air handling system for city hall and consider advising staff on direction for advertisement of bids.
8. Consider jail services agreement presented by Pottawatomie County.
9. Public hearing and consider an ordinance to rezone property located at 34510 Lake Road from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to sell beer on the premises. (Applicant: Lloyd Dean Yell)
10. Public hearing and consider an ordinance to annex certain property located at 39605 West Independence. (Applicant: Phill Pourchot of Central Plastics)
11. Public hearing and consider an ordinance to rezone property located at 201 East 45th from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as a funeral home. (Applicant: Doug Walker)
12. Public hearing and consider an ordinance to vacate and close all of Lincoln Street. (Applicant: Paul McKinney on behalf of Ed Antosh)
13. Public hearing and consider an ordinance to vacate a portion of Elberta Street (North of MacArthur between Northridge and Harrison). (Applicant: Mike Clover on behalf of Bryant Builders)
14. Public hearing and consider an ordinance to rezone property located north of MacArthur and east of Market from C-5; General Commercial District to C-4; Central Business District for use as mini storage buildings. (Applicant: Chuck Harbert for Primax Group) (Planning Commission continued to 1/2/02).
15. Public hearing and consider an ordinance to rezone property located at 322 N. Oklahoma from R-3; Multi-Family Residential District to C-3; Automotive and Commercial Recreation District for use as a mission home. (Applicant: Living Word Church) (Planning Commission continued to 1/2/02).
16. Consider approval of final plat of the Doug Walker Addition located at the southeast corner of Union and 45th streets. (Applicant: Doug Walker on behalf of Walker Funeral Home).
17. Consider approval of final plat of the K.P. No. 1 Addition located east of Kickapoo between 39th and Ken Del Drive. (Applicant: Kevin Kalies Properties).
18. Consider approval of grant application to fund the Bell Street streetscape project for Transportation Enabling Act of 21st Century (TEA-21) funds.
19. Consider an ordinance amending the definition of mobile homes and adding definitions and uses for manufactured homes, residential designed manufactured homes, panelized homes, pre-cut homes and manufactured subdivisions to the zoning code of the City of Shawnee. (Deferred from 10/15/01).
20. Update by Lori Bowlan regarding security gate at Shawnee Municipal Airport (Deferred from 12/3/01)
21. Reconsider previous vote concerning 12/3/01 bid award on Airport T-Hangar Gutter Installation Project.
22. Consider award of Airport T-Hangar Gutter Installation Project.
23. Consider Bids and Proposals:
a. 60” Cut Riding Mower (award)
b. Sewer Line Treatment Program (open)
c. Health Insurance proposals (open)
24. Consider health insurance options.
25. New Business (Any matter not known about or which
could not have been reasonably foreseen prior to the time of posting agenda)
26. Administrative Reports
27. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
28. Commissioners’ Comments
29. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
DECEMBER 17, 2001 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
Call to Order
Declaration of a Quorum
Consider approval of Consent Agenda
* Minutes of December 3, 2001 meeting
Consider the adoption of a resolution authorizing the Shawnee Municipal Authority (the "Authority") to issue its Sales Tax Revenue Note, Series 2001 (the "Note") in the principal amount of $5,350,000; waiving competitive bidding and authorizing the Note to be sold on a negotiated basis; approving and authorizing execution of a sales tax agreement by and between the City of Shawnee, Oklahoma and the Authority pertaining to a year-to-year pledge of certain sales tax revenue; approving and authorizing execution of a note indenture authorizing the issuance and securing the payment of the note; and containing other provisions relating thereto.
Consider a resolution authorizing a new maintenance agreement and an agreement as to the use of surplus funds with the Pottawatomie County Development Authority.
Administrative Report
New Business
Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
DECEMBER 17, 2001 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of December 3, 2001 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda item No. 21 regarding the reconsideration of a previous vote concerning 12/3/01 bid award on Airport T-Hangar Gutter Installation Project.
c. Confirm action taken under City Commission Agenda item No. 22 regarding the award of Airport T-Hangar Gutter Installation Project.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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