BOARD OF CITY COMMISSIONERS
MAY 6, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Helen Crain
Volunteer Chaplain Unity Hospital
FLAG SALUTE
1. Consider Approval of Minutes of April 15, 2002 meeting.
2. Presentation of plaque to outgoing Commissioner Kermit Milburn.
3. Swearing in of Commissioners by Municipal Judge Robert H. Jones and presentation of Certificates of Election.
RECESS FOR RECEPTION FOR OUTGOING AND INCOMING COMMISSIONERS
RECONVENE
4. Commission Appointment of a Vice Mayor (per Article III, Section 6 of City Charter).
5. Consider Approval of Consent Agenda
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 18.
b. Budget amendments in HOME 1998 Fund, HOME Grant Fund, Street Improvement Fund and Water Improvement District Fund.
c. Transfers of Appropriations in General Fund, E-911 Fund, Capital Improvement Fund, 1994 Street Improvement Project Fund, Shawnee Municipal Authority and Shawnee Airport Authority.
d. Acknowledge the following reports and minutes:
* Shawnee Community Center report for the month of March 2002 and quarterly report for months of January, February and March, 2002
* Civic and Cultural Development Authority minutes of March 21 and April 1, 2002 meetings
* Shawnee Urban Renewal Authority minutes of April 2, 2002 meeting
* Planning Commission minutes from April 3, 2002 meeting
* Shawnee Public Library Board minutes from January 8, 2002 meeting
e. Lakesite Lease Renewals:
9A Eckel Tract 13 Eckel Tract
Michael & Lana Turk Kenneth & Marvele Evetts
825 SW 26th 16 SW 57th
Oklahoma City, OK 73109 Oklahoma City, OK 73109
4 Belcher Tract
Edith & Jack Silvers
270 Buffalo Ave.
Guthrie, OK 73044
f. Approve a resolution electing Trustees to the Oklahoma Municipal Assurance Group for three-year terms commencing July 1, 2002
g. Authorize staff to advertise for bids for aggregates, hauling and hot mix asphalt for street and road maintenance
h. Authorize staff to advertise for bids for laboratory services for the industrial pretreatment program.
i. Authorize staff to advertise for bids for the FY01-02 Concrete Streets Rehab Project.
j. Authorize staff to solicit qualifications from private consultants to develop the city’s Comprehensive Plan.
k. Acknowledge Certificate of Votes for March 5, 2002 General Election and April 23, 2002 General Run-Off Election from the Pottawatomie County Election Board.
l. Acknowledge Shawnee Industrial Authority audit for year ended September 30, 2001.
m. Accept letter of resignation from Paul G. Hickman from Planning Commission.
n. Accept letter of resignation from Benjamin McCullar as commissioner of the Shawnee Housing Authority.
o. Mayor’s Appointments:
Housing Authority of the City of Shawnee
Reappoint Blanche N. Wilson to a three-year term to expire 2/4/05
Reappoint Peggy Ford to a three-year term to expire 2/4/05
Youth Committee
Appoint Commissioner Linda Peterson
Appoint Jeremy Wilke
Appoint Jonie Welle
Community Service Contracts Review Committee
Appoint Commissioner Linda Peterson
6. Mayor’s Proclamations:
“Rodeo for Hope Week”
May 6-12, 2002
“National Historic Preservation Week”
May 12-18, 2002
“National Public Works Week”
May 19-25, 2002
7. Appearance by Robert Jernigan concerning franchise agreement with Charter Communication.
8. Public hearing and consider an ordinance to amend the subdivision regulations relating to sidewalks.
9. Presentation by Dr. Tony Litherland and O.B.U. students concerning preliminary results of community survey.
10. Public hearing for hearing complaints or objections to assessment roll and apportionment of costs for the Granada County Estates/Tanglewood/Cedar Creek/Coronado Terrace Water Improvement District.
11. Consider a resolution approving the assessment roll prepared and filed by the city engineer apportioning the costs and benefits for the Granada Country Estates/Tanglewood/Cedar Creek/Coronado Terrace Water Improvement District.
12. Consider an ordinance assessing costs of improvements to lots in the Granada County Estates/Tanglewood/Cedar Creek/Coronado Terrace Water Improvement District.
13. Consider an ordinance establishing payment rates for persons outside the Granada Country Estates/Tanglewood/Cedar Creek/Coronado Terrace Water Improvement District to tap into said system.
14. Consider final acceptance of audit for fiscal year 2000-2001.
15. Consider approval of the CDBG One Year Action Plan for fiscal year 2002 beginning July 1, 2002 through June 30, 2003.
16. Consider acceptance of the Northridge Cottages improvements, i.e. water, sanitary sewer, paving and drainage and placing maintenance bonds into effect.
17. Consider acceptance of water and sanitary sewer improvements for the Windmill Ridge Addition and placing maintenance bonds into effect.
18. Consider Bids:
a. Mobile Data Systems and Interfaces to Existing Products (Open)
b. Uniform Rental Service (Open)
19. New Business (Any matter not known about or which
could not have been reasonably foreseen
prior to the time of posting agenda)
20. Administrative Reports
21. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
22. Commissioners’ Comments
23. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 6, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of April 15, 2002 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda item No. 4 regarding the appointment of Vice-Mayor (Vice-Chairman).
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 6, 2002 AT 7:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of April 15, 2002 meeting.
b. Confirm action taken under City Commission Agenda Item No. 4 regarding the appointment of Vice-Mayor (Vice-Chairman)
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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