The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, October 4, 2004 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
David Hadley MD Linda Peterson
Commissioner Ward 4 Commissioner Ward 5-Vice Mayor
Bob Downing
Commissioner Ward 6
ABSENT: Marva O’Neal
Commissioner Ward 3
INVOCATION Reverend Jimmie Don Gibson
Calvary Baptist Church
FLAG SALUTE Mayor Mills
Commissioner O’Neal now present at 5:32 p.m.
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 8.
b. Minutes of the September 20, 2004 meeting.
c. Acknowledge the following reports and minutes:
* Shawnee Urban Renewal Authority minutes from the September 8, 2004 meeting.
* Civic and Cultural Authority minutes from the August, 19, 2004 meeting
d. Lakesite Lease Renewals:
Lot 6, Roewe Tract
Carl & Virginia Nowlin
3011 NW Grand
Oklahoma City, OK
Lot 8, Roewe Tract
Michael & Terri Johnson
1943 N. Louisa
Shawnee, OK
e. Approve application for distribution from Oklahoma Municipal Retirement System for LeeAnn Wingo.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Downing, that the Consent Agenda Item No. 1 (a-e) be approved as presented. Motion carried.
AYE: Peterson, Downing, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation and Presentation.
Mayor Mills issued the following:
“Sister Cities Days”
October 13 – 18, 2004
(accepted by Arnold Davis, Sister Cities Chair)
A Resolution of Appreciation was presented to LeeAnn Wingo for over 32 years of loyal service to the City of Shawnee.
Resolution No. 6205 was introduced and the title read aloud.
Resolution No. 6205 entitled “A resolution expressing appreciation to LeeAnn Wingo for over 32 years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said LeeAnn Wingo.”
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, that the Title and Resolution be approved. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
Thereupon Mayor Mills declared Resolution No. 6205 duly passed and adopted.
Ms. Wingo was present to accept the resolution.
AGENDA ITEM NO. 3: Presentation of United Way Day of Caring Certificate from Susan Morris and United Way Gold Award from Audrey Seeliger.
Caring Certificates were issued to the City of Shawnee from Susan Morris, board member of the Shawnee Youth and Family Resources, operating Hope House, for the employees participation of spending time with Hope House children.
Also Audrey Seeliger, Director of United Way, and Mike Adcock, Chairman of United Way, presented a United Way Gold Award for the City of Shawnee employees participation in the United Way campaign.
Accepting on behalf of the City of Shawnee employees was Toni Gray, Administrative Assistant to the City Manager.
AGENDA ITEM NO. 4: Consider a resolution supporting Preserve America’s goals and interests relating to historic preservation in our community.
Ms. Charlotte Patterson, representing Downtown Shawnee, informed the Commission that the proposed resolution was developed by the White House, President and Mrs. George Bush, to preserve America’s historical communities.
Ms. Patterson stated that the City of Shawnee was the first in the state of Oklahoma to receive this designation.
Resolution No. 6206 was introduced and the title read aloud.
Resolution No. 6206 entitled “A resolution supporting preserve America’s goals and interests related to historic preservation in our community and finding this initiative compatible with our community’s interest; and resolving that the City of Shawnee, Oklahoma will apply for the designation of a Preserve America Community.”
Motion by Commissioner Claybrook, seconded by Vice Mayor Peterson, that the Title and Resolution be approved. Motion carried.
AYE: Claybrook, Peterson, Downing, Schrzan, O’Neal, Mills, Hadley
NAY: None
Thereupon Mayor Mills declared Resolution No. 6206 duly passed and approved.
AGENDA ITEM NO. 5: Consider a contract with Shawnee Public Schools for repair and maintenance of parking lot.
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to enter into a modified cooperation agreement with Shawnee Public Schools for re-paving and repair of public roadways and parking lot on the north and east sides of the Shawnee High School football stadium. Motion carried.
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 6: Presentation by staff and consider lifting voluntary water rationing.
City Engineer John Krywicki presented the City Commission with results of his department’s findings on a summer-long lake contouring study using a GPS or global positioning system and cloth tape.
He presented the detailed report on power point. He noted that the Shawnee Twin Lakes were currently at 1,065 feet above sea level and normal elevation is 1,067 feet according to the Water Resources Board.
Mr. Krywicki’s recommendation at this time was to lift the voluntary water rationing indicating that the water supply was sufficient.
Based upon the report, City Manager Jim Collard issued the directive that the voluntary water rationing would be lifted effective this date. As a note, the city manager has the authority to made determinations on water rationing for the city.
AGENDA ITEM NO. 7: Discussion and consider action regarding installation of traffic signal at State Highway 18 and Bell Street.
In discussion of installation of a traffic signal on State Highway 18 and Bell Street, a concern of Commissioner O’Neal, it was reported that according to the Oklahoma Department of Transportation, the intersection in question did not warrant a signal light.
Upon further discussion, City Manager Jim Collard informed the Commission that he would continue communications with the State’s traffic engineer and report his findings.
AGENDA ITEM NO. 8: Consider Bids.
a. Audit Services (award)
A motion was made by Commissioner Downing, seconded by Commissioner Claybrook, to award the City auditing services to Carlson & Cottrell CPAs, Shawnee, Oklahoma, not to exceed $50,264.00. Motion carried.
AYE: Downing, Claybrook, Schrzan, O’Neal, Mills, Hadley, Peterson
NAY: None
b. Self Contained Breathing Apparatus and Appliances, and Self Contained Breathing Apparatus Fit Testing Machine. (Open)
BIDDER AMOUNT
NAFECO $42,075.00
Decatur, Alabama
REPSS $ 7,975.00 (partial bid)
Houston, Texas
A motion was made by Commissioner Hadley, seconded by Commissioner Downing, to award the bid for self-contained breathing apparatus and appliances and self-contained breathing apparatus fit testing machine to NAFECO, in the amount of $42,075.00 as the lowest and best bid. Motion carried.
AYE: Hadley, Downing, Claybrook, Schrzan, O’Neal, Mills, Peterson
NAY: None
AGENDA ITEM NO. 9: New Business. (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 10: Administrative Reports.
Under Administrative Reports, Community Development Director Mike Southard stated the skate park request for quotes was posted on the City’s website.
Operations Superintendent Robert Rimer reported on the eliminatin of beaver problems at the lakes.
Fire Chief Jerry Bower reported flow testing for the months of October and November and the public will be notified by newspaper and on water bills.
AGENDA ITEM NO. 11: Citizens Participation. (A five minute limit per person) (A fifteen minute limit per topic)
Mr. Joe Rostochil and 33314 Post Office Neck, appeared with concerns at the lake.
Mr. Leon Freeman, lake resident appeared with concerns at the lake and the water level and location of docks being 75 to 100 feet from the water.
AGENDA ITEM NO. 12: Commissioners Comments.
Vice Mayor Peterson advised that “Fall Clean Up” will be the month of October.
AGENDA ITEM NO. 13: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, that the meeting be adjourned. Motion carried. (7:09 p.m.)
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
______________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
______________________________
DIANA HALLOCK, CITY CLERK
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