The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 4, 2005 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2
Linda Peterson Bob Downing
Commissioner Ward 5-Vice Mayor Commissioner Ward 6
Before starting the meeting, Mayor Mills made an announcement that St. Gregory’s Abbey and the University had begun plans to commemorate the passing of Pope John Paul II, who passed away on Saturday, April 2, 2005. A campus service would be announced later.
INVOCATION Reverend Dustin Turner
Praise Assembly of God Church
FLAG SALUTE Mayor Mills
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes from the March 21, March 22, March 24, March 26, and March 30, 2005 meetings.
b. Budget Amendments in Capital Improvement Fund and Shawnee Airport Authority.
c. Acknowledge the following reports and minutes:
* Shawnee Urban Renewal Authority minutes from the March 8, 2005 meeting
* Civic and Cultural Development Authority minutes from the February 17, 2005 meeting
d. Lakesite Leases:
Transfer:
Lot 10, Magnino Tract
To: Wolf & Linda Gugler
610 S. 4th Street
McLoud, OK 74851
From: Glen & Tonya Parsons
16700 Clearpond Lane
Shawnee, OK 74804
e. Approve amended community service contracts for:
1) District Attorney’s Drug Task Force
2) Senior Citizens of Shawnee
3) Central Oklahoma Community Action
4) Downtown Shawnee
f. Mayor’s Appointment:
Shawnee Urban Renewal Authority
Appoint Link Cowen to a three-year term to expire 2/2/08
Traffic and Transportation Commission
Appoint Kenneth Harris as Ward 2 Commissioner to a three-year term to expire 1/1/08
Appoint Reuben Peltier to replace Tim Stephens in Ward 4 for a term to expire 1/1/07
g. Acknowledge receipt of emergency power generator from Sonic Computer Corporation.
Before consideration, City Clerk Diana Hallock noted that on the March 24 and March 30 minutes a correction should be made to read 5:30 p.m. instead of 5:30 a.m.
A motion was made by Commissioner Downing, seconded by Vice Mayor Peterson, to approve the Agenda Item No. 1 (a-g), with noted corrections. Motion carried.
AYE: Downing, Peterson, Claybrook, Schrzan, O’Neal, Mills, Hadley
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamations and Presentations.
“Boyd Parker Day”
April 12, 2005
(accepted by Boyd Parker’s son Doug Parker)
“Dr. Joe Taron Day”
April 12, 2005
(accepted by Jason Burns, Salvation Army)
Mayor Mills presented Certificates of Appreciation to Sim K. Sims, Arnold Davis and Wilson Baptist for their service to the Shawnee Urban Renewal Authority. All three men had a total of 70 years committed service to SURA.
They were present to accept their certificates and Mr. Sims gave a brief history of the program.
Next, Mayor Mills presented Certificates of Appreciation to Blanche Wilson, Peggy Ford and Rebecca Carter for their service to the Shawnee Housing Authority.
Ms. Carter also read of list of accomplishments the housing board had made through the years.
AGENDA ITEM NO. 3: Presentation of StormReady Accreditation by Rick Smith, Warning Coordination Meteorologist, National Weather Service Forecast Office, Norman, Oklahoma.
Mr. Rick Smith, Warning Coordination Meteorologist, National Weather Service Forecast office in Norman, Oklahoma, presented the City with a plaque for accreditation of being a “StormReady” community. He also presented one of four road signs for the city to install at four entries to the city.
He stated that StormReady is a voluntary accreditation program of the National Weather Service in partnership with Federal, State, and local emergency management professionals.
Mr. Smith complimented the City’s Emergency Management staff for being a good example as partners with the weather service in issuing weather warnings.
AGENDA ITEM NO. 4: Presentation by Cindy Houck regarding noise complaints.
Ms. Cindy Houck was not in attendance to speak on the noise complaints.
Mayor Mills asked Police Officer Candie Swinney to give a report about this matter.
Police Officer Swinney reported that the police department was working with Ms. Houck to help with the loud music from vehicles and had issued citations to violators.
A survey had been conducted of other cities and it showed that about half of the cities used the distance of 100 feet, same as Shawnee, and the other half had 50 feet prohibiting sound amplification system outside the vehicle.
Mr. Richard Boyd and Mr. Ken Harris live in the area and stated they understood Ms. Houck’s complaints.
It was the Commission’s consensus for the city attorney to draft an ordinance changing the distance from 100 feet to 50 feet for consideration at the next meeting.
AGENDA ITEM NO. 5: Presentation by Jim Sims regarding handicap accessibility issues.
City Manager Jim Collard noted Mr. Jim Sims could not attend and asked to defer this to the next City Commission meeting.
AGENDA ITEM NO. 6: Discuss and consider ending balance of the “Due to General Fund” in the 521 Shawnee Civic and Cultural Development Authority Fund.
a. 2002-2003 year in the amount of $174,895.89
b. 2003-2004 year in the amount of $67,132.27
c. 2004-2005 year
City Treasurer/Finance Director Becky Cragin reported that a year ago, before her employment with the City, she understood that the Commission had approved for an agreement to be drawn up between the City and SCCDA to write off the ending balances for the “Due to General Fund” from the 521 SCCDA fund for the past two fiscal years and previous years.
By bringing this forth now, it would be a housekeeping matter to get this cleared off the books before starting the next fiscal year.
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, to reaffirm the Commission’s decision from last year and forgive a) 2002-2003 year in the amount of $174,895.89; and b) 2003-2004 year in the amount of $67,132.27 from the “Due to General Fund” in the 521 Shawnee Civic and Cultural Development Authority Fund. Motion carried.
AYE: Claybrook, Peterson, Downing, Schrzan, O’Neal, Mills, Hadley
NAY: None
Upon discussion of item c), a definitive amount from the treasurer was needed before taking action.
A motion was made by Commissioner Claybrook, seconded by Commissioner Hadley, to defer item c) 2004-2005 to the next meeting to allow City Treasurer Becky Cragin to present more information. Motion carried.
AYE: Claybrook, Hadley, Peterson, Downing, Schrzan, O’Neal Mills
NAY: None
AGENDA ITEM NO. 7: Presentation of proposed investment policy for the City of Shawnee.
City Treasurer Becky Cragin presented the “City of Shawnee Investment Policy” for the Commission’s perusal to be considered at the next meeting.
She noted that this was being completed per the auditor’s findings and patterned the policy after the State of Oklahoma investment policy.
The policy will give the City Treasurer the responsibility to invest its public funds in a manner which will provide the maximum security with the best investment return in accordance to specific statutory authority.
AGENDA ITEM NO. 8: Consider awarding bid for Shawnee Emergency Mobile Command Post.
Fire Chief Jerry Bower advised the Commission that the funds were available for the construction of the mobile command post through a grant from the Oklahoma Office of Homeland Security with no city match.
A motion was made by Commissioner Downing, seconded by Commissioner Schrzan, to award the Emergency Mobile Command Post bid to McClain’s RV Superstores, Oklahoma City, Oklahoma, in the amount of $37,408.00 as the lowest and best bid. Motion carried.
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
AGENDA ITEM NO. 9: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda)
There was no New Business to be considered.
AGENDA ITEM NO. 10: Administrative Reports.
Under Administrative Reports, the following staff gave reports:
*City Treasurer/Finance Director Becky Cragin gave an update on the employee health insurance and notified that 17 RFPs had been issued to be opened at the April 18th meeting
*Utility Director Afsaneh Jabbar reported that the calculations related to water testing had been completed and sent to the Department of Environmental Quality for analysis; and the lake level is holding steady at 1,065 feet
*Assistant City Engineer Rex Hennen gave an update on Benedict Street drainage; contractor removed one-third of concrete on the Seneca Street project; and engineering plans have been completed for Brangus Road
*Airport Manager Jerry Sharp advised that a non-fatality and non-injury accident had occurred over the weekend at the Shawnee Regional Airport that involved a student pilot
AGENDA ITEM NO. 11: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)
Under Citizens Participation, Mr. Richard Boyd, who lives in the 1700 Block North Louisa, requested the city to repair the drainage problem in that area which he had reported to the city three months ago.
AGENDA ITEM NO. 12: Commissioners Comments.
Under Commissioners Comments, Mayor Mills volunteered Vice Mayor Peterson and Commissioner Claybrook to meet with city staff to workout the details on the proposed budget for next fiscal year before presenting to the Commission.
City Manager Jim Collard stated that probably one more budget retreat with the Commission would be adequate.
AGENDA ITEM NO. 13: Adjournment.
There being no further business to come before the meeting, a motion was made by Commissioner Downing, seconded by Commissioner Schrzan, that the meeting be adjourned. Motion carried. (7:00 p.m.)
AYE: Downing, Schrzan, O’Neal, Mills, Hadley, Peterson, Claybrook
NAY: None
______________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
_______________________________
DIANA HALLOCK, CITY CLERK
AGENDA
SHAWNEE AIRPORT AUTHORITY
APRIL 4, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of the March 21, 2005 meeting Pgs. 1-2
b. Confirm action under City Commission Agenda Item No. 1(b) regarding Budget Amendment in Shawnee Airport Authority
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
APRIL 4, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
* Minutes of March 21, 2005 meeting Pgs. 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
APRIL 4, 2005 AT 5:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes from the March 21, March 22, March 24, March 26, and March 30, 2005 meetings. Pgs. 1-33
b. Budget Amendments in Capital Improvement Fund and Shawnee Airport Authority. Pgs. 34-36
c. Acknowledge the following reports and minutes:
* Shawnee Urban Renewal Authority minutes from the March 8, 2005 meeting Pgs. 37-39
* Civic and Cultural Development Authority minutes from the February 17, 2005 meeting Pgs. 40-55
d. Lakesite Leases: Pgs. 56-59
Transfer:
Lot 10, Magnino Tract
To: Wolf & Linda Gugler
610 S. 4th Street
McLoud, OK 74851
From: Glen & Tonya Parsons
16700 Clearpond Lane
Shawnee, OK 74804
e. Approve amended community service contracts for:
1) District Attorney’s Drug Task Force Pgs. 60-61
2) Senior Citizens of Shawnee Pgs 62-65
3) Central Oklahoma Community Action Pgs. 66-69
4) Downtown Shawnee Pgs. 70-71
f. Mayor’s Appointment:
Shawnee Urban Renewal Authority
Appoint Link Cowen to a three-year term to expire 2/2/08
Traffic and Transportation Commission
Appoint Kenneth Harris as Ward 2 Commissioner to a three-year term to expire 1/1/08
Appoint Rubin Peltier to replace Tim Stephens in Ward 4 for a term to expire 1/1/07
g. Acknowledge receipt of emergency power generator from Sonic Computer Corporation.
Sonic Computer Corporation purchased the building on West 9th Street where OG&E was located. The building had an emergency power generator which Sonic does not need. Sonic desires to donate the generator to the City. Central Garage mechanics have looked at the unit and find it to be in good mechanical shape. The unit will be installed at Fire Station # 3 to provide emergency power to the building since the facility is designated as our alternate Emergency Operations Center.
2. Mayor’s Proclamations and Presentations:
“Boyd Parker Day”
April 12, 2005
“Dr. Joe Taron Day”
April 12, 2005
Presentation of Certificates of Appreciation to Sim K. Sims, Arnold Davis and Wilson Baptist for their service to the Shawnee Urban Renewal Authority.
Presentation of Certificates of Appreciation to Blanche Wilson, Peggy Ford and Rebecca Carter for their service to the Shawnee Housing Authority.
3. Presentation of StormReady Accreditation by Rick Smith, Warning Coordination Meteorologist, National Weather Service Forecast Office, Norman, Oklahoma.
StormReady is a voluntary accreditation program of the National Weather Service in partnership with Federal, State, and local emergency management professionals. The program established uniformly recognized standards dealing with the specifics of hazardous weather which result in timely and effective hazardous weather warnings to the public. The City of Shawnee and Pottawatomie County have been awarded this accreditation. Rick Smith will be here to make a public presentation of the accreditation credential.
4. Presentation by Cindy Houck regarding noise complaints. Pgs. 72-74
5. Presentation by Jim Sims regarding handicap accessibility issues.
6. Discuss and consider ending balance of the “Due to General Fund” in the 521 Shawnee Civic and Cultural Development Authority Fund.
a. 2002-2003 year in the amount of $174,895.89
b. 2003-2004 year in the amount of $67,132.27
c. 2004-2005 year
7. Presentation of proposed investment policy for the City of Shawnee. Pgs. 75-84
8. Consider awarding bid for Shawnee Emergency Mobile Command Post. Pg. 85
9. New Business (Any matter not known about or which could not have been reasonably foreseen
prior to the time of posting agenda)
10. Administrative Reports
11. Citizens Participation (A five minute limit per person)
(A fifteen minute limit per topic)
12. Commissioners Comments
13. Adjournment
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