The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, June 2, 2003 at 7:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor
Tom Claybrook James Harrod
Commissioner Ward 1 Commissioner Ward 3
Bob Weaver Linda Peterson
Commissioner Ward 4 Commissioner Ward 5
Bob Downing
Commissioner Ward 6-Vice Mayor
ABSENT: Robert M. Pettyjohn
Commissioner Ward 2
INVOCATION James Cole
Public Works Director
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 7.
b. Minutes of the May 19, 2003 meeting.
c. Budget Amendments in General Fund, Gifts & Contributions Fund, 2002 Home Grant Fund, and Workers’ Compensation Self-Insurance Fund
d. Transfers of Appropriations in General Fund and Shawnee Municipal Authority Fund
e. Acknowledge the following minutes:
* Civic and Cultural Development Authority minutes from the April 17, 2003 meeting
* Shawnee Urban Renewal Authority minutes from the May 6, 2003 meeting
f. Acknowledge receipt of Oklahoma Office of Homeland Security Grant for funding under the Oklahoma First Responder Equipment Program – Phase 1.
g. Authorize staff to apply for grant from Oklahoma Office of Homeland Security.
h. Approve Change Order No. 1 from Ozone Technology Inc. for Water Treatment Plant Improvements.
i. Authorize staff to advertise for bids for water treatment chemicals for the 2003 – 2004 fiscal year.
j. Authorize staff to advertise for bids for demolition of property located at 1836 N. Kickapoo Street. (Airport property)
k. Approve the appointment of Chris Clark to the Comprehensive Plan Steering Committee.
A motion was made by Commissioner Harrod, seconded by Vice Mayor Downing, to approve the Consent Agenda (a-k), as presented. Motion carried.
AYE: Harrod, Downing, Claybrook, Harden, Weaver, Peterson
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
Mayor Harden issued the following proclamation:
“National Hunger Awareness Day”
June 5, 2003
(accepted by Rick and Phyllis Howard, Directors for Simon Peter Storehouse, Living Word Church)
AGENDA ITEM NO. 3: Consider contract with Cardinal Engineering for engineering design services for Regional Park Phase I.
City Engineer John Krywicki reported that staff had completed its contract negotiations for engineering design and surveying services with Cardinal Engineering, Inc., Oklahoma City, Oklahoma for the Regional Park Phase I project.
The contract was presented for consideration with City Attorney John Canavan giving his approval except for one section to be deleted, relating to “consequential damages.”
A motion was made by Commissioner Weaver, seconded by Vice Mayor Downing, to approve the contract with Cardinal Engineering, Inc. for design services for Regional Park Phase 1, deleting Section 8.4 of the contract in its entirety.
Before voting, a discussion was held regarding the plans for the City’s sports complex.
Commissioners Claybrook and Harrod stated they had no opposition to the concept of the park, but had concerns with the funding and location. The proposed park was estimated to cost $16 million and would be located at the old north airport property approximately 4 ½ miles north of Interstate 40 at Hazel Del Road and east of Kickapoo.
Mayor Harden noted that there were numerous objections to the location from citizens at the May 29, 2003 community forum.
Continuing discussion, Mr. Scott Warren, representative of the soccer association, addressed the Commission with his concerns regarding the enormous infrastructure costs and offered that the association would work with the City to reduce such costs.
After discussion, the motion and second on the floor were withdrawn and the following motion was made.
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Downing, to defer the contract with Cardinal Engineering for engineering design services for Regional Park Phase I to the July 7, 2003 meeting to allow staff time to conduct research for other location sites and funding sources. Motion carried.
AYE: Claybrook, Downing, Harrod, Harden, Weaver, Peterson
NAY: None
AGENDA ITEM NO. 4: Consider contract with T-Mobile for antenna tower at Fire Station No. 2. (Deferred from May 5, 2003 meeting)
The Commission again considered the request for a contract from T-Mobile wireless services (formerly VoiceStream Wireless) for a communications tower.
A motion was made by Commissioner Weaver, seconded by Commissioner Claybrook, to deny the request of T-Mobile for construction of a cellular telephone tower next to Fire Station No 2 on Bryan Street. Motion carried.
AYE: Weaver, Claybrook, Harrod, Harden, Peterson, Downing
NAY: None
AGENDA ITEM NO. 5: Consider an ordinance creating a certificate of need procedure for certain medical facilities within the City of Shawnee.
City Manager Terry Powell announced that Mr. Chuck Skillings, Chief Executive Officer of Unity Health Center, requested that this item be tabled indefinitely.
A motion was made by Vice Mayor Downing, seconded by Commissioner Weaver, to table indefinitely Agenda Item No. 5 regarding an ordinance creating a certificate of need procedure for certain medical facilities within the City of Shawnee. Motion carried.
AYE: Downing, Weaver, Peterson, Claybrook, Harrod, Harden
NAY: None
AGENDA ITEM NO. 6: Update of Comprehensive Plan status by staff.
Community Development Director Mike Southard gave an update and was pleased with the turnout of the community forum held on May 29th at Ramada Inn to gather citizens’ input regarding the updating of the Comprehensive Plan for the future.
Mr. Southard reported that there were over 100 citizens attending the forum and he was continuing to receive telephone calls and e-mails from the public.
In addition, he noted that the consultants, Wilbur Smith & Associates, conducted key person interviews, met with the steering committee, facilitated the community forum, and conducted a land use survey.
AGENDA ITEM NO. 7: Consider Bids.
The following bids were opened and read into record by Public Works Director James Cole.
a. Resurfacing of Four Tennis Courts at Paul Duffield Tennis Complex (Open)
BIDDER AMOUNT
Merritt Tennis & Track Systems $12,795.00
Oklahoma City, OK
John Henzel TCS, Inc. $16,400.00
Tulsa, OK
A motion was made by Commissioner Harrod, seconded by Commissioner Peterson, to defer the bids for resurfacing four tennis courts to staff for review and recommendation at the next City Commission meeting. Motion carried.
AYE: Harrod, Peterson, Downing, Claybrook, Harden, Weaver
NAY: None
b. Aggregate Materials (Open)
Fiscal Year 2003-2004
Dolese BrothersDavis, OK QuapawStillwater, OK
Material Price per ton Price per ton Price per ton
1 ½” Crusher Run #1 2.65 6.50
1 ½” Crusher Run #2 2.65 6.00
2” Crusher Run 3.40 6.50
3/8” Limestone Chips 6.20 9.00
5/8” Limestone Chips 5.85 9.00
1 ½” Coarse Stone 4.80 8.50
2” Coarse Stone 5.50 8.50
3/8” Screenings 3.90 5.25
5/8” Mill Run No Bid 7.50
1 ½” Mill Run #10 4.60 7.50
6” Rip Rap 5.10 No Bid
8” Rip Rap 8.75 No Bid
10” Rip Rap No Bid No Bid
12” Rip Rap 8.75 No Bid
18” Rip Rap 7.75 No Bid
24” Rip Rap 7.75 No Bid
A motion was made by Commissioner Peterson, seconded by Vice Mayor Downing, to defer the bids for Aggregate Materials to staff for review and recommendation at the next City Commission meeting. Motion carried.
AYE: Peterson, Downing, Claybrook, Harrod, Harden, Weaver
NAY: None
c. Aggregate Hauling & Unloading (Open)
Fiscal Year 2003-2004
Byron Cole Wade Demp Truck Doyle Roller
To PWSC To Lakes To PWSC To Lakes To PWSC To Lakes
Quarry Price per ton Price per ton Price per ton Price per ton Price per ton Price per ton
Dolese Plant Davis, OK 5.19 5.74 5.50 5.80 5.10 5.70
Quapaw Stillwater, OK No Bid No Bid No Bid No Bid 7.00 7.75
MeridianMill Creek, OK 5.19 5.74 5.50 5.80 5.10 5.70
Rip rap surcharge 2.95 2.95 4.20 4.20 No Bid No Bid
Joe Brown Co Whiteman Trucking Brad Riddle
To PWSC To Lakes To PWSC To Lakes To PWSC To Lakes
Quarry Price per ton Price per ton Price per ton Price per ton Price per ton Price per ton
Dolese Plant Davis, OK 6.60 6.85 5.25 5.65 5.18 5.70
Quapaw Stillwater, OK 6.28 6.50 6.25 6.50 6.25 6.50
MeridianMill Creek, OK 7.20 7.20 5.25 5.65 5.18 5.70
Rip rap surcharge 0.50 0.50 2.00 2.00 2.40 2.40
A motion was made by Vice Mayor Downing seconded by Commissioner Peterson, to defer the bids for Aggregate Materials to staff for review and recommendation at the next City Commission meeting. Motion carried.
AYE: Downing, Peterson, Claybrook, Harrod, Harden, Weaver
NAY: None
d. Asphalt Concrete Type A, B & C (Open)
Fiscal Year 2003-2004
Haskell Lemon Const T. J. Campbell Const APAC – Oklahoma, Inc
Material Delivered to Job Site Price per ton Price per ton Price per ton
Type A Asphaltic Concrete 27.20 28.68 28.00
Type B Asphaltic Concrete 29.20 29.43 29.00
Type C Asphaltic Concrete 29.20 29.43 31.00
Material Loaded at Plant Price per ton Price per ton Price per ton
Type A Asphaltic Concrete 22.25 23.45 25.50
Type B Asphaltic Concrete 24.25 24.20 26.50
Type C Asphaltic Concrete 24.25 24.20 28.50
A motion was made by Vice Mayor Downing seconded by Commissioner Peterson, to defer the bids for Aggregate Materials to staff for review and recommendation at the next City Commission meeting. Motion carried.
AYE: Downing, Peterson, Claybrook, Harrod, Harden, Weaver
NAY: None
AGENDA ITEM NO. 8: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 9: Administrative Reports.
Under Administrative Reports, the following staff reports were given:
· Public Works Director James Cole reported that the Shawnee KidSpace Park restroom construction bids would be opened on June 30th at the Patterson-Johnson Architects office
· Community Development Director Mike Southard updated the Commission on the complaint of 1721 N. Union where the owner is believed to be operating a trailer business. After checking, the owner is in compliance with codes, but staff will pursue drafting an ordinance addressing trailers
· City Treasurer/Finance Director Terry Compton distributed to the Commission the proposed budget for FY 2003/2004 and the capital expenditures request
The Commission will meet in special called session on Thursday, June 5, 2003 at 7:00 p.m for a budget work session.
AGENDA ITEM NO. 10: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 11: Commissioners Comments.
There were no Commissioners Comments.
AGENDA ITEM NO. 12: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Peterson, that the meeting be adjourned. Motion carried. (8:02 p.m.)
AYE: Downing, Peterson, Claybrook, Harrod, Harden, Weaver
NAY: None
____________________________________
MAYOR
(SEAL)
ATTEST:
_________________________________
CITY CLERK
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