BOARD OF CITY COMMISSIONERS
OCTOBER 6, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Reverend Emmitt Hazelwood
Vol. Chaplain, Unity Hospital
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 17.
b. Minutes of the September 15, 2003 meeting.
c. Budget Amendments in Capital Improvement Fund, Shawnee Airport Authority Fund and 2002 Home Grant Fund.
d. Acknowledge the following minutes:
* Civic and Cultural Development Authority minutes from the August 21, 2003 meeting
* Shawnee Urban Renewal Authority minutes of September 3, 2003 meeting
* Shawnee Beautification Committee minutes of August 4, 2003 meeting
* Planning Commission minutes from the August 6 and September 17, 2003 meetings
e. Authorize staff to advertise for bids for used vehicle to replace pool vehicle which is being retired.
f. Authorize staff to solicit proposals for redeveloping the Sears Building.
g. Authorize staff to advertise for bids for the FY 03-04 Sanitary Sewer Rehab (Pipe Bursting) Project.
h. Authorize staff to advertise for bids for the Bell Street Streetscape Project pending approval by Oklahoma Department of Transportation.
i. Acknowledge Workers Compensation Court settlements with Dale Wigington, David Rodriguez and Jeffrey Rogers.
j. Acknowledge Japanese traditional mask from Nikaho, Japan.
k. Authorize staff to submit application to Oklahoma Department of Emergency Management for sub-grant of Emergency Management Performance Grant funds.
l. Authorize acceptance of grant from Oklahoma Office of Homeland Security in the amount of $103,864.97 for training, physical security enhancement equipment and other terrorism preparedness initiatives.
m. Authorize acceptance of grant from Oklahoma Office of Homeland Security in the amount of $288,000.00 for the purchase of hazardous material trailer and truck.
n. Mayor’s Appointments:
Planning Commission
Appoint John Holt to a term to expire 6/1/06
Appoint Howard Baird to a term to expire 6/1/06
2. Mayor’s Proclamation:
“City Wide Clean-up Month”
October, 2003
3. Public hearing and consider an ordinance annexing properties located east of Bryan Street between Independence and ½ mile north of MacArthur Street. (Applicant: City of Shawnee).
4. Public hearing and consider an ordinance rezoning property located at the northwest corner of Kickapoo Street and 45th Street from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for use as commercial development. (Applicant: Dwight Butler on behalf of the Oklahoma State Land Commission)
5. Public hearing and consider an ordinance rezoning property located at 326 E. Highland from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for use as a game room/arcade. (Applicant: Konnie Ardizzone)
6. Consider approval of preliminary plat of the I-40 and Kickapoo Commercial Center Addition property located at the northwest corner of Kickapoo Street and 45th Street. (Applicant: Dwight Butler on behalf of the Oklahoma State School Land Trust).
7. Consider approval of final plat of the Windmill Ridge Office Center located North of Independence and East of Bryan. (Applicant: Windmill Ridge LLC)
8. Consider staff recommendation regarding rebate for Granada Country Estates/Tanglewood/Cedar Creek/Coronado Terrace Water District property owners.
9. Consider an ordinance allowing the sale of surplus city owned non-real estate property by public auction, sealed bids or on-line auction service.
10. Consider a resolution declaring certain items of personal property surplus and authorizing the sale thereof by public auction.
11. Consider a resolution declaring certain items of personal property to be unclaimed personal property; the same being in the possession of the Chief of Police and authorize the sale of said items by public auction.
12. Consider authorizing staff to advertise for bids for one seventy-five foot aerial ladder truck for fire department.
13. Consider an ordinance raising the fine for non-handicap persons convicted of parking in handicap parking spaces.
14. Consider authorizing staff to negotiate contract with Wilbur Smith Associates for Phase 2 of the Comprehensive Plan Update.
15. Consider authorizing staff to proceed with the design and bid letting for an 8” sanitary sewer line extension and a 12” water line extension to serve the proposed Sac & Fox facility located at the northeast corner of Harrison Street and Westech Road.
16. Consider approval of revocable permit for Aldridge LLC and E.R.C. to use basement of Aldridge building located in city right of way.
17. Consider Bids:
a. One or More Full Size Police Vehicles (Open)
b. Mowing and Cleaning Weeds and Trash (Open)
c. MacArthur Street Paving Project (Leo to US Highway 177) (Open & Award)
18. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
19. Administrative Reports
20. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
21. Consider an Executive Session pursuant to 25 O.S. §307B(4) to discuss pending litigation entitled James Harrod and Kaye Steele Harrod vs. the Board of City Commissioners of the City of Shawnee, Oklahoma, Case No. C-03-97 filed in the District Court of Pottawatomie County, Oklahoma on January 30, 2003.
22. Consider matters discussed in Executive Session pursuant to 25 O.S. §307B(4) regarding pending litigation entitled James Harrod and Kaye Steele Harrod, Case No. C-03-97 filed in the District Court of Pottawatomie County, Oklahoma on January 30, 2003.
23. Commissioners Comments
24. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
OCTOBER 6, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the September 15, 2003 meeting Pgs. 1-2
b. Confirm action taken under City Commission agenda item No. 1(c) regarding Budget Amendment in Shawnee Airport Authority Fund.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
OCTOBER 6, 2003 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
1. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of September 15, 2003 meeting Pgs. 1-3
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
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