BOARD OF CITY COMMISSIONERS PROCEEDINGS
JULY 16, 2007 AT 6:30 P. M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, July16, 2007 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Pam Stephens Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
Marva O’Neal Timmy Young
Commissioner Ward 3 Commissioner Ward 4
Linda Peterson
Commissioner Ward 5-Vice Mayor
ABSENT: David Daugherty
Commissioner Ward 6
INVOCATION Reverend Leroy Kerbo
Oak Park Church of God
FLAG SALUTE Mayor Mills
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to consider Agenda Items Numbered 22 and 23 when Labor Attorney Margaret Love arrives at the Commission meeting. Motion carried 6-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda.
a. Minutes from the July 2, 2007 meeting.
b. Budget amendments in General Fund
c. Acknowledge the following reports and minutes:
* Sales Tax Report for the month of July, 2007
* Planning Commission minutes from the June 6, 2007 meeting
d. Approve Governmental Services Contract with Shawnee Civic and Cultural Development Authority.
e. Approve contract with Independent School District No. 93 for the maintenance of tennis courts.
f. Authorize staff to bid on culvert replacement on Edwards and Whittaker streets.
g. Authorize staff to purchase the following vehicles from the State of Oklahoma Purchasing Contract from Riverside Autoplex and Hudiburg:
1) One mid-size sport utility 2-wheel drive vehicle for Personnel Department
2) One regular cab ½ ton pickup for Parks Department
3) One sport utility 4-wheel drive vehicle for Police Department
4) One Crown Victoria for Police Department
h. Approve Oklahoma Municipal Retirement Fund refund for Loran Greenlee of Defined Contributions Plan and Defined Benefit Hybrid.
i. Approve Oklahoma Municipal Retirement Fund Defined Benefit Plan refund of contributions to Brandi Parsons.
j. Mayor’s Appointment:
Beautification Committee
Appoint Jim Smith to replace Bob Weaver
Before voting on the Consent Agenda, Vice Mayor Peterson requested that Consent Agenda Item No. 2(b) be pulled for separate consideration.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, to approve Consent Agenda Item No. 2(a-j), less (b) as presented. Motion carried 6-0.
AYE: Peterson, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None
Under Agenda Item No. 2(b) regarding the Budget amendments in General Fund, Vice Mayor Peterson requested that Acting Finance Director Steven Nolen change the Budget Amendment to indicate it is in the Shawnee Municipal Authority Further, that the August 6, 2007 SMA agenda should reflect this change to the amendment.
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve 2(b) with the noted change. Motion carried 6-0.
AGENDA ITEM NO. 3: Citizens’ Participation (A three-minute limit per person) (A twelve-minute limit per topic)
There was no Citizen’s Participation.
AGENDA ITEM NO. 4: Mayor’s Presentations and Proclamation:
Presentation for Officer of the Quarter to Cpl. Jon Arnett.
Mayor Mills presented an Officer of the Quarter Award to Cpl. Jon Arnett of the Shawnee Police Department for his excellent service to the City of Shawnee. Corporal Arnett was present to accept.
Presentation of Resolution of Appreciation to Wayne Crall for 25 years of service to the City of Shawnee.
Resolution No. 6307 was introduced and the title read aloud.
RESOLUTION NO. 6307 ENTITLED “A RESOLUTION EXPRESSING APPRECIATION TO WAYNE CRALL FOR 25 YEARS OF LOYAL SERVICE TO THE CITY OF SHAWNEE, OKLAHOMA; DIRECTING THAT SAID RESOLUTION BE SPREAD UPON THE OFFICIAL RECORDS OF THE CITY OF SHAWNEE, OKLAHOMA; AND AUTHORIZING A COPY BE PRESENTED TO WAYNE CRALL.”
A motion was made by Vice Mayor Peterson, seconded by Commissioner Schrzan, that the Title and Resolution No. 6307 be approved. Motion carried 6-0.
Therefore Mayor Mills declared Resolution No. 6307 duly passed and adopted. Major Crall was not present to accept this resolution.
Proclamation:
“Art Jackman Day”
July 19, 2007
(Accepted by Art Jackman)
AGENDA ITEM NO. 5: City Manager’s presentation of Employees of the Month to Public Works Line Maintenance Crew.
City Manager Jim Collard presented a plaque to Public Works Line Maintenance Crew, as the July employees of the Month, in recognition of their excellent dedication to the City of Shawnee. Several Line Maintenance employees were in attendance to accept.
AGENDA ITEM NO. 6: Public hearing and consider an ordinance rezoning property located at 39300 W. MacArthur from RE; Rural Estates to C-3; Automotive and Commercial Recreation District for use as a self-storage facility. (Applicant: Clayton Eads for MacArthur Street Storage, LLC)
Mayor Mills declared a public hearing in session to consider an ordinance rezoning property located at 39300 W. MacArthur for use as a self-storage facility.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning. Mr. Clayton Eads was present on behalf of his requested zoning change.
Staff report was given by Community Development Director Mike Southard and it was noted that the Planning Commission recommended approval of the rezoning and that no formal written protests had been filed.
There being no others to appear, the public hearing was closed.
After due and careful consideration Ordinance No. 2316NS was introduced and the title read aloud.
ORDINANCE NO. 2316NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, TO-WIT: A TRACT OF LAND DESCRIBED AS BEGINNING AT A POINT 1484 FEET WEST AND 435.66 FEET NORTH OF THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER (SW/4) OF SECTION TWO (2), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA; THENCE NORTH 884.33 FEET; THENCE EAST 560 FEET; THENCE SOUTH 884.33 FEET; THENCE WEST 560 FEET TO THE POINT OF BEGINNING REZONING SAID PROPERTY FROM RE; RURAL ESTATES TO C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”
A motion was made by Vice Mayor Peterson, seconded by Commissioner Young, that the Title and Section 1 be approved. Motion carried 6-0.
Therefore Mayor Mills declared Ordinance No. 2316NS duly passed and adopted.
AGENDA ITEM NO. 7: Public hearing and consider an ordinance rezoning property located at 4355 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use retail use. (Applicant: Michael McQuain)
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 4355 N. Harrison for use retail use.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Community Development Director Mike Southard gave the staff report noting that the Planning Commission recommended approval of the rezoning to C-3 from A-1, which conforms to the Comprehensive Plan.
Mr. Michael McQuain, the applicant, was present on behalf of his application. There being no others to appear, the public hearing was closed.
After due and careful consideration Ordinance No. 2317NS was introduced and the title read aloud.
ORDINANCE NO. 2317NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA: A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER (NW/4) OF SECTION FIVE (5), TOWNSHIP TEN (10) NORTH, RANGE FOUR (4) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 150.08 FEET N89º13’10”E AND 589.91 FEET S00º56’19”E OF THE NORTHWEST CORNER (NW/C) OF SAID NORTHWEST QUARTER (NW/4), SAID POINT BEING ON THE EAST RIGHT-OF-WAY LINE OF HARRISON STREET; THENCE N89º13’10”E A DISTANCE OF 517.63 FEET; THENCE S01º43’46”E A DISTANCE OF 120.02 FEET: THENCE S89º13’10”W A DISTANCE OF 519.29 FEET TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF HARRISON STREET; THENCE N00º56’19”W ALONG SAID EAST RIGHT-OF-WAY LINE A DISTANCE OF 120.00 FEET TO THE POINT OF BEGINNING, REZONING SAID PROPERTY FROM A-1; AGRICULTURAL DISTRICT TO C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”
A motion was made by Vice Mayor Peterson, seconded by Commissioner Young, that the Title and Section 1 be approved. Motion carried 6-0.
Therefore Mayor Mills declared Ordinance No. 2317NS duly passed and adopted.
AGENDA ITEM NO. 8: Public hearing and consider an ordinance rezoning property located on Troon Circle, east of Bryan and north of Augusta, from PUD; Planned Unit Development based on R-1; Single Family Residential to PUD; Planned Unit Development based on R-1; Single Family Residential with higher density for use as single family homes. (Applicant: David Tomlinson o/b/o Highlands LLC).
Mayor Mills declared a public in session to consider an ordinance to rezone property located on Troon Circle, east of Bryan and north of Augusta, for use as single family homes.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
The staff report was given by Community Development Director Mike Southard noting that the Planning Commission recommended approval of the rezoning to PUD. Changes are to the density of the development (18 units versus 6 units) and the common areas throughout the development such as a gated entrance with a guard house will be located at the entrance. The properties will move from separate ownership to a condo style development with the market directed to persons over 55 years of age. The proposed structures will be 75% brick or stone with gray shingle roofing, and a walking path will be constructed around the development. The developer is retaining ownership and will manage the development as an apartment manager would.
There were no formal written protest filed with the City Clerk. No others appeared and the public hearing was closed. The applicant, David Tomlinson was present to answer questions regarding his requested rezoning.
After due and careful consideration, Ordinance No. 2318NS was introduced and the title read aloud.
ORDINANCE NO. 2318NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMIT OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: LOTS ONE (1), TWO (2), THREE (3), FOUR (4), FIVE (5) AND SIX (6), BLOCK TWO (2), THE BRIDGES AT SHAWNEE COUNTRY CLUB, TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEROF, REZONING SAID PROPERTY FROM P.U.D.; PLANNED UNIT DEVELOPMENT BASED ON R-1, SINGLE FAMILY RESIDENTIAL DISTRICT TO P.U.D.; PLANNED UNIT DEVELOPMENT BASED ON R-1; SINGLE FAMILY RESIDENTIAL DISTRICT WITH A HIGHER DENSITY AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”
A motion was made by Commissioner Stephens, seconded by Commissioner Young, that the Title and Section 1 be approved.
Thereupon Mayor Mills declared Ordinance No. 2318NS duly passed and adopted.
AGENDA ITEM NO. 9: Public hearing and consider an ordinance rezoning property located at 33908 Belcher Road from A-1; Agricultural District and C-3; Automotive and Commercial Recreation District to RE; Rural Estates for use as single family residence. (Applicant: Kenneth Peltier o/b/o Nicki Peltier).
Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 33908 Belcher Road for use as single family residence.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Community Development Director Mike Southard gave the staff report noting that the Planning Commission recommended approval for the property for use as single family residence with the exception of prohibiting manufactured homes. There was no formal written protest filed with the City Clerk. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2319NS was introduced and the title read aloud.
ORDINANCE NO. 2319NS ENTITLED “AN ORDINANCE THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: A TRACT OF LAND DESCRIBED AS BEGINNING AT A POINT WHICH IS SOUTH 33 FEET AND WEST 238 FEET FROM THE NORTHEAST CORNER OF SECTION FOURTEEN (14), TOWNSHIP TEN (10) NORTH, RANGE TWO (2) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, SUCH POINT BEING 5 FEET WEST OF THE NORTHEAST CORNER OF LOT THREE (3), STEGALL’S ADDITION TO THE CITY OF SHAWNEE; THENCE SOUTH ALONG A LINE PARALLEL TO THE EAST LINE OF LOT THREE (3) 197 FEET; THENCE EAST ALONG A LINE PARALLEL TO THE NORTH LINE OF LOTS THREE (3), TWO (2) AND ONE (1) OF THE ABOVE REFERENCED SUB-DIVISION 205 FEET TO A POINT ON THE EAST LINE OF LOT ONE (1) WHICH IS 197 FEET SOUTH OF THE NORTHEAST CORNER OF LOT ONE (1); THENCE SOUTH ALONG THE EAST LINE OF LOT ONE (1) 876.45 FEET TO THE SOUTHEAST CORNER OF LOT ONE (1); THENCE N 76º4’W 241.53 FEET TO A POINT ON THE SOUTH LINE OF LOT THREE(3); THENCE NORTH 1017.83 FEET ALONG A LINE WHICH IS PARALLEL TO THE EAST LINE OF LOT THREE (3) TO A POINT ON THE NORTH LINE OF SAID LOT THREE (3) WHICH IS 35 FEET WEST OF THE NORTHEAST CORNER OF LOT THREE (3); THENCE EAST ALONG THE NORTH LINE OF LOT THREE (3) 30 FEET TO THE POINT OF BEGINNING; REZONING SAID PROPERTY FROM A-1; AGRICULTURAL DISTRICT AND C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT TO RE; RURAL ESTATES, AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”
A motion was made by Commissioner Stephens, seconded by Commissioner Schrzan, that the Title and Section 1 be approved. Motion carried 6-0.
Thereupon Mayor Mills declared Ordinance No. 2319NS duly passed and adopted.
MAYOR MILLS ANNOUNCED THAT THE COMMISSION WOULD DEVIATE FROM THE FORMAL AGENDA AT THIS TIME TO CONSIDER AGENDA ITEM NO. 22.
AGENDA ITEM NO. 22: Consider an Executive Session regarding negotiations with International Union of Police Associations, Local #3 for FY 07-08 pursuant to 25 O.S. §307(B)(2).
A motion was made by Vice Mayor Peterson, seconded by Commissioner Young, that the Commission go into Executive Session to discuss contract negotiations with International Union of Police Associations, Local #3 for FY 07-08 pursuant to 25 O.S. §307(B)(2). Motion carried 6-0.
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:24 P.M. WITH ALL COMMISSIONERS PRESENT.
CITY COMMISSION RECONVENED IN REGULAR SESSION AT 8:04 P.M. WITH ALL COMMISSIONERS PRESENT.
AGENDA ITEM NO. 23: Consider matters discussed in Executive Session regarding negotiations with International Union of Police Associations Local #3 for FY 07-08 pursuant to pursuant to 25 O.S. §307(B)(2).
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal to “roll-over” the expired contract with the Police Association with wages frozen at the 6/30/07 rate. Further, that Article 30 of the contract is not recognized. Motion carried 6-0.
AGENDA ITEM NO. 10: Consider a resolution approving an exception to city policy to allow Wayne Crall to keep his handgun upon his retirement.
Resolution No. 6308 was introduced and the title read aloud.
RESOLUTION NO. 6308 ENTITLED “A RESOLUTION EXPRESSING APPRECIATION TO WAYNE CRALL FOR 25 YEARS OF LOYAL SERVICE TO THE CITY OF SHAWNEE, OKLAHOMA; DIRECTING THAT SAID RESOLUTION BE SPREAD UPON THE OFFICIAL RECORDS OF THE CITY OF SHAWNEE, OKLAHOMA; AND AUTHORIZING A COPY BE PRESENTED TO WAYNE CRALL.”
A motion was made by Commissioner Schrzan, seconded by Commissioner Stephens, that the Title and Section 1 and 2 be approved. Motion carried 6-0.
Thereupon Resolution 6308 was duly passed and approved.
AGENDA ITEM NO. 11: Consider progress made on property owned by James Huckaby located at 403 S. Minnesota.
A progress report was made on property owned by James Huckaby located at 403 S. Minnesota. Staff inspected the structure and recommended that this house not be remodeled. The owner, James Huckaby, has several other houses that are in need of repair and staff believes that the money would be best spent to renovate the other houses. Mr. Randy Bales, property manager for Mr. Huckaby, did not appear.
A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, to approve Staff’s recommendation to raze and remove property located at 403 S. Minnesota.
Motion carried 6-0.
AYE: Schrzan, Peterson, Stephens, O’Neal, Mills, Young
NAY: None
AGENDA ITEM NO. 12: Consider an ordinance establishing a fee in Shawnee Municipal Court for checks returned with payment denied for any reason.
After due and careful consideration, Ordinance No. 2320NS was introduced and the title read aloud.
ORDINANCE NO. 2320NS ENTITLED “AN ORDINANCE RELATING TO DISHONORED CHECKS PAID TO THE SHAWNEE MUNICIPAL COURT, CREATING A NEW SECTION OF LAW TO BE CODIFIED AT SECTION 12-26, ARTICLE 1 OF CHAPTER 12 OF THE CODE OF THE CITY OF SHAWNEE, OKLAHOMA; ESTABLISHING A FEE OF THIRTY-FIVE DOLLARS ($35.00) TO BE APPLIED TO THE COURT COSTS OF ANY PERSON WHO PAYS THEIR FINE AND/OR COURT COSTS WITH A CHECK WHICH IS RETURNED BY THE BANK FOR ANY REASON; PROVIDING FOR SEVERABILITY AND DECLARING AN EMERGENCY.”
Deputy City Clerk Phyllis Loftis explained the purpose of the ordinance and its intent to act as a deterrent in the future. At the current time, the Municipal Court does not have a fee which can be added to checks returned by the bank. This ordinance will allow Municipal Court to add $35.00 for any check returned by the bank for any reason.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, that the Title and Section 1 be approved. Motion carried 5-1.
AYE: Peterson, Stephens, O’Neal, Mills, Young
NAY: Schrzan
Thereupon Mayor Mills declared Ordinance No. 2320NS duly passed and approved.
There was no motion made to approve the emergency clause, therefore this ordinance shall go into effect 30 days from the date hereof.
AGENDA ITEM NO. 13: Discuss the possible enactment of a “social host” ordinance.
Mayor Mills had requested this item be placed on the agenda. This law would prohibit adults from providing beer or alcohol to minors at parties, gathering or events on private property. Police Chief Mathis spoke regarding this issue, indicating that the City of Edmond passed this ordinance in April, 2007 which has resulted in sixteen arrests since that time.
After additional discussion, the City Attorney was directed to prepare this ordinance for consideration at a later date.
AGENDA ITEM NO. 14: Discussion of Ordinance No. 2077NS establishing the Beautification Committee.
Currently, Ordinance No. 2077NS requires two members of the City Commission to be members of the Beautification Committee. The ordinance also refers to the “Parks Director” which is a position that no longer exists. Mayor Mills stated that he would like at least one City Commissioner on this Committee, at which point Commissioner Schrzan volunteered to serve. The City Attorney will amend this Ordinance to include one City Commissioner and five citizens. The position of “Parks Director” will also be removed from the ordinance. The City Attorney will make these changes and the Ordinance will be considered at the August 6, 2007 meeting.
AGENDA ITEM NO. 15: Discuss recommendation of the Beautification Committee to move the proposed location of Veteran’s Memorial Park from Main and Broadway streets to Woodland Park.
Mr. Tom Smith addressed the issue, stating that the previously proposed area at Main and Broadway streets did not have enough room to establish the Veteran’s Memorial. Mr. Smith provided a drawing and explained his ideas for establishing the Memorial at Woodland Park. Mr. Dave Boardman also spoke in favor of the move and stated that it would be a great addition to Woodland Park. Mr. Bill Ford addressed the Commission stating that he would like to see an architect work with the Veterans organizations to design a plan for Woodland Park. Mr. Ford indicated that the final plans would be reviewed by the Beautification Committee with the City Commission and Veterans Groups having final approval. It was the consensus of the Commission that it is appropriate to proceed with this project.
AGENDA ITEM NO. 16: Consider appointing three Shawnee city representatives to evaluate the provisions in the current Wes Watkins contract between the City of Shawnee, Pottawatomie County Development Authority and the City of Tecumseh and to meet with Tecumseh representatives.
This item involves appointing three Shawnee representatives to evaluate and discuss with the representatives from Tecumseh the current contract between the parties as it concerns the North Deer Creek Reservoir/Wes Watkins Lake and all related issues.
A motion was made Commissioner O’Neal, seconded by Commissioner Young to make the appointments as follows: City Manager Jim Collard, Vice Mayor Linda Peterson and Commissioner Pam Stephens. In an effort to always have three members in attendance at future meetings, Mayor Mills was appointed as an alternate member to attend if any other Shawnee representative cannot be present. Motion carried.
AGENDA ITEM NO. 17: Consider acceptance of Taxiway Reconstruction Project and placing maintenance bonds into effect.
Assistant Airport Manager Jerry Sharp indicated that Horizon Engineering has inspected the above referenced project but that it had not been inspected by the city engineer. A Motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, to defer the item until the August 6, 2007 meeting. Motion carried.
AYE: Peterson, Stephens, Schrzan, O’Neal, Mills, Young
NAY: Young
AGENDA ITEM NO. 18: Consider Addendum to WAVE Technologies, Inc. lease at Shawnee Regional Airport.
Assistant Airport Manager Jerry Sharp also spoke regarding this item. He stated that the City had prepared an addendum to the current lease with WAVE Technology which would agree for the City to pay to repair the air conditioning in the Army Reserve Building. Commissioners questioned Mr. Sharp regarding the costs involved in the repair and indicated that they would like to know the costs of the repair before agreeing to the addendum. Therefore, a motion was made by Commissioner Stephens and seconded by Commission Schrzan to defer this item until the August 6, 2007 meeting.
AGENDA ITEM NO. 19: Consider awarding bids for replacement of 12” water line on Gordon Cooper Drive. (Opened 7/2/07)
A motion was made by Commissioner Schrzan, seconded by Commissioner Young, to accept staff’s recommendation to award the bid for replacement of 12” water line on Gordon Cooper Drive to McKee Utility Contractors, Inc., Prague, OK, as the lowest and best bid in the amount of $256,810.00.
AGENDA ITEM NO. 20: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 21: Administrative Reports
Under Administrative Reports, Assistant to the City Manager Toni Gray announced that Allied Waste will begin placement of polycarts on July 23, 2007. The anticipated start date for polycart pick up is August 1, 2007. Ms. Gray further stated that resident’s current pick up day may change, but all yard wastes will be picked up on Wednesdays.
Chief Mathis gave an update on lake operations. He stated that the City now has 13 officers trained for lake duty with 6 officers trained on boat rescue and 5 officers trained on the jet ski.
Chief Mathis further announced that 4-wheeling activities will not be allowed at Shawnee Lake.
Emergency Management Director Don Lynch gave an update regarding the flood disaster recovery, stating that we have received a Presidential Disaster Declaration. Mr. Lynch urged citizens to call FEMA at 1-800-621-3362 to report any flood damage.
City Manager Jim Collard announced that he would be removing the water rationing requirement effective at midnight July 17, 2007. Mr. Collard urged citizens to continue conservation efforts.
AGENDA ITEM NO. 22: Commissioners Comments
Under Commissioners Comments, Mayor Mills requested that the City Manager’s job performance review forms be distributed to the Commission soon. City Manager Collard evaluation will be scheduled for an Executive Session August 20, 2007.
Mayor Mills also announced the award of a $200,000.00 matching tourism grant for the sports complex.
Mayor Mills also announced that there is an Oklahoma Comprehensive Water Plan meeting at Gordon Cooper Vo-Tech on Tuesday, August 7, 2007 at 6:30 p.m.
Commissioner Young announced the Sister Cities International Dinner scheduled for Saturday, July 21, 2007 at St. Benedicts.
AGENDA ITEM NO. 24: Adjournment.
There being no further business to be considered, a motion was made by Commissioner Young, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 6-0. (9:40 p.m.)
_________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
________________________________
PHYLLIS LOFTIS, DEPUTY CITY CLERK
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