BOARD OF CITY COMMISSIONERS
JUNE 17, 2002 AT 7:30 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Michael McCauley
Northwest Freewill Baptist Church
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 11.
b. Minutes of June 3, 2002 meeting and June 6, 2002 special meeting
c. Budget Amendments in Capital Improvement Fund.
d. Transfers of Appropriations in Capital Improvement Fund, Shawnee Municipal Authority, General Fund, Gifts & Contribution Fund and Shawnee Airport Authority.
e. Acknowledge the following reports and minutes:
* Sales Tax Report through June, 2002
* Utility Division Report for the month of May, 2002
* Building Inspector Report for the month of May, 2002
* City Clerk report for the month of May, 2002
* Shawnee Beautification Committee minutes from the May 5, 2002 meeting
* Citizen Advisory Committee minutes from the March 13, 2002 meeting
* Shawnee Youth Committee minutes from the April 19 and April 25, 2002 meetings
* Shawnee Urban Renewal Authority minutes from the May 21, 2002 meeting
* Planning Commission minutes from the May 15, 2002 meeting
* Sister Cities Council minutes from the May 14, 2002 meeting
f. Acknowledge letter of resignation from Bill McClure from the Zoning Board of Adjustment.
g. Acknowledge annual budget for Pioneer Library System for FY 2002-2003.
h. Authorize out-of-state travel for Robin Young to travel to Portland, Oregon for Urban & Regional Information Systems Associations’ Street Smart and Address Savvy Conference, August 10 – 14, 2002.
i. Authorize staff to proceed with master plan for Regional Park located at North Airport site.
j. Consider approval to submit application for funding to the Oklahoma Housing Finance Agency for the FY 2002 HOME Investment Partnership Program: Owner-Occupied Rehabilitation Program.
k. Recommendations and contracts from the Community Service Contracts Review Committee of June 4, 2002 meeting:
1) Request from Downtown Shawnee, Inc. for renewal of contract for fiscal year 2002-2003 in the amount of $42,500.00. (Same as last year)
Recommendation: To approve request in the amount of $42,500.00
2) Request from Pottawatomie County District Attorney’s Office for renewal of the Drug Task Force contract for fiscal year 2002-2003 in the amount of $25,000.00. ($5,000 increase from last year)
Recommendation: To approve renewal of the contract in the amount of $20,000.00. (Same as last year)
3) Consider request from Central Oklahoma Community Action Agency for renewal of contract for Municipal Auditorium and Shawnee Community Center for fiscal year 2002-2003 in the amount of $76,608.00. (Same as last year).
Recommendation: To renew contract at current yearly funding level for three months. At the end of three- month period, Contracts Review Committee will meet again to review and determine how to allocate funding for the remainder of the year. (COCAA shall also be required to provide a budget breakdown separating the Shawnee Community Center, the Municipal Auditorium and the Summer Youth Program.)
4) Request from Senior Citizens of Shawnee, Inc. for renewal of contract for fiscal year 2002-2003 in the amount of $54,365.00. ($6,365.00 increase from last year).
Recommendation: To approve renewal of the contract in the amount of $48,000.00. (Same as last year).
5) Request from Central Oklahoma Transit System/COCAA for renewal of contract for fiscal year 2002-2003 in the amount of $59,950.00. (Same as last year).
Recommendation: To approve request in the amount of $59,950.00.
2. City Manager’s Presentation:
Award to “Employee of the Month”
3. Public hearing and consider an ordinance to rezone property located at 1945 N. Kickapoo from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for sale of beer and alcoholic beverages on premises. (Applicant: Ljazim Mustafi d/b/a Frateli’s)
4. Approve Oklahoma Alcoholic Beverage Laws Enforcement Commission Application for mixed beverage license for Ljazim Mustafi d/b/a Frateli’s Restaurant located at 1945 N. Kickapoo.
5. Consider appeal of Johnny & Joey McMillen regarding decision of Administrative Hearing Officer to condemn property located at 411 N. Philadelphia.
6. Consider renewal of contract with Allied Maintenance for custodial services for City Hall.
7. Consider a resolution adopting the budget for the City of Shawnee for the period of July 1, 2002 through June 30, 2003 finding all things requisite and necessary have been done in preparation and presentation of budget.
8. Consider contract with International Association of Firefighters Local No. 1628.
9. Consider cost-of-living allowance and city’s contribution toward health insurance benefits for all employees other than collective bargaining units.
10. Consider Oklahoma Department of Transportation Right-of-Way, Public Utility and Encroachment Agreements for State Highway 18 (North Harrison) Paving Improvements, Project Numbers FAP No. STPY-163B (108) and FAP No. BRFY-163B (046).
11. Consider Bids:
a. Ford Street Paving Project (Kickapoo to Chapman) (Open)
b. Rosa and Franklin Street Paving Projects (Market to Broadway) (Open)
c. Remington Street Paving Project (Open)
d. Rehab Concrete Streets Project (Open)
12. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
13. Administrative Reports
14. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
15. Commissioners’ Comments
16. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JUNE 17, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of June 3, 2002 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No.1(d) regarding Transfers of Appropriations in Shawnee Municipal Authority.
c. Confirm action taken under City Commission Agenda Item No. 7 regarding a resolution adopting the budget for the (Shawnee Municipal Authority) City of Shawnee, Oklahoma for the period of July 1, 2002 through June 30, 2003 finding all things requisite and necessary have been done in preparation of said budget.
4. Administrative Report
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
JUNE 17, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of June 3, 2002 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(d) regarding Transfer of Appropriations in Shawnee Airport Authority.
c. Confirm action taken under City Commission Agenda Item No. 7 regarding a resolution adopting the budget for the (Shawnee Airport Authority) City of Shawnee, Oklahoma for the period from July 1, 2002 through June 30, 2003 finding all things requisite and necessary have been done in preparation of said budget.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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