AGENDA
BOARD OF CITY COMMISSIONERS
FEBRUARY 18, 2004 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION The Lord’s Prayer
Diana Hallock, City Clerk
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the February 2, 2004 meeting.
b. Budget amendment in General Fund
c. Transfers of Appropriation in 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, Shawnee Municipal Authority Fund, General Fund, Shawnee Airport Authority Fund.
d. Acknowledge the following reports and minutes:
Sales Tax Report through February, 2004.
Utility Division Report for the month of January, 2004
City Clerk report for the month of January, 2004
Warrant Officer activity report for the month of January, 2004
Shawnee Urban Renewal Authority minutes from the January 21, 2004 meeting
Planning Commission minutes from the January 21, 2004 meeting.
Sister Cities Council minutes from the January 13, 2004 meeting.
e. Lakesite Lease:
Renewal:
Lot 4, Damron Tract
Jack and Betty Moore
33803 Belcher Road
Shawnee, OK 74801
f. Acknowledge Raymond Belford’s letter of resignation from the Zoning Board of Adjustment.
g. Acknowledge declaration of gift of 2000 Jeep Cherokee from Kickapoo Tribe to Shawnee Police Department.
2. City Manager’s Presentation of Employee of the Month.
3. Mayor’s Presentation:
Consider a Resolution of Appreciation to the Class 5A State Champions Shawnee Wolves Football team
4. Presentation of annual report of Shawnee Economic Development Foundation.
5. Public hearing and consider an ordinance to rezone property located at 3601 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for use as a veterinary clinic with outdoor runs. (Applicant: Dr. Brad Roach) (Deferred from 2/2/04)
6. Public hearing and consider an ordinance to rezone property located at 227 S. Philadelphia from R-2; Combined Residential District and I-2; Light Industrial District to C-4; Central Business District for use as an automobile body repair and office/warehouse. (Applicant: David James)
7. Public hearing and consider an ordinance to rezone property located at 901 – 903 N. Minnesota Street from R-1; Single Family Residential District to R-2; Combined Residential District for the purpose of building duplex housing. (Applicant: Westchester Development)
8. Public hearing and consider an ordinance to rezone property located at 405 - 411 Scott Street from R-1; Single Family Residential District to R-2; Combined Residential District for the purpose of building duplex housing. (Applicant: Westchester Development)
9. Public hearing and consider an ordinance to rezone property located at 1020 E. Highland from C-1; Neighborhood Commercial District to C-3; Automotive and Commercial Recreation District for use as retail automotive sales. (Applicants: Daniel L. and Lisa G. Moody)
10. Public hearing and consider an ordinance to rezone property located north of SH-177 and east of Acme Road from A-1; Agricultural District to I-2; Light Industrial District for use as light manufacturing. (Applicant: City of Shawnee)
11. Public hearing and consider an ordinance changing the area and frontage requirements for duplex type developments. (Applicant: City of Shawnee)
12. Public hearing and consider an ordinance amending the City Code regarding advertising and signs. (Deferred from 2/2/04)
13. Consider contract between City and Intervest Development Limited Partnership, re: sidewalk repairs, easements and reimbursement.
14. Consider the appeal of Frank Jones regarding the Administrative Hearing Officer’s decision to remove the sign from property located at 404 S. Beard.
15. Consider renewal of the contract with the Commissioners of the Land Office for North School and South School leases at Shawnee Lake.
16. Consider authorizing the development of cycling trails around Shawnee Lake No. 2.
17. Consider authorizing staff to advertise for bids for water line project from Highland and Pottenger streets to Kickapoo and Burns streets and from Kickapoo Spur to Independence. (Deferred from 2/2/04)
18. Acknowledge Charter Communication’s annual rate justification filing for 2004.
19. Staff presentation regarding status of capital projects budget.
20. Consider awarding bid on North Union Street Extension Paving Project.
21. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
22. Administrative Reports
23. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
24. Consider an Executive session to discuss the following:
a. The pending negotiations between the City of Shawnee and the IAFF, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
b. The resignation of City Manager Terry Powell as authorized by 25 O.S. §307(B)(1).
25. Consideration and possible action to approve or disapprove the proposed collective bargaining agreement between the City of Shawnee and the IAFF, Local No. 1628 for FY 2003-2004
26. Consideration and possible action regarding the resignation of the City Manager.
27. Consideration and possible action to appoint an Interim City Manager and to authorize the advertisement for a permanent City Manager.
28. Consider amending the pension plan to grant City Manager Terry Powell 5 years of additional service for time spent with the Shawnee Urban Renewal Authority.
29. Commissioners Comments
30. Adjournment
Respectfully submitted,
Diana Hallock, CMC
City Clerk
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
FEBRUARY 18, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of February 2, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(c) regarding Transfers of Appropriation in Shawnee Municipal Authority Fund
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA
SHAWNEE AIRPORT AUTHORITY
FEBRUARY 18, 2004 AT 7:00 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of February 2, 2004 meeting Pgs. 1-2
b. Confirm action taken under City Commission Agenda Item No. 1(c) regarding Transfer of Appropriation in Shawnee Airport Authority Fund
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Diana Hallock
Authority Secretary
AGENDA NOTES
BOARD OF CITY COMMISSIONERS
FEBRUARY 18, 2004 AT 7:00 P. M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider Approval of Consent Agenda:
a. Minutes of the February 2, 2004 meeting. Pgs. 1-13
b. Budget amendment in General Fund Pg. 14
c. Transfers of Appropriation in 2001 CDBG Entitlement Grant Fund, 2002 CDBG Entitlement Grant Fund, 2003 CDBG Entitlement Grant Fund, Shawnee Municipal Authority Fund, General Fund, Shawnee Airport Authority Fund. Pgs. 15-22
d. Acknowledge the following reports and minutes:
Sales Tax Report through February, 2004. Pg. 23
Utility Division Report for the month of January, 2004 Pgs. 24-34
City Clerk report for the month of January, 2004 Pgs. 35-36
Warrant Officer activity report for the month of January, 2004 Pg. 37
Shawnee Urban Renewal Authority minutes from the January 21, 2004 meeting Pgs. 38-41
Planning Commission minutes from the January 21, 2004 meeting Pgs. 42-44
Sister Cities Council minutes from the January 13, 2004 meeting Pgs. 45-48
e. Lakesite Lease: Pgs. 49-52
Renewal:
Lot 4, Damron Tract
Jack and Betty Moore
33803 Belcher Road
Shawnee, OK 74801
f. Acknowledge Raymond Belford’s letter of resignation from the Zoning Board of Adjustment. Pg. 53
g. Acknowledge declaration of gift of 2000 Jeep Cherokee from Kickapoo Tribe to Shawnee Police Department. Pg. 54
2. City Manager’s Presentation of Employee of the Month.
3. Mayor’s Presentation: Pg. 55
Consider a Resolution of Appreciation to the Class 5A State Champions Shawnee Wolves Football team
4. Presentation of annual report of Shawnee Economic Development Foundation.
5. Public hearing and consider an ordinance to rezone property located at 3601 N. Harrison from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit for use as a veterinary clinic with outdoor runs. (Applicant: Dr. Brad Roach) (Deferred from 2/2/04) Pgs. 56-64
The Planning Commission unanimously recommend approving a conditional use permit to operate a vet clinic with outdoor runs with the following conditions: a sight proof fence be erected on the north and east side of the dog runs, individual drains be constructed in each run to minimize smell, no more than 12 runs are allowed, and that the animals be placed indoor after 9:00 PM. This request conforms to the Future Land Use Map and the Comp Plan. The City Clerk’s Office has received a complaint regarding this rezoning.
6. Public hearing and consider an ordinance to rezone property located at 227 S. Philadelphia from R-2; Combined Residential District and I-2; Light Industrial District to C-4; Central Business District for use as an automobile body repair and office/warehouse. (Applicant: David James) Pgs. 65-75
The Planning Commission recommends rezoning the property from I-2 and R-2 to C-4, Central Business District. This property is completely developed and abuts residential properties. This request conforms to the Comp Plan.
7. Public hearing and consider an ordinance to rezone property located at 901 – 903 N. Minnesota Street from R-1; Single Family Residential District to R-2; Combined Residential District for the purpose of building duplex housing. (Applicant: Westchester Development) Pgs. 76-90
The Planning Commission recommends rezoning property from R-1 to R-2. The Comp Plan recommends allowing duplex housing for infill development and affordable housing. This property exceeds the minimum area requirements for R-2.
8. Public hearing and consider an ordinance to rezone property located at 405 - 411 Scott Street from R-1; Single Family Residential District to R-2; Combined Residential District for the purpose of building duplex housing. (Applicant: Westchester Development) Pgs. 91-101
The Planning Commission recommends rezoning property from R-1 to R-2. The Comp Plan recommends allowing duplex housing for infill development and affordable housing. This property exceeds the minimum area requirements for R-2. The City Clerk’s Office has received complaints regarding this rezoning.
9. Public hearing and consider an ordinance to rezone property located at 1020 E. Highland from C-1; Neighborhood Commercial District to C-3; Automotive and Commercial Recreation District for use as retail automotive sales. (Applicants: Daniel L. and Lisa G. Moody) Pgs. 102-114
The Planning Commission recommends rezoning from C-1 to C-3. This request conforms to the Future Land Use map and the Comp Plan.
10. Public hearing and consider an ordinance to rezone property located north of SH-177 and east of Acme Road from A-1; Agricultural District to I-2; Light Industrial District for use as light manufacturing. (Applicant: City of Shawnee) Pgs. 115-122
The Planning Commission recommends rezoning the properties annexed in December from A-1 to I-2, Light Industrial. Staff has reviewed all uses in this area and concluded that I-2 is the most appropriate classification. Due to the close proximity to the residential properties to the North and East, staff discourages I-3 (heavy industrial). This zoning complies with the Comp Plan and the Future Land Use Map.
11. Public hearing and consider an ordinance changing the area and frontage requirements for duplex type developments. (Applicant: City of Shawnee) Pgs. 123-130
The Planning Commission recommends adopting the ordinance to change the area and width requirements for duplex housing. These changes will promote residential development on infill lots. Three 25’ lots could be combined developed as a duplex structure if rezoning allows.
12. Public hearing and consider an ordinance amending the City Code regarding advertising and signs. (Deferred from 2/2/04) Pgs. 131-134
The Beautification Committee recommends approval of the sign codes to allow for electronic message signs for on-site and off-site advertisements. On-site electronic advertisements must be integrated into the business sign and allowed in higher intensity commercial districts. Off-site electronic advertising would be limited to the Interstate corridor as a conditional use in commercial districts and the sign is regulated in design and content. A list of the recommended restrictions for both signs is provided in the ordinance.
13. Consider contract between City and Intervest Development Limited Partnership, re: sidewalk repairs, easements and reimbursement. Pgs. 135-142
14. Consider the appeal of Frank Jones regarding the Administrative Hearing Officer’s decision to remove the sign from property located at 404 S. Beard. Pgs. 143-147
There is an old sign located on the property at 404 S. Beard. The lot was used as a car dealership but the sign was never used. The property owners Alverdia Jones and Judy Phillips were notified in writing of the public hearing on 12-18-03. No one contacted the Action Center to discuss the sign nor did anyone show up at the hearing. The administrative order was to raze and remove the sign by January 1st. Since no action was ever taken, staff took bids and awarded the demolition to Randy’s Signs in the amount of $160 on January 20, 2004.
15. Consider renewal of the contract with the Commissioners of the Land Office for North School and South School leases at Shawnee Lake. Pgs. 148-171
16. Consider authorizing the development of cycling trails around Shawnee Lake No. 2.
17. Consider authorizing staff to advertise for bids for water line project from Highland and Pottenger streets to Kickapoo and Burns streets and from Kickapoo Spur to Independence. (Deferred from 2/2/04)
18. Acknowledge Charter Communication’s annual rate justification filing for 2004. Pgs. 172-204
19. Staff presentation regarding status of capital projects budget.
20. Consider awarding bid on North Union Street Extension Paving Project. Pg. 205-206
21. New Business (Any matter not known about or which could not have been reasonably
foreseen prior to the time of posting
agenda)
22. Administrative Reports
23. Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)
24. Consider an Executive session to discuss the following:
a. The pending negotiations between the City of Shawnee and the IAFF, Local No. 1628 as authorized by 25 O.S. §307(B)(2).
b. The resignation of City Manager Terry Powell as authorized by 25 O.S. §307(B)(1).
25. Consideration and possible action to approve or disapprove the proposed collective bargaining agreement between the City of Shawnee and the IAFF, Local No. 1628 for FY 2003-2004
26. Consideration and possible action regarding the resignation of the City Manager.
27. Consideration and possible action to appoint an Interim City Manager and to authorize the advertisement for a permanent City Manager.
28. Consider amending the pension plan to grant City Manager Terry Powell 5 years of additional service for time spent with the Shawnee Urban Renewal Authority.
29. Commissioners Comments
30. Adjournment
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